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Workday Data loading exam with correct
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Production Tenant - ✔✔the environment in which we manage and store a customer's live, active data. This tenant is the customer's system of record that they will operate in after deployment Sandbox Tenant - ✔✔helps administrators and consultants develop and test new features, customizations, and configurations before deploying into the main producti Sandbox Preview Tenant - ✔✔is also a copy of the production tenant, but it includes added functionality that will be available in upcoming Workday baseload tenant - ✔✔commonly known as the implementation tenant, empty tenant, or foundation tenant, is where you load the customer's. - The base you load to customer central tenant - ✔✔is an auto-provisioned tenant that contains access to deployment tools. It sits over all nonproduction tenants to make deployment more efficient, consistent, and expe The Global Modern Services (GMS) tenant or unified tenant - ✔✔is a demonstration tenant containing sample, prepopulated data for a fictitious customer. You can use this tenant for research, learning, and testing for Workday Human Capital Management and Workday Financial Management deployments customer central provides - ✔✔access to deployment tools and enables you to manage interactions between tenantse:
Manage centralized user access to both the customer's tenants and the deployment tools.
Migrate data from one of the Workday foundry tenants into a customer tenant.
Orchestrate data migration from tenant to tenant.
Load data from a customer's legacy system into a staging environment, and then to a Workday tenant.
Compare data instances between tenants to identify differences (DIFFs) that may require verifica CUSTOMER CENTRAL USER ACCOUNT - ✔✔The engagement manager or project manager assigned to the customer is responsible for establishing user accounts in both customer central and the individual implementation tenants. All customer central user accounts have the following capabilities:
Full use of the customer central-based deployment tools.
Seed the initial foundation tenant with factory default data.
Load customer-provided data into Workday.
Perform data conversion activities using the new deployment tooling.
Use configuration catalog to migrate predefined configuration sets from WDSetup into the customer's nonproducti CUSTOMER CENTRAL SECURITY ADMINISTRATOR ACCOUNT - ✔✔The customer central security administrator account has the following capabilities:
Configure customer central tenant setup related to security and authentication policies to ensure customer central adheres to customer policies.
Advanced Load
. - ✔✔Export, manipulate, and load data using .xlsx, .csv, .csv zip, and XML files. Generate customer- facing workbooks and import data into the Advanced Load staging area Configuration Catalog - ✔✔Migrate specific datasets of factory default data from WDSetup into customer non-Production tenants. Customer Central - ✔✔An implementation tenant that serves as a central hub to secure access to data migration tools. Use it in deployments and ongoing Workday configuration management. Migration Recipes - ✔✔Migrate setup and configuration data from one customer tenant to the next. Tenant Compare - ✔✔Compare data from one customer tenant to the next. Useful in reviewing content changes and validating tenant builds and migration Object Transporter - ✔✔Migrates setup and configuration data from one customer tenant to the next. Migrates datasets from Configuration Catalog to a customer tenant iLoad - ✔✔Legacy deployment tool used to manage data migration and data loading. EIB - ✔✔An integration tool that enables you to build simple inbound and outbound integrations between Workday and external endpoints.- Typically used for accounting Implementation suites - ✔✔factory default data and therefore loaded as part of foundation recipe processing.- These are almost
Company - ✔✔Companies are organizations within Workday and represent the internal business entities to which Workday posts transactions Cost Center - ✔✔Use cost centers to hold financial transactions, budgets as well as workers. Often, cost centers are departments within a legacy system. As a general guideline, cost centers should have:
A manager.
A financial impact.
