Unit 5: Briefings, Summaries of Organizational Structures and Procedures

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Unit 5: Briefings

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IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) October 2013 Student Manual Page 5.

UNIT INTRODUCTION

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Key Points:

The purpose of this unit is to familiarize you with different types of briefings and meetings. The activity at the end of the unit will provide an opportunity to practice presenting an effective operational briefing.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) October 2013 Student Manual Page 5.

TYPES OF BRIEFINGS

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Key Points:

Effective briefings and meetings are:

• An essential element of good supervision and incident management.
• Intended to pass along vital information required in the completion of incident response actions.

Typically, these briefings are concise and do not include long discussions or complex decisionmaking. Rather, they allow incident managers and supervisors to communicate specific information and expectations for the upcoming work period and to answer questions.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) Page 5.4 Student Manual October 2013

TYPES OF BRIEFINGS

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Key Points:

There are three types of briefings/meetings used in ICS: staff level, field level, and section level.

• Staff-level briefings are delivered to resources assigned to nonoperational and support tasks at the Incident Command Post or Base.
• Field-level briefings are delivered to individual resources or crews who are assigned to operational tasks and/or work at or near the incident site.
• Section-level briefings are delivered to an entire Section and include the operational period briefing.

These three levels of briefing are described in more detail on the following page.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) Page 5.6 Student Manual October 2013

BRIEFING INFORMATION

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Key Points:

Below is a list of topics that you may want to include in a briefing:

• Current Situation and Objectives
• Safety Issues and Emergency Procedures
• Work Tasks
• Facilities and Work Areas
• Communications Protocols
• Supervisory/Performance Expectations
• Process for Acquiring Resources, Supplies, and Equipment
• Work Schedules
• Questions or Concerns

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) October 2013 Student Manual Page 5.

ACTIVITY: BRIEFING INFORMATION

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Key Points:

Activity Purpose: To give you practice at sifting out the appropriate details when preparing for an incident briefing, so that only information that it pertinent to the audience is covered in the briefing.

Instructions: Working in your group:

1. Each group will be assigned one type of briefing (staff, field, section).
2. For the assigned type of briefing, list the specific types of information that you think should be in briefings. You may want to refer to the two previous visuals.
3. Choose a spokesperson to present your findings to the class. Be ready to present your list in 10 minutes.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) October 2013 Student Manual Page 5.

ACTIVITY: BRIEFING INFORMATION

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Key Points:

Note: This visual is not in the Student Manual.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) Page 5.10 Student Manual October 2013

ACTIVITY: BRIEFING INFORMATION

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Key Points:

Note: This visual is not in the Student Manual.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) Page 5.12 Student Manual October 2013

OPERATIONAL PERIOD BRIEFING

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Key Points:

The operational period briefing is facilitated by the Planning Section Chief and follows a set agenda. A typical briefing includes the following:

• The Planning Section Chief reviews the agenda and facilitates the briefing.
• The Incident Commander presents incident objectives or confirms existing objectives. Note: Objectives may be presented by the Planning Section Chief.
• The current Operations Section Chief provides current assessment and accomplishments.
• The on-coming Operations Section Chief covers the work assignments and staffing of Divisions and Groups for the upcoming operational period.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) October 2013 Student Manual Page 5.

OPERATIONAL PERIOD BRIEFING

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Key Points:

Other elements of a typical briefing include the following:

• Technical Specialists present updates on conditions affecting the response (e.g., weather, fire behavior, environmental factors).
• The Safety Officer reviews specific risks to operational resources and the identified safety/mitigation measures.
• The Special Operations Chief briefs on areas such as Air Operations (if activated).

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) October 2013 Student Manual Page 5.

ACTIVITY: OPERATIONAL PERIOD BRIEFING

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Key Points:

Activity Purpose: To give you practice at preparing and presenting briefings.

Instructions: Working in your team:

1. Prepare an operational period briefing using the information from the Emerald City Flood scenario begun in the previous units.
2. Include the following roles: o Incident Commander o Planning Section Chief o Operations Section Chief (assume no change of command) o Safety Officer o Weather Specialist
3. Be prepared to present your briefing in 20 minutes.

IS-0200.b – ICS for Single Resources and Initial Action Incidents (ICS 200) Page 5.16 Student Manual October 2013

SUMMARY

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Key Points:

Are you now able to:

• Describe components of field, staff, and section briefings/meetings?
• Plan to give an operational period briefing?