Study with the several resources on Docsity
Earn points by helping other students or get them with a premium plan
Prepare for your exams
Study with the several resources on Docsity
Earn points to download
Earn points by helping other students or get them with a premium plan
Once all stakeholders were identified, the developer should develop and implement a Stakeholder. Engagement Plan (SEP) that is proportionate to the project ...
Typology: Study notes
1 / 23
This page cannot be seen from the preview
Don't miss anything!
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft
DATE: DECEMBER 2017
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft TABLE OF CONTENTS 1 INTRODUCTION .......................................................................... 3 1.1 PURPOSE OF THE STAKEHOLDER ENGAGEMENT PLAN .......................... 3 1.2 OBJECTIVES OF STAKEHOLDER ENGAGEMENT ........................................ 3 1.3 STRUCTURE OF THE SEP ................................................................................ 4 2 KEY STANDARDS AND LEGISLATION GUIDING STAKEHOLDER ENGAGEMENT................................................ 4 2.1 ETHIOPIAN LEGISLATIVE REQUIREMENTS .................................................. 4 2.2 INTERNATIONAL REQUIREMENTS ................................................................. 5 2.3 STAKEHOLDERS ............................................................................................... 6 3 APPROACH TO STAKEHOLDER ENGAGEMENT .................... 6 4 STAKEHOLDER ENGAGEMENT ACTIVITIES UNDERTAKEN TO DATE ............................................................ 7 4.1 INITIAL ENGAGEMENT ..................................................................................... 7 4.2 SCOPING ENGAGEMENT AND BASELINE DATA GATHERING ENGAGEMENT ................................................................................................... 9 4.3 ESIA DISCLOSURE ENGAGEMENT .............................................................. 11 5 GRIEVANCE MECHANISM ....................................................... 12 6 MONITORING AND REPORTING ............................................. 13
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft 1.3 STRUCTURE OF THE SEP The SEP is organised in the following subsequent chapters: Chapter 2 - outlines the national and international legislative context that governed stakeholder engagement for the ESIA stage. Chapter 3 - provides the overall project approach to stakeholder engagement. Chapter 4 - describes the stakeholder engagement undertaken to date. Chapter 5 - outlines the grievance mechanism that will be used for the project. Chapter 6 - presents an overview of how records of the process will be kept and monitored.
The stakeholder engagement plan has been prepared to ensure compliance with both Ethiopian legislative requirements, as well international good practice standards as defined in the AfDB Consultation principles (Safeguards and Sustainability Series, 2015). This Chapter presents the relevant standards and legislation identifying the key Ethiopian and international requirements for engagement. 2.1 ETHIOPIAN LEGISLATIVE REQUIREMENTS The engagement process is discussed following these sections below: The Ethiopian Constitution; Environmental legislation; and Environmental standards and guidelines. THE ETHIOPIAN CONSTITUTION As the proposed Project is being carried out in the SNNP Region, Article 39 of the Ethiopian Constitution is relevant. Article 39 provides every community with the right to their own territory where they can establish institutions of government, and therefore effectively grants them the right to self- governance and to this effect the SNNP Region has its own set of requirements. Given the location of the proposed Project, this SEP therefore encompasses not only national requirements for consultations and stakeholder engagement, but also federal and regional requirements. ENVIRONMENTAL LEGISLATION Ethiopian Environmental Impact Assessments (EIAs) are governed by the EIA Proclamation (No. 299/ 2002). In 2013 the Environmental Protection Agency was assigned to the Ministry of Environment and Forestry, and this bill also outlined that the rights and obligations of the Environmental Protection Agency, as established under the existing proclamation No. 295/2002, will be transferred to the newly formed Ministry of Environment, Forestry and Climate Change. Based on the national legislation, the project developer should make the ESIA report accessible to the public and seek comments on it. They must also ensure that the comments made by the public, and in particular communities likely to be affected by the implementation of a project, are incorporated into the finalised ESIA report. People dissatisfied with the decision of the environmental authorities (who are also informed about the stakeholder engagement process during the ESIA stage) can submit a grievance notice to the head of the authority or the relevant regional environmental agency. The Proclamation states that the decision of the authority or relevant regional agency will be issued within 30 days of receipt of the grievance notice. From previous experience of working on projects in Ethiopia, submission of such notices has sometimes resulted in the authority issuing further requirements or conditions that must be met and incorporated into the project development.