A budget Location - ✔✔Location represents the physical location of the worker (or business asset), whereas Region represents a geographic area for cost or revenue capture. Region - ✔✔Regions are an optional organizational structure used to reflect the area of responsibility for a worker instead of the work location Configurable Security - ✔✔acts as a bridge between Workday-owned metadata and customer-owned tenanted access to functionality User-based security - ✔✔is based on administrative responsibility. Use user-based security for setup tasks. You assign user-based security to a specific user and the access is tenant wide. Some delivered user-based examples include: Supplier Administrator, Security Administrator, Business Process Administrator, Finance Organization Administrator, Customer Administrator, etc. Role-based security - ✔✔is based on responsibility within an organization. You assign assignable roles to positions/jobs. The assignable role is used in a role-based security group. This is how membership in that role-based security group is established. Admin security group - ✔✔: This user-based security group creates and maintains all organization setup and the aligned organizations
objectives listed are key in making sure all areas function together on the same foundation. Think of the FDM as a "slot machine" model. Each wheel is a worktag and each worktag has a unique set of valid values. When using the FDM on a transaction, the user selects the company. Next, they select the cost center, location, product, Account control rules - ✔✔enable you to manage basic approval thresholds at the account level for your companies. ACCOUNT POSTING RULES - ✔✔Workday automates the accounting resulting from business operations. Workday creates journals automatically for operational transactions and uses posting rules to interpret the business events into debits, credits, and accounts JOURNAL REVERSAL OPTIONS - ✔✔Workday creates reversals of accounting or operational journals when you select one of the following options using the Edit Tenant Setup - Financials task journal reversal options: Always reverse operational journals always reverse accounting journals If you do not select an option, Workday will change the status from Posted to Canceled for operational journals and from Posted to Unposted for accounting journals CREATE LEDGER YEAR AND LEDGER PERIODS - ✔✔You cannot create ledger years and periods without first assigning a fiscal schedule to a company.
What journals can be posted when period status is close in progress - ✔✔Operational,Payroll, accounting/accruals and adjustments ACCOUNT SETS recommended approach - ✔✔the recommended approach is to create a parent account set and use it as a shell Chart of Accounts (COA). The parent would contain no account values; however, it would include at least one child account set containing the detail values. This would allow you to switch out an entire set of accounts if necessary, such as in the event of an acquisition. DIMENSIONS AND VALUES - ✔✔Workday evaluates dimensions as an AND operator and values as an or operator CONDITION SEQUENCE - account posting - ✔✔Place posting rule conditions in order from most to least restrictive using the evaluation order SPEND CATEGORIES - ✔✔Spend categories are a type of accounting category that you use to logically group similar account-related objects together for posting, searching, and reporting purposes. All supplier invoices require a spend category PURCHASE ITEMS - ✔✔Purchase items are goods and services that are not associated with any supplier or supplier contract. REVENUE CATEGORIES - ✔✔Use revenue categories to group similar types of revenue such as sales of products or services. You need to include a revenue category on customer invoices. You can associate sales items with revenue categories. You can also associate these categories with a default tax applicability. SALES ITEMS - ✔✔Sales items are goods and services that you sell to customers. Settlement runs - ✔✔generate payments to your suppliers for goods and services your company purchases. Edit Tenant Setup - System task, you can manage tenant-wide settings for Workday in the following areas - ✔✔Broadly UI
Procurement Options
Miscellaneous Payment Request Options
Lease Accounting
Supplier Accounts Options
Supplier Options
Supplier Portal Options
Expenses Options
Business Assets Options
Banking Options
Settlement and Bank Account Options
Funding Source Options
Intercompany Accounting Journal Options
Retained Earnings
Customer Accounts
Customer Portal Options
Journal Options
Tax Options
Endowments Accounting Below is a list of some common tenant validation tasks:
- ✔✔Think of these as the final checks before you would call it good Run audit reports, such as Organization Type Exception Audit, Organization Exception Audit, Audit Locations for Membership in Organizations, Business Process Exception Audit, etc.
Ensure organization configurations align with customer requirements.
Ensure security assignments align with customer requirements.
Disable all emails for all environments.
Inactivate any non-default business processes you may have created.
Ensure employees have the correct data provided by the customer.
Ensure you have the correct number of active employees.
Ensure customer and supplier data loaded accurately.
Ensure basic financial transactions function properly, such as accounting journals,
