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DIGITAL BUSINESS DISCOURSE, Prove d'esame di Cultura Inglese I

Summary of the book "digital business discourse"

Tipologia: Prove d'esame

2018/2019

In vendita dal 09/01/2019

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DIGITAL BUSINESS DISCOURSE
PART I: NEW TECHNOLOGIES: NEW MODES OF COMMUNICATION
Chapter 1
“Don't even get me started...”: Interactive metadiscourse in online consumer reviews
Online reviews enable consumers to access a lot of accounts with personal experiences referring to a
particular product, place, service and they may have a strong impact on consumer purchasing.
The statement “eWOM” which means Electronic-word-for-mouth refers to any positive or negative
statement made by a customer about a product/company which is available to a wide audience via internet.
Tripadvisor, for example, is one of the most popular website. Through the use of internet, online reviews can
be instantly reached by millions of customers.
Online reviews are a genre of computer mediated communication (CMC) and are also a form of social
media, but they differ from other social media because they are public and “information-focused”.
ADDRESSIVITY → Since the author of a review does not know his audience, with “addressivity” we refer
to the way writers take into account the possible responses and reactions of the audience about their texts.
The AIM of an author should be CONVERSATIONAL with his audience.
METHODS → The analysis made by Darrics, has been carried out by collecting 100 hotel reviews from
Tripadvisor, 100 about different products form Amazon, 100 about films from Netflix and so on, comparing
the highest and the worst reviews.
ANALYSIS → Darrics compared all reviews focusing on different aspects:
1. DISCOURSE MARKERS: are discourse feature associated with conversation and spoken
interaction. They are used to help the speaker to hold the floor, even if writers have more time to
plan a discourse rather than a speaker do.
For example, one common marker which can be found in online reviews is “you know/oh/well/).
You know → may be used to start a discourse; to convey a sense of casualness;
Well → in spoken interaction it is used to response to a question; while in written texts it is often
used at the beginning; helps to create a sense of dialogicality; may precede a rhetorical question
(WHAT CAN I SAY?) and so it is a marker of response.
The function of discourse markers is relational between participants in discourse, to mark
interactivity and to mark texts as “speech-like”.
2. SECOND-PERSON ADDRESS FORMS AND IMPERATIVES: person address forms have
also interactional function in written texts, as they involve readers by allowing them to respond.
In online reviews the second-person address is often used with imperatives:
wait” that's more” is used to catch the reader's attention, or to hold the floor, or to indicate that
there is more to say. By using this form in written texts, is like the writer is giving the reader the
opportunity to participate and continue to read.
“don't even get me started” is used to catch the attention on a particular topic or to shift topics from
the preceding evaluation (.. it was disgusting. Don't even get me started on the so called breakfast
buffet.. horrible!).
let me tell you” has an interactional function, it connects the reader to the writer.
The function is to address readers directly.
3. QUESTIONS: the use of questions in a written text may create a dialogue between the
reader and the writer, making readers as active participants.
“would we stay here again? Can you believe that?” in this question there are several different
voices. In fact, it is a heteroglossic text because there is the voice of the reader, which is indirectly
asking the question, the reviewer's husband voice, and the reviewer's it self. It simulate a
conversation addressing the reader more directly.
The function of questions is to simulate give-and-take of conversation and elicit some type of
evaluation of experience.
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DIGITAL BUSINESS DISCOURSE

PART I: NEW TECHNOLOGIES: NEW MODES OF COMMUNICATION

Chapter 1

“Don't even get me started...”: Interactive metadiscourse in online consumer reviews

Online reviews enable consumers to access a lot of accounts with personal experiences referring to a particular product, place, service and they may have a strong impact on consumer purchasing. The statement “eWOM” which means Electronic-word-for-mouth refers to any positive or negative statement made by a customer about a product/company which is available to a wide audience via internet. Tripadvisor, for example, is one of the most popular website. Through the use of internet, online reviews can be instantly reached by millions of customers. Online reviews are a genre of computer mediated communication (CMC) and are also a form of social media, but they differ from other social media because they are public and “information-focused”. ADDRESSIVITY → Since the author of a review does not know his audience, with “addressivity” we refer to the way writers take into account the possible responses and reactions of the audience about their texts. The AIM of an author should be CONVERSATIONAL with his audience. METHODS → The analysis made by Darrics, has been carried out by collecting 100 hotel reviews from Tripadvisor, 100 about different products form Amazon, 100 about films from Netflix and so on, comparing the highest and the worst reviews. ANALYSIS → Darrics compared all reviews focusing on different aspects:

