Birmingham-Southern College | 47
SOCIAL EVENTS
SOCIAL FUNCTION POLICY FOR STUDENT ORGANIZATIONS
Social functions that are advertised or involve the contracting or hiring of entertainment are required to be registered
by 5:00 p.m. at least one week prior to the scheduled event. Party Registration Forms are available online for all
student organizations. The responsible student organization must provide a typed guest list to Campus Police at
least twenty-four hours prior to the scheduled event. Guest lists must alphabetically list members of the student
organization by last name, with the first and last name of corresponding guests (non-College community members)
for which each member is responsible.
Student organizations are responsible for adhering to all remaining campus policies associated with hosting a
social event on campus. These policies include guest lists, the checking of IDs, and use of wristbands for events
where alcohol is available or allowed. Failure of any student organization to adhere to any policies in this Student
Handbook will be subject to disciplinary action by Student Development. Greek organizations may also be subject
to the disciplinary procedures of their respective Interfraternal organizations at the College and their chartering inter/
national organizations.
GENERAL EVENT & BAND PARTY PROCEDURES
1. Permission to host band parties on campus during the week (Sunday evening through Thursday evening) must
be requested from and approved by Student Development.
2. All events held during the week must end by 12:00 midnight. Events held on Friday and Saturday must end by
2:00 a.m. unless special permission is granted.
3. All student events held on or off campus are for Birmingham-Southern College students and their guests only.
There may be no open parties at any time and there may be no advertisements to the general public or to groups
beyond the College community without the permission of Student Development.
4. Birmingham-Southern College students who bring guests to any campus social event are responsible for the
actions of their guests.
5. Identification (Student I.D. and/or Driver’s License) will be checked upon entering student activities for any
event at which alcohol may be present. Only those of legal drinking age may bring alcoholic beverages into the
event. Reasonable limits will be set.
6. No glass containers may be taken into any student event.
7. The use of fog machines is prohibited in all locations due to the sensitivity of smoke detection devices.
8. The use of sand and sand bags is prohibited in all locations unless being used for an official purpose and
provided by the BSC Operations/Landscaping staff.
9. Fraternities and other student organizations are required to have at least one Campus Police officer present for
parties where bands have been contracted. The correct procedure for booking an officer is to email the request
to Lt. Jeff Harris ([email protected]) and Chief Randy Youngblood ([email protected]). Carbon copied (“cc”)
on these emailed requests should be Assistant Director of Student Life Salem Awwad ([email protected]).
Requests for officers to be present must be made no later than Friday at 5:00 p.m. the week prior to the event..
Once the request is processed, a Campus Police official will reply to the person requesting the officer with
confirmation of the request having been received and processed.
10. Campus police or other security may be required at a student organization event, a determination of which is left
to the discretion of Student Development.
11. All bands contracted to play by student organizations must not play past Midnight on Sunday through Thursday
evenings and 2:00 a.m. on Friday and Saturday. Outside band parties are to be held after 2:00 p.m. and must be
pre-approved by Student Development. There are no exceptions.
12. There may be an appropriate charge for rental of campus facilities for student events and parties.
The College expects all student organizations to comply with their affiliated inter/national organization policies with
regard to risk management and social host regulations (if such organizations and policies exist), as well as all the
policies and procedures in this Student Handbook. Failure to do so will result in disciplinary action.