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft The EIA Guideline document (2000) and the EIA Procedural Guideline (Series 1, 2003) provide specific recommendations for stakeholder engagement. Stakeholder engagement at the scoping stage typically follows the following process: Copies of the Scoping Report are submitted to the environmental authorities for review and approval; The Scoping Report includes issues raised by stakeholders, and a brief description of the engagement process including a list of main stakeholder groups, and minutes of meetings; The process of stakeholder review of the Draft Scoping Report by environmental authorities should be reflected in the Final Scoping Report. At the ESIA stage, the key objective of stakeholder engagement is to enable the authority to review and to issue their final decision on ESIA. In addition if new issues are raised and addressed during the ESIA process, these must be added to the final ESIA report. The main steps at this stage include: Copies of the ESIA Report are submitted to the environmental authorities and other main stakeholders for review; and During the final ESIA disclosure, the IPDC is responsible for co-ordinating the stakeholder reviews, either through distributing the document to all of the stakeholders or by making the document available in strategic places such as public libraries, schools, clinics etc. Ethiopian legislative text states that various techniques can be employed for engagement including: Public meetings; Exhibits or ‘open days’; Newspaper advertisements; Written information; Working with established groups (e.g. women associations in communities) etc. 2.2 INTERNATIONAL REQUIREMENTS AfDB Operating Safeguard 1 (OS1) states that the borrower or client shall be responsible for carrying out and providing evidence of meaningful consultation (i.e. consultation that is free, prior and informed) with communities likely to be affected by environmental and social impacts, and with other local stakeholders. The key focus of meaningful consultation is inclusivity; namely, the approach taken needs to ensure that all groups (including those that are disadvantaged or vulnerable) are embraced within the consultation process on equal terms, and that all groups are given the capacity to express their views with the knowledge that these views will be properly considered. OS 1 also states that the developer (in this case IPDC) shall be responsible for ensuring the satisfaction of broad community support. The Bank requires that stakeholder engagement starts at an early stage during project preparation and that it should continue throughout. The results of such engagement should be adequately reflected in project design, as well as in the preparation of project documentation. In all cases, consultation should be carried out after, or in conjunction with, the release of environmental and social information. Once all stakeholders were identified, the developer should develop and implement a Stakeholder Engagement Plan (SEP) that is proportionate to the project risks , impacts and development stage, and that is tailored to the characteristics and interests of the affected communities. The advantage of having a SEP is that it provides a formal commitment, defines responsibilities, and ensures that adequate funds are made available to carry out the program of consultation. A SEP typically describes measures to allow the effective consultation and participation of all affected communities, a description of any consultations that have already taken place, and a definition of the reporting procedures. A Grievance Mechanism should also be developed by the developer, and it will detail the procedures that a project will establish for managing complaints and grievances.
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft Engagement to inform directly project affected people and disclose important project details to them for the IAIP and RTC areas and area of influence (the socio-economic area of influence is defined in Social Impact Assessment ). For local communities in the Project Area and taking into account their relatively low literacy levels (as based on the data collected for the SIA report), the ESIA team organised a number of meetings where relevant information was presented verbally on the proposed Project development. This included a series of focus group discussions and one-to-one interviews with affected people.