  1. DISCOURSE MARKERS : are discourse feature associated with conversation and spoken interaction. They are used to help the speaker to hold the floor, even if writers have more time to plan a discourse rather than a speaker do. For example, one common marker which can be found in online reviews is “ you know/oh/well/).
  • You know → may be used to start a discourse; to convey a sense of casualness;
  • Well → in spoken interaction it is used to response to a question; while in written texts it is often used at the beginning; helps to create a sense of dialogicality; may precede a rhetorical question (WHAT CAN I SAY?) and so it is a marker of response. The function of discourse markers is relational between participants in discourse, to mark interactivity and to mark texts as “speech-like”.
    1. SECOND-PERSON ADDRESS FORMS AND IMPERATIVES: person address forms have also interactional function in written texts, as they involve readers by allowing them to respond. In online reviews the second-person address is often used with imperatives:
  • wait” that's mor e” is used to catch the reader's attention, or to hold the floor, or to indicate that there is more to say. By using this form in written texts, is like the writer is giving the reader the opportunity to participate and continue to read.
  • “don't even get me started” is used to catch the attention on a particular topic or to shift topics from the preceding evaluation (.. it was disgusting. Don't even get me started on the so called breakfast buffet.. horrible!).
  • let me tell you ” has an interactional function, it connects the reader to the writer. The function is to address readers directly. 3. QUESTIONS: the use of questions in a written text may create a dialogue between the reader and the writer, making readers as active participants.
  • “would we stay here again? Can you believe that?” in this question there are several different voices. In fact, it is a heteroglossic text because there is the voice of the reader, which is indirectly asking the question, the reviewer's husband voice, and the reviewer's it self. It simulate a conversation addressing the reader more directly. The function of questions is to simulate give-and-take of conversation and elicit some type of evaluation of experience.

4. ANSWERS: “and yes, I always use an oven..” the function of answers is to simulate give- and-take of conversation and to demonstrate a reviewer's credibility.

  1. QUESTIONS AND ANSWERS : along with questions, the writer may also provide an answer to the question posed. In this way, the reviewer has the position of multiple participant (question-asker and question-answerer) in a single interaction.
  • “so/that's right/ya/gonna” contribute to the sense of orality of conversation.
  1. ANTICIPATING READER RESPONSES : in this cases, the writer only provides responses. Chapter 2 Social CEOs: tweeting as a constitutive form of organizational communication A CEO is a Chief Executive Officer, which means the top organizational and personal priority of a company. Twitter is a social media which offers access to CEOs posts. Twitter creates a context in which multiple audiences co-exist in a single social context. The use of this social media by CEOs member is especially for information sharing, marketing and promotional purpose. In case of celebrities, they tend to use twitter in order to expand their followers. Twitter is a spce for public exhibitions in which communication is durable and can be seen at convenience. nowadays, since internet has rapidly spread around the world, and especially in business contexts, social media such as twitter and emails have become a key tool for communicate. According to Zaug, there is a model named "the communicative consitution of organizations" which is composed of four main categories:
  • memership negotiation: is a form of direct/indirect communication with members or employees of a company. In this category, it is important the figure of being a "member". Studies have shown that there are people who have more followers in their personal account rather than in their corporate one, and with this in mind we can appurate that the more acconts a person has, the more stronger their brand loyality would be.
  • organizational self-structuring: refers to any internal procedures such as policies and feedback. This is the category which is not so diffused, this is because self-positioning on a social media is a sort of communication reserved to more "serious" environment.
  • activity coordination: is an external communication through which members can negotiate with other companies, by sharing promotional information and instances of networking. It shows that member use twitter for travel or work purpose through which they can extend whatever region in which CEOs is present. For example, they used it also during an hurricane to propagate their thoughts to the community.
  • insitutional positioning: refers to internal work procedures such as challenges, tasks and protocols. Studies have shown that celebrities or event companies are not so open to promotional content on twitter. Moreover, there are 2 element to take into account in selecting a CEOs member:
  1. a CEO memeber should manage a persona twitter account;
  2. a CEO member shoul come from different business background;
  3. a CEO membe shoul be responsible CEOs member were asked to answer this question: "why do you use twitter?" and the answer was that they use it simply because they want to establish themselves as an industry expert, connecting with other members and to grow a personal brand. THE "NON-FLOW" category is a category which is not related to organizational communication and so the non-flow tweets are important communicative acts for organizations but they are not business-related. According to these studies, CEOs member tend to use twitter to state thoughts and provide information and answers rather than posing questions. In large cmompanies, twitter is used more as a communicaative and organizational tool to foster cohesion among other members, while in small companies it is used to coordinate acivities with external companies.

