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This total compensation summary has been provided to acquaint you with the package of pay, benefits and services provided to members of Harvard University’s Administrative & Professional staff.
What is total compensation at Harvard? Total compensation is the pay, benefits, work/life supports and professional development opportunities provided by Harvard in exchange for your time, talent, effort and engagement.
TOTAL COMPENSATION
SUMMARY
FOR ADMINISTRATIVE & PROFESSIONAL STAFF
Harvard University is a center of intellectual activity, research, knowledge creation,
learning and teaching. In this environment, results matter and creativity flourishes.
For many people, a compelling aspect of working at Harvard is the sense of mission
that permeates every organization on campus. At the same time, Harvard recognizes
that compensation is a critical part of your employment experience. The breadth and
depth of the total compensation package sets the University apart. Here is an
overview of what Harvard provides.
HARVARD HUMAN RESOURCES
Harvard encourages lifelong learning, and our Tuition
Assistance Plan can help finance courses at Harvard as
well as job-related courses at other institutions.
Quality of Life
Harvard provides resources to help you balance work
and life, including generous time off, an employee
assistance program and highly subsidized access to
Harvard’s athletic facilities and recreation programs.
The University’s beautiful, historic campus offers a
vibrant and exciting work environment. Your Harvard ID
provides access to our world-renowned libraries
and museums, as well as discounts at recreational and
cultural activities in the Cambridge/Boston area.
Harvard’s people are united by a culture dedicated to
excellence, and are more diverse in age, race, ethnicity,
nationality, experience and outlook than you would find
almost anywhere else. It is the connection with these
people–our faculty, staff and students–that makes
working at Harvard richly satisfying.
Compensation and Income Protection
Harvard offers competitive base pay and several forms
of income protection while you are working and when
you retire, including a best-in-class University-funded
retirement plan.
Health and Wellness
The University provides competitive medical and dental
coverage for you and your family, and much more. Our
comprehensive program reflects an institution built
around people, with a deep respect for their differences
and needs. For instance, Harvard offers benefits to part-
time staff and it extended benefits to domestic
partners before the practice became commonplace.
Career Growth and Development
A career at Harvard can be linear or less traditional.
While everyone who comes to work at Harvard has their
own motivations, most would tell you it has to do with
the opportunity to grow and excel. Harvard today is
focused on helping its employees become “future-
ready”–technologically literate, open to a global
perspective and ready to support and advance the
University’s evolving mission.
COMPENSATION & INCOME PROTECTION to build financial security now and for the future
Income Protection
Harvard offers a range of benefits to help you protect your income and financial assets.
Short Term Disability (STD) With coverage offered by Harvard at no cost, the STD program provides up to 26 weeks of leave at 75%–100% of pay for employees facing a disability due to accident or illness before retirement, and covers eight weeks of paid maternity leave for birth mothers.
Long Term Disability (LTD) This optional, contributory program pays 60% of your pre-disability salary, tax free, if you are unable to work for more than 180 days due to a covered illness or injury, thus helping you to meet your financial commitments in a time of need. Eligiblity for medical, dental, vision and life insurance through Harvard continues, and you continue to accrue service and receive retirement contributions.
Life Insurance Harvard pays the full cost of basic life insurance equal to one-half of your base salary including an accelerated life insurance benefit, as well as business travel insurance, to help your beneficiaries pay expenses if you become terminally ill or die. Additional coverage of up to 5x annual salary may be purchased at favorable rates.
Long Term Care Insurance This optional insurance can help you and your family protect financial assets and preserve a wide range of care possibilities should you or insured family members require residential or at- home care due to a chronic illness or disability.
Supporting the health and wellness of our staff and their families through access to top quality medical care is a long- standing priority at Harvard.
The University actively evaluates its health plan choices to ensure they continue to offer access to the best health care at rates that remain affordable.
By investing in the health of the workforce through wellness and disease management programs, we may be able to slow down the rate of growth in health care costs, both for Harvard and for you.
Health
Quality and affordability are the hallmarks of Harvard’s broad and comprehensive health benefits. Harvard’s health providers offer extensive networks, including the region’s award-winning hospitals.
Medical The University offers highly-subsidized medical coverage from top- rated provider Harvard Pilgrim Health Care and the University’s own Harvard University Group Health Plan. Employees may choose be- tween individual or family coverage from two HMO plans, two POS plans, two high-deductible health plans (HDHP), or one PPO plan (for employees living outside of Massachusetts only). HDHP members are eligible to enroll in a health savings account (HSA) to cover costs.
Dental Delta Dental, Harvard’s dental care provider, offers in-network and out-of-network coverage. Over 97% of Massachusetts dentists participate. The plan provides full coverage for preventive care and substantial coverage for other dental services including orthodontia for covered dependents under age 19.
Health Flexible Spending Account (FSA) FSAs offer tax savings by allowing you to set aside money on a pretax basis (up to $2,550/year) to pay for out-of-pocket health expenses. Eligible expenses can include prescription and office visit copayments, deductibles and coinsurance, dental and vision costs. A Limited Purpose FSA is available for HDHP members.
Reimbursement Programs Unique reimbursement programs are one more way Harvard works to help you manage the financial impact of illness or medical care. Out-of-pocket expenses for in-network care received in our HMO, POS and PPO plans that exceed annual thresholds may qualify for non-taxable reimbursement.