4.1 INITIAL ENGAGEMENT The IPDC has been consulting relevant authorities since 201 4 on the subject of choosing appropriate sites and these details are currently being obtained. Once these details are received, they will be included in the final versions of the ESIA report and this SEP. Initial engagement with PAPs was undertaken by the IPDC with the introduction of the project and initial survey of the households. This process was undertaken during September 2014, whereby the IPDC identified likely PAPs, farms and communal facilities to be affected. From October to December 2014 the feasibility study was undertaken, following which community meetings were held at both sites to present the findings and obtain feedback. In March 2015 broader community sna stakeholder meetings were held at both sites. Following this, the regional administration conducted consecutive community meetings before and after making the required value assessments regarding likely PAPs and assets to be affected. These meetings were held in Yirga Alem and Dilla towns. The meetings were facilitated by the task force/ Committee organised from the Zonal Administration. The purpose of the post valuation meetings were to present the proposal of the task force about the compensation and resettlement valuations and obtain feedback from the PAPs. Specific meeting dates and content of meetings held are presented in Table 4 - 1 below Table 4 - 1 : Record of Initial Engagement carried out by the local authorities for the SNNP Yirga Alem Site Date of Meeting Site Content Attendees 4.1.1 Dec. 28, 2014 4.1.2 Yirga Alem, IAIP4.1.3 Briefing about the project’s benefit, nature, size required resources including land and related development activities. 4.1.4 Obtaining feedback and opinions of the local community. 4.1.5 General principles and approach about compensation and resettlement issues. 4.1.6 PAPs and community representatives (more than 300)
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft Date of Meeting Site Content Attendees 4.1.7 Jan. 1, 2015 4.1.8 Dilla, RTC4.1.9 Briefing about the project’s benefit, nature, size required resources including land and related development activities. 4.1.10 Obtaining feedback and opinions. 4.1.11 General principles and approach about compensation and resettlement issues. 4.1.12 Only PAPs (more than
4.1.13 March 24, 2015 4.1.14 Yirga Alem, IAIP4.1.15 Presentation and validation of the feasibility study 4.1.16 PAPs and community representatives (more than 500) 4.1.17 March 24, 2015 4.1.18 Dilla, RTC4.1.19 Presentation and validation of the feasibility study 4.1.20 PAPs and community representatives (more than 50) 4.1.21 Aug. 22, 4.1.22 2016 Yirga Alem, IAIP4.1.23 Valuation procedures, disciplines, principles, methods, etc. 4.1.24 PAPs 4.1.25 Aug. 23, 2016 4.1.26 Dilla, RTC4.1.27 Valuation procedures, disciplines, principles, methods, etc. 4.1.28 PAPs 4.1.29 Sept. 23, 2017 4.1.30 Yirga Alem, IAIP4.1.31 Presenting proposal of the task force about the compensation and resettlement and obtain feedback of PAPs 4.1.32 PAPs and local community / more than 600 persons 4.1.33 Sept. 29, 2017 4.1.34 Yirga Alem, IAIP4.1.35 Second meeting presenting amended proposal of the task force about the compensation and resettlement and obtain feedback of PAPs 4.1.36 PAPs and local community / more than 600 persons 4.1.37 Oct. 3, 2017 4.1.38 Yirga Alem, IAIP4.1.39 Third meeting presenting amended proposal of the task force about the compensation and resettlement and obtain feedback of PAPs 4.1.40 PAPs and local community / more than 600 persons Key items raised during the engagements include: As long as PAPs and the local inhabitants are treated properly that community would be happy with the project (Sustained livelihood restoration, Job priority, better income…); Method of compensation, in cash or in-kind was not clear to all participants; When the project will be started - clarifications were requested; The need to ensure access to the local health centre; How about the youth group who do not have their own land, but used to cultivate on their family’s farm?; How to address issues related to the church that found in the proposed area? The need to avoid bad experiences related with compensation due to projects’ PAPs; The need to start the project as soon as possible;
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft Meeting Date Consultation with Participants 2 September 4, 2017 Education Office Mr. Bereket Befekadu (Office Head) 3 September 4, 2017 Environmental Protection and Forest Development Office Mr. Amdualem Taddele (Office Head) 4 September 4, 2017 Yirga Alem Town Administration Mr. Sermiso Samual (Mayor of Yirga Alem Town) 5 September 4, 2017 Urban Agriculture Office Mr. Kebebew Dekamo (Office Head) 6 September 5, 2017 Trade and Industry Office Mr. Selemon Sintayehu (Office Head) 7 September 5, 2017 Yirga Alem Health Centre Mr. Minas Arega (Office Head) Table 4 - 3 : Summary of stakeholder consultation undertaken at Dilla RTC site Meeting Date Consultation with Participants 1 September 1, 2017 PAPs and surrounding community Project Affected Persons and local community members representatives 2 September 1, 2017 Dilla Woreda Zuria Education Office Mr. Elias Bedaso (Office Head) Mr. Petros Worku (Deputy Office Head) Mr. Tamerat Worku 3 September 1, 2017 Dilla Woreda Administration Office Mr. Shibru Miju (Office representative) 4 September 1, 2017 Dilla Zuria Health Office Mr. Andualem Mamo 5 September 2, 2017 Dilla Environmental Protection Office Mr. Mesfin Dori (Office Head) 6 September 2, 2017 Farming and Natural Resources Development Office Mr. Abiyot Hordofa (Office Head) 7 September 2, 2017 Industry Office Representative Mr. Temesgen Kebede The community meeting consultees identified the following important issues: Issue on the estimate of compensation and assets valuation. Compensation rates on perennial crops need to be agreed on before compensation amounts are paid to the affected farmers. The need to provide training on how to use the compensation money of the affected groups. Farmers receiving compensation for their affected crops require training on micro-finance and money management. Issue on how to safely dispose waste that will be generated from the sites. Issue on how to upgrade skills of work force. Major health problems of the area and what need to be done in the future. Issue of long period (approximately 2 years) since initial communication regarding the project and latest comprehensive communication. Issue of provision of benefits to local communities, especially women and children.