This analysis reguard italian emails written for non-business purpouses, focusing on the aspects in which the text was produced by a non-native speaker. The analysis comprehend 275 email messages, focusing on the body on it. At first sight, there are differences in lenght, topic, number of recipient (one, meny), register and relationship between the sender and the receiver.

  1. REGISTER : there are three main type of register used: formal, semiformal and informal. The level of in/formality usually depends on the context, on the function and on the objectives of the interaction. In the italian one, the formal register is mainly used in written texts, while the informal one is more used in the spoken language. -Sometimes, also in written emails there can be informal words, like "buongiorno" "ciao" which denotes that there is a loewe social distance between the participants, or words like "si, scusa" which are taken from the spoken discourse. -Another informal element is the use of emoticons
  • use of verb omission All these elements can occur together, and in general texts tend to be formal but have some elements that indicate a lower degree of formality, displaying informal elements and this is called code-switching. The use of spoken element in writing an email can be seen in greetings (salutations and closings). A formal register may star with "Gentile, cortese, egregio, spettabile" and end with "cordiali saluti". While an informal salutation may be "ciao".
  1. PASSIVE VOICE: is usually ised in formal register and in business correspondence. Use the passive voice allows to not mention certain information. It allows to communicate in an impersonal way but also to abbreviate texts using participal structure or relative clauses (ex. la merce ordinata ieri instead of la merce che è stata ordinata ieri) or adverbial clauses (ex. appena caricato instead of appena era stato caricato ).
  2. NOMINALIZATION: frequently used in informal text, such as "ordine" "necessità" "richieste".
  3. VERB FORM: in the italian email analysed, it has emerged that they tend to not use all the verb tenses availble. For example, trapassato remoto, passato prossimo or futuro composto are not used. The most used verb is indicativo presente. PART II: NEW MODEN OF COMMUNICATION: NEW CONVENTIONS CHAPTER 5 Doing Leadership in a virtual team: analyzing addressing devices, requests and emoticons in a leader's e-mail messages The figure of a LEADER invloves managing many types of ooral and written communication and requires good communication skills. Email is the most used tool for communicate information in workplaces. A "virtual team" is composed by people who collaborate across time, space and boundaries. But network may be a risk, beacuse it can break the social life of people making them feel alone (danger of alienation). It is the absence of phisical presence which can create insecurity. For this reason, there is a list of skills that a leader shoul have in virtual teams. LEADERSHIP DISCOURSE: Leadership in conversation This analysis has been made by a group of New Zeland, which focused on the power that a leader may have on others. The study shows that there is a tendency to minimize the power differences, especially through the use of POLITENESS STRATEGIES in order to mitigate. For example, the Use of humor to hide the use of power during business meetings. Moreover, the use of imperatives is considered to be more powerful in giving directive, while using interrogative is considered less forceful. In general, leaders tend to minimize differences in workplace. LEADERSHIP IN VIRTUAL ITEMS: leadership in emails The main elements that plays an important role for a leader to act successfully in the virtual world are: - TRUST which can be created through socio-emotional relations in order to strenghten relationships;
  • INITIATIVE which unifies the team;
  • RESPONSE which signals involvment. On the basis of what mentioned above, the main function of a leadership are:
  1. Team developer --> develop and shape the team process
  2. Performance management --> monitoring and manage team performance and progress. POLITENESS STRATEGIES are used in interaction to protect one's other face. This process is called Fce.threatening-acts (FTA). There are 5 politeness strategies:
  3. Peolple perform FTA directly without redressive action (going beadly on record -reformulate letter);
  4. People perform FTA with compensation by using positive: "you are doing excellent work but would you please reformulate the letter?"
  5. or negative politeness strategies: "i know you are busy, but could you pls refrmulate letter?"
  6. Pepole perform FTA indirectly "the letters need some justification"
  7. or avoiding doing FTA. ANALYSIS: METHODOLOGY The analysis is made on email collected by a group in Norway, TELECOM. The group's name is "Agenda" and they have to reformulate all the letters that arrive, by giving them tone, uniform sentence structure. By analiysing language, we can see how social relations are constructed. The "Agenda leader" use informal and emotional style in most messages for his team, using also nickname , through which he characterize, include and make compliments to the team. Another element which creates an unified working environment is the use of metaphors in this case form the world of finance or marketing, presenting his team as a valuable one. Also the use of emoticons is usefull to soften speeches or to modify the content of an utterance or to intensify greetings, wishes. All these elements contribte to create an informal style and to reduce social distances between members. On the other hand, when a leader performs with external components uses a more formal style to make requests of all kind. CHAPTER 6 Swearing in e-business: expletives in instant messaging in Hong Kong workplace Usually expletives have been associated with negative attributes, but nowadays they are used not only by adolescents in the streets, but also in business workplaces. Expletives are commonly known as dirty words or bad language and convey two kinds of meaning: denotative (literal meaning of dictionaries) and connotative (figural meaning) and in most cases the connotative dominates over the denotative meaning. The three main taboos are sex, excretory and profane. There are 3 approaches to understand swearing:
  • using an expletive in which the denotative meaning in omitted (you are fucking lucky)
  • using an expletive in which the denotative meaning is partially present to understand the connotative (what a cock-sucker)
  • using an expletive in which the denotative is retained (i need a piss after the long movie). ANALYSIS: This analysis has been made in an Hong Kong workplace by focusing on how participants communicate with IM. The study shows that the majority use IM regurarly and tend to write in english, even if their mother tongue in cantonese. The most used expletives in these companies are: bloody, shit, damn, fuck and are usually used when they receive instruction from their directors or when they have problems in sending emails. They use expletive to intensify a concept, but they also use emoticons and punctuation to stress on something. EFFECT: the use of expletives in workplace enforce the transmission of important meanings, but also generates intrapersonal and interpersonal effects. To sum up: Swering in spokem language is more spontaneous and accidental, while in IM is more conscious. They can be used to emphasise our identity, to identify professional identities, to increase the status control on a topic or to display technlogical abilities. To explait in IM can be a powerful tool.