Vision Care Comprehensive care through Davis Vision covers vision exams and products at greatly reduced or discounted rates.
Domestic Partnership Same-sex or opposite-sex domestic partners can be eligible for coverage under your medical, dental and vision plans.
Wellness
Harvard recognizes the importance of health and wellness for you and your family and offers programs and classes at little or no cost.
Center for Wellness at Harvard University Health Services The Center offers courses and workshops in stress management, nutrition and meditation as well as complementary health services.
Harvard Athletics and Recreation Convenient and affordable state-of-the-art fitness and recreational facilities are offered to you and your family at a nominal cost.
HEALTH & WELLNESS (^) to keep you and your family strong and healthy
Compensation
Harvard’s base salary levels lead the higher education market and are competitive with local general industry.
The University is committed to a systematic, data-driven approach to staff compensation in all occupational areas and in all schools and units, with constant attention given to internal equity and external market conditions and trends.
Retirement
In addition to Harvard’s contribution to Social Security on your behalf, generous benefits and financial educational opportunities help you build long-term savings and a source of income after you retire.
Defined Contribution Plan (2001 Staff Retirement Plan) Each month, the University contributes a percentage of salary based on age and earnings. The full cost of the Plan is paid by Harvard. n (^) For those under age 40, the University contributes an amount equal to 5% of salary below the Social Security wage base ($118,500 in 2015) and 10% of earnings above the Social Security wage base, with vesting after three years of service. n (^) For those age 40 and over, the University contributes an amount equal to 10% of salary below the Social Security wage- base and 15% of earnings above the Social Security wage base, with vesting after three years of service.
Tax-Deferred Account (TDA) Program You can supplement your Harvard retirement plan by contributing a portion of your eligible pay to a voluntary TDA on a pre-tax basis. You pay no taxes until you withdraw your funds. New administra- tive and professional staff are automatically enrolled after 60 days of employment (with the option to change or cancel) and will re- ceive program details by mail from the Harvard University Retirement Center.
Post Retirement Health Coverage At the time of retirement, Harvard provides a choice of retiree medical plan options as well as dental coverage for eligible staff and their spouses/domestic partners. To be eligible for retiree medical and dental coverage, you must meet certain age and service requirements.
The information in this document is provided as a general overview of pay, benefits and services for benefits-eligible Administrative/Professional staff members, and is not intended to be fully comprehensive. In the event of any inconsistency between this summary and the relevant manual(s) or plan document(s), the latter will govern. For more information, please reference the Administrative/Professional Personnel Manual. In most cases, eligibility for University benefits is available to Administrative/Professional staff working at least 17.5 hours per week or making at least $15,000 annually. In addition to base pay, a small number of Administrative/Professional staff are also eligible for overtime pay, in accordance with the Fair Labor Standards Act. Administrative/Professional staff members hired before July 1, 2001 may have a Basic Retirement Account (under the 1995 Retirement Program) in addition to an Individual Investment Account (under both the 1995 and 2001 Retirement Programs). Staff may request a pension estimate by calling the Harvard Retirement Center at 800-527-1398. The University reserves the right to change or terminate the benefits described here at its sole discretion. Fringe benefit rates used for schools in the Longwood Medical Area may vary slightly from the rate shown above.
Base Salary
Benefits
(Multiply base salary by .314 and place the result on this line)
Although not every benefit is used by every employee, Harvard’s benefits package includes: n (^) Medical, Dental and Vision Coverage n (^) Health and Dependent Care Flexible Spending Accounts (FSAs) n (^) Reimbursement Program and 2015 Transition Financial Protection Plan n (^) Short Term Disability n (^) Optional Long Term Disability Insurance n (^) Life Insurance n (^) Long Term Care (LTC) Insurance n (^) Harvard University Defined Contribution Retirement Plan n (^) Tax-Deferred Retirement Savings Account (TDA) n (^) Employee Assistance Program (EAP) n (^) Work/Life Resources (e.g., child and elder care supports) n (^) Tuition/Education support n (^) Athletic Facilities and Recreation Classes n (^) Transportation (e.g., subsidized T-pass, parking) n (^) Discount Offerings (e.g., Outings & Innings)
Paid Time Off
(Multiply base salary by .15 and place the result on this line)
Other Compensation
(e.g., spot recognition award, bonus, child care scholarship)
Other
(Additional benefits specific to your school, department, or campus, if applicable)
TCS-ADMINPROF-A-
TOTAL COMPENSATION
(Add all of the above lines and place result on this line)
As a Harvard employee, you have access to HARVie – the Harvard Intranet for Employees – at harvie.harvard.edu, where you will find detailed employment-related information, employee self-service tools and interactive and social networking features such as HARVie’s List containing classified ads placed by members of the Harvard community.
In addition to the compensation, benefits, paid time off, services and discounts highlighted in this Total Compensation Summary, there are many more campus resources and amenities offered to employees of Harvard. To learn more, visit the Harvard Services for Employees page on HARVie (harvie.harvard.edu/Compensation_Benefits/Employee_Services_Discounts/).
ESTIMATING YOUR TOTAL COMPENSATION
This worksheet has been provided to help you estimate your total compensation. It is a good annual exercise or to use as a comparison tool if you are contemplating a career move.
Listed to the right are the major elements of compensation and benefits provided by the University– a combination of base salary, benefits and paid time off.
ADDITIONAL RESOURCES (^) to help you make the most of working at Harvard