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft Issue on job creation to the youth. Minutes for all these meetings are included within the ESIA report. 4.3 ESIA DISCLOSURE ENGAGEMENT In November 2017 the Impact Assessment process had been completed and the engagement team returned to site to gather stakeholder comment and feedback on the ESIA. This engagement was targeted at allowing local stakeholders an insight into the predicted impacts and mitigation and to contribute their local knowledge to the assessment and mitigation process. This process afforded stakeholders the opportunity to confirm that their needs, fears and aspirations have been recorded and where possible appropriately considered in the specialist investigations and Project design Table 4 - 4 provides a summary of ESIA consultation meetings held in the Yirga Alem and Dilla areas. Minutes of the meetings and supporting photographs are provided within the ESIA report. Table 4 - 4 : Summary of ESIA Phase consultation meetings held within the Project area. Meeting Date Venue Stakeholders 1 19 November 2017 Dilla More than 20 participants representing different sections of the community including elderly, women, youth and PAPs 2 19 November 2017 Yirga Alem More than 30 participants representing different sections of the community including elderly, women, youth and PAPs The community meetings consultees identified the following important issues: The community members and the stakeholders emphasized their full support for this project realization. They all said, we they are eagerly waiting for it and want to stand with them to support it. The compensation for land and assets has not yet been paid and the reason for the delay has not been clearly provided. The estimated value of their property is too small. Not ploughed the land for the last two years (i.e. after it was demarcated for the development). Lack of respect with which they have been treated. For example, the officials held the meeting to present the estimated property values at the Yirga Alem Police College. This was considered as an intimidation mechanism by the local community. Issue of having to open joint bank accounts with wives, taking as insult as the community indicated that they do not suspect each other in their culture. What is a husband’s property is also deemed to belong to the wife. Priority in obtaining job opportunities at the park have been promised, however the construction company that won the bid to build the boundary wall has brought employees from outside of the area to work. Specific detail of what crops the IAIP / RTC will require is unclear, if this is known the locals can prepare. Responses to these issues include: A separate RAP process is being undertaken in which the compensation process and proposed valuation will be reviewed against the requirements of the national legal requirements as well as against the AfDB requirements. Where shortfall are identified these will be indicated and additional compensation is to be paid (should it be required). A management plan is being compiled as part of the ESIA process which identifies requirements that the IPDC have to abide by. This includes that priority for jobs are to be provided to the PAPs and local communities, especially women and youth. It is important to note that complaints will and must be solved properly and in time through consultation among the stakeholders and the IPDC in order to ensure the success of the project. In
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft Review - the Grievance Mechanism will be periodically audited and reviewed by IPDC senior management to determine its accuracy and relevance with regard to legislation, education, training and technological changes. The grievance mechanism process is described in Appendix B.
Stakeholder engagement should be monitored and reported by IPDC throughout the entire life cycle of the project, which will involve: Updates of the stakeholder list; Records of all consultations held; and Records of all grievances received and dealt with (entered into a Grievance Log on the system or a computer). INFORMATION MANAGEMENT Every meeting and interaction related to the project engagement should be recorded by the IPDC through the following: Stakeholder list; Grievance Mechanism Log; Minutes of all meetings; and Meeting attendance registers.