4. TIME : it is a point of tension in customer's responding posts, because in the letter fromLulemon there are some statements that create a sense of urgency in reporting a response ( the beginning of March ). Comments show that employees have noticed this problem in the company before March. To add emphasis to their comments, some of them quoted some key word directly taken from the original letter to express their disappointment and to underline that the problem is not a "new" discovery. 5. PRODUCT PRICE : customers expresses their willing to buy a better uniform and pay more because of the high quality of the company, in order to distinguish their brand from competitors. But, since the quality of the clothes produced by Lulemon's company, some members said that they will buy uniform from competitors. 6. CUSTOMER SERVICE AND TREATMENT : Lulemon offered its guests a full refund for their shoppings. But the responses are negative, because this remind toemployees a negative experience with the brand in the past. Some examples of comments by customers: (" unfriendly return policy" "dont waste your time in lulu's store " ). Moreover, they found a worst customer treatment by saiyng " their return policy is so bad and the sales people are so rude". These comments show how customers doesnt feel part of the community and that they did not have a good in-store experience. 7. CUSTOMERS' RELATIONSHIP WITH LULEMON : most of the customers' comments shoow that their relationship with Lulemon has declined, as they feel unheard and sad. They also speak about "love" describing their pas passion for the brand and the regreat they have ater having break up with the brand they once loved. To sum up: Although Lulemon's effort to speak and try to repair the relationship with its customers, comments on his letter show a customers discontent because of the absence of a past positive performance in their mind. PART III: THEORETICAL AND METHODOLOGICAL APPROACHES TO DIGITAL BUSINESS DISCOURSE CHAPTER 9 What did i just tweet?!: The need to address digital emotional literacy in corporate communications Thanks to the spread of internet, there are a lot of media, platforms and sites that have their own specific language and purpose. Facebook, for example, was first found as a way to meet women; Twitter begins as a device to help friends direct meet each other in a public platform. This kind of social media platforms are used also in business context and in workplace for communicate, negotiate and exploitate. A study has focused its attention on the new concept of "digital emotional literacy" which combines elements of figital literacy (which offers a way of understanding how to communicate) and emotional intelligence in the context of business. According to Buckingham, there are four components of digital literacy:

  1. construction of digital media;
  2. rhetoric of interactive communication;
  3. understanding who is communicating with whom;
  4. awareness of one's own position to the audience. Digital literacy is the ability to use, create and share information through the use of tehnology and social media, which are used for both internal and external communication. --> EMOTIONAL INTELLIGENCE: is a concept developed by Grdner, who stated that intelligence involves the ability to monitor one's own and others' emotions. EI is a key skill required in the work environment in order to have success and for an effective communication. Business communicators with digital emotional literacy use, not only social networks, but also adopt technological tools to grow their ability to understand and manage the emotions of their audience. This is an

important point, because managing a message to create emotional appeal is a strong capacity for brand managers, in order to create bound with their loyal users. Of course, emotional intelligence is not an element that everyone possess, an so it can be aquired in a corporate environment. Some ways to learn emotional intelligence can be:

  • assignments focusing on self-assessment
  • journaling
  • in-class role play and discussion
  • interviews Nowadays, since the use of internet and social media is spreading around the world, it is also used during the working hours, not only for business purposes but also for personal use.

·DIGITAL EMOTIONAL LITERACY involves both cognitive and socio-emotional aspects of working

with a digital environment. ·it is the ability to perceive, understand and manage emotions of both the sender and the receiver in digital context. AREAS IN WHICH THE IMPORTANCE OF DIGITAL EMOTIONAL LITERACY MAKE THE DIFFERENCE:

  1. MARKETING: marketing is a strategic business process used to plan, develop and coordinate, measure and persuade brand communications programm. It is important to manage emotions responding to them in a correct way.
  2. MANAGEMENT INFORMATION SYSTEM: set oof technical skills, such as problem solving, team building and collaboration. It involves multiple interaction in increase complex products and services to the market.
  3. HUMAN RESOURCE MANAGEMENT: the recruiting of employees is nowadays made through social media, in which it is important to develop trust and good communication skills to reach and find new personnel. CHAPTER 10 Recovering the human in the network: exploring communicologyas a research methodology in digital business discourse A new phenomena has emerged in the last years, and this is called " nomophobia ", namely the irrational fear of losing access to smartphones. This kind of fear provoke stress levels. It is also described by Heidegger as a " idle talk ", which means a thoughtless way of communicating in which empirical elements distract people from the livedexperience. The advent of smartphones also enable people to participate in multiple conversations simoultaneously (MULTICOMMUNICATING). --> COMMUNICOLOGY: branch of communication which studies how we create and use messages to affect our social envornment. Communicology is composed by two disciplines: phenomenology (the study of conscious experience) and semiotics (the study of signs). Moreover, according o Lanigan, communication is both centrifulgal (describes how our expressions shape the social context in relation to communicative choices we made) and centripetal (how social contexts reflect on us). STEPS OF COMMUNICOLOGY:
    1. Description : participants are required to describe a particular experience that will generate the text. Howeverr, there are some of them who are “imprisoned” is phychic prisons and do not fully understand their imprisonment. In these cases, the description of their experiences become strategic and functionalist. A description of an experience usually includes feelings, thoughts, sight and sounds.
    2. Reduction : participants are asked to highlight some elements of their description that they think are the most important. Through this process they discover revelatory phrases.
    3. Interpretation : relationship between the descrpition of participants and the revelatory phrases they highlighted as important. Description leads to reduction, which leads to an interpretation, which leads to another description.

information and to propose business deals. Also the use of positive adectives, superlatives and capital letters emphasize the positive aspects of the negotiation, to communicate in a friendly way, to persuade and create a positive atmosphere. All emails begins with greetings and thankings and then goes on to identify the problem. In the end, they finishes with greetings, giving positive feedback. CHAPTER 12 Deconstruction-Analysis expmlanation: contextualization in professional digital discourse Digital devices allows for communication in both external and internal business contexts. Instant messaging also allows a synchronous interaction between people and allows for colleagues to contact each other for quick conversations.