2016 ASPEN Technical Training Spell Check Process, Exercises of Technology

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ASPEN Spell Check Procedure

Created by: Alpine Technology Group

Date: 10/07/

Version 1

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Revision History

Date Revised

Version number Reason for Change Revised By

10/07/2016 1.0 Initial draft Jeremy Kennis

2 10/10/16 ASPEN Administration

To set the Spell Check location 1 In ACO or ASE-Q, select System | Set Spell Check Location.

Figure 1: Set Spell Check Location menu option 2 Select the spell check location (i.e. ASPEN/ ACO or ASEQ /Spell).

Figure 2: Set spell check location window 3 Click Open.

Spell Check Dictionaries

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Reference Multiple Dictionaries in Spell Check

Regardless of the configured spell check location, if you use dictionary files other than userdic.tlx, they must be copied to the new location in order for spell check to reference them. If there are multiple dictionaries in the spell check location, they are all referenced when running the spell check process. To add dictionaries to spell check location 1 From ACO/ARO, select System | Spell Check Dictionary... From ASE-Q, select System | Dictionary Management...

Figure 3: ACO Spell Check Dictionary and ASE-Q Dictionary Management menu options 2 Click Add Dictionary. 3 Locate the spell check file location (e.g., C:\ASPEN\ACO\SPELL).

Note: Dictionary file types are in .tlx format. If you do not see any .tlx files, type . in the File Name: field, and press Enter to display all file types.

4 Click to highlight the dictionary file you want to include in the spell check location, and click Open. Repeat steps 2 - 4 for each dictionary you want to add to the spell check location. 5 Click Close when finished.

Spell Check Dictionaries

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4 In the letter word processor, type in the new words, or paste in a list of words from another application. 5 Click the Spell Check icon on the toolbar (or select Tools , then Spelling… ).

Figure 5: Adding words with the word processor 6 When spell check reports a word as Not in Dictionary (misspelled), click Add to add the word to the dictionary in the Add words to: field.

Note: If your Add button is not enabled, you may not have an open dictionary. Click Dictionaries , then Add Dictionary to browse to the Spell folder and add a dictionary file. See “Reference Multiple Dictionaries in Spell Check”

7 When you see the Spell Check Complete prompt, click OK.

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To add words from an external dictionary You can use an ordinary text file to add words to the default user dictionary (userdic.tlx). 1 From ACO/ARO, select System | Spell Check Dictionary... 2 Click Import.

Figure 6: Spelling Dictionaries window 3 In the Import Dictionary dialog, go to Desktop. 4 Change Files of Type to All Files, select the dictionary file you want to import, and click Open.

Making Dictionaries Available

If you import or create a dictionary that you want others to be able to reference, you can make the dictionary file available. When it is added to the spell check location, users can select the new dictionary so it is referenced when a spell check is run.

ACO/ARO/ACTS

Distributing your newly customized dictionary is simple if you install your ASPEN applications in the recommended configuration. The new dictionary automatically becomes available to all users since everyone accesses the dictionary from the shared network installation folder.

ASE-Q

For ASE-Q, you need to distribute the default dictionary file (userdic.tlx), as well as any other dictionary files, to all users. Normally, these files should be copied to the SPELL folder located in the ASE-Q application folder. An example location would be: C:\ASPEN\ASEQ\SPELL.

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5 Click New Dictionary and enter the new dictionary File Name. For example, MEDICAL.tlx (You must use the .tlx extension).

Figure 7: Creating a new spell check dictionary 6 Click OK to create the new dictionary file. 7 Click Close to return to the Check Spelling dialog. 8 Select your new dictionary using the Add words to drop-down list. The spell checker will add all new words to your dictionary. 9 Click Add to add each new word to your new dictionary. You can now distribute and make your dictionary files available.

More ... “Making Dictionaries Available”.

Shared Spell Check Files

In order for all users to share the same dictionary files, you can place the dictionary files on a shared network location so that all users can access the dictionaries. This requires each user to set the spell check location, and select the location of the dictionary files.