Stakeholder Engagement Plan – SNNP IAIP & RTC Draft
Stakeholder Impact How much does the project impact them? (Low, Medium, High) Influence How much influence do they have over the project? (Low, Medium, High) What is important to the stakeholder? How could the stakeholder contribute to the project? How could the stakeholder block the project? Strategy for engaging the stakeholder Development Office and socially sustainable way. development project during construction and operation. social practices of the project. Environmental Protection Offices Low High The role of the of the Office in the Protection of the surrounding environment Responsible to ensure environmental compliance of the development project during construction and operation. Correct unsustainable environmental and social practices of the project. Continued reporting and consultation on implementation issues of the ESIA and RAP Woreda / Town Administrations Offices Medium Medium Issue of disposal of waste Issue on the estimate of compensation and assets valuation Undertaken master planning to incorporate development into infrastructure growth requirements including availing necessary municipal waste management infrastructure that can handle waste of Absence of waste management infrastructure provided by the office will push the project to develop an alternative solution for its own solution. Engaging the stakeholder through formal consultation, joint planning and support.
Stakeholder Impact How much does the project impact them? (Low, Medium, High) Influence How much influence do they have over the project? (Low, Medium, High) What is important to the stakeholder? How could the stakeholder contribute to the project? How could the stakeholder block the project? Strategy for engaging the stakeholder the IAIP and RTC. Woreda Education Offices Medium Medium Meeting the additional demand for sufficient space at schools to enrol the students coming with IAIP and RTC development and operation and job creation for the youth. The need to provide training on how to use the compensation money of the affected group Availability of sufficient social services such as schools is essential to retain workers and staff of the IAIP and RTC in the long term. Lack of social services such as insufficient provision of schools will affect the operation of the IAIP and RTC due to lack of staff retention as well as detrimental impact on learners residing in the area or new migrants with children. Engaging the stakeholder through joint planning and support. Urban Agricultural Offices / Farming and Medium Low Loss of farm land and vegetation due to soil and water pollution. Issue on how this Office could evolve to The office can work in collaboration with the IAIP and RTC project during construction and operation to It has no major role that can block the project but can influence project operations through Engaging it through formal consultation during construction and operation phases.
Stakeholder Impact How much does the project impact them? (Low, Medium, High) Influence How much influence do they have over the project? (Low, Medium, High) What is important to the stakeholder? How could the stakeholder contribute to the project? How could the stakeholder block the project? Strategy for engaging the stakeholder affect public health. controlled by the office during construction and operation. Land Management and Administration Offices Medium Medium Resettlement of Households and compensation to clear site for construction Responsible for spearheading the resettlement and compensation process Successful resettlement process including livelihood restoration of farmers will have an impact on the project. Engage as part of the ESIA and office to provide monitoring reports on resettlement process. Water Supply Service Office Medium Medium Meeting the additional demand for water supply to be created as a result of the IAIP and RTC developments. Providing adequate municipal water supply services to the area to accommodate increased population due to worker influx. Lack of basic social services such as municipal water supply in the towns can indirectly affect the operation of the IAIP and RTC. Engaging the stakeholder through joint planning and support Ethiopian Roads Authority Medium Medium Availing road infrastructure and keeping traffic flow Providing main highway road access to the IAIP and RTC The availability of highway road that connects the IAIP and Consult the Authority on existing and future road development
Stakeholder Impact How much does the project impact them? (Low, Medium, High) Influence How much influence do they have over the project? (Low, Medium, High) What is important to the stakeholder? How could the stakeholder contribute to the project? How could the stakeholder block the project? Strategy for engaging the stakeholder along the main highway roads in balance with the demand. projects and monitoring traffic along the highways to ensure smooth traffic flow. RTC is essential to its operations. Avoiding traffic jam and accident is also necessary to the operation of the IAIP and RTC. plans and traffic flow information. Woreda Administration Culture and Tourism Offices Low low Implementation of the IAIP project without affecting/damaging the archaeological, cultural, historical and religious heritages. The office can provide information on registered heritages and advise on the methods of protecting and preventing it during construction and operation. The office is responsible for protecting and preserving heritages and can stop projects damaging it. Consult the office during ESIA phases for presence of registered heritages and seek advice for procedures during chance finds. Project Affected Peoples (PAPs) in Yirga Alem and Dilla areas. High Medium Provision of adequate compensation and/or replacement farm land, support for smooth resettlement and livelihood The project affected farmers will promptly evacuate from project site upon compensation and resettlement support Project affected peoples do not accept the propose compensation, hampering Active and continuous consultation and engagement with the PAPs till the resettlement and livelihood restoration
