Application Software Microsoft Word, Lecture notes of Information Technology

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MICROSOFT OFFICE

WORD

• (^) CREATING YOUR FIRST DOCUMENT

Objective(s):

At the end of this lecture, users will be able to:

Learn the basic functions used in creating a

Microsoft Word document

Be familiar with the names of functions

Know shortcuts for easier navigation and

creating Microsoft Word documents

Create, format, and save your own Microsoft

Word document

Creating your First Document

(contd.)

1. RIBBON - spans the top of Word. It contains commands and functions to tell Word what you want to do. (divided in TABS and GROUPS)
2. INSERTION POINT
   • a blinking vertical line on the upper left of the page which tells where the content you type will appear.

Formatting Functions

1. ENTER – a function used to move the insertion point further down the page. It is usually used to start a new paragraph.
2. TAB – a function used to indent the first line you will type.
3. SPACE – a function used to separate a word from another. - the paragraph mark shows how many times you used ENTER in a document. - the arrow mark shows how many times TAB in a document. - the dot shows how many spaces are used between one word to another.

Changing Page Margins

MARGINS - the

blank spaces

around the

edges of the

page.

Saving Your Work

1. Click the

Microsoft Office

Button

2. Click Save.

Shortcut Key:

Ctrl + S

• this will save the

document

Select and Delete Text

You can delete a text by selecting it. Place your pointer over the word "really" and then double-click the word or click in front of "really," hold down the left mouse button, and then drag the pointer over the word. Use the arrow key to move the insertion point next to the text. Press SHIFT key and press arrow key moving the insertion point until the text is highlighted.

• (^) Once the text is selected, simply press the DELETE key on your keyboard.

Shortcut Key CTRL + A

• this will highlight the whole document

Move Text

You can move a text (or a phrase) by selecting it and: Using the pointer, RIGHT-CLICK on the highlighted phrase and select CUT. Put the insertion point at the desired position, RIGHT-CLICK and select PASTE. Using the ribbon, in the HOME tab, click CUT and PASTE button.

Shortcut Key CTRL + X

• this will cut the highlighted text CTRL + V
• this will insert (paste) the text you cut

Add Emphasis

Make a text BOLD. (CTRL + B) Put emphasis by ITALICIZING the text. (CTRL + I) Emphasis by UNDERLINING the phrase. (CTRL + U) Changing the color of the selected text. Using QUICK STYLES for ready-made sets of formatting. You may use a STYLE SET to change the format of the document in just one click. (Home>Styles>Change Styles)

Make a List

You may create a list to emphasize points or

instructions on the document by using:

BULLETS – this is usually used to put

emphasis on points of the document.

NUMBERING – commonly used for step-by-

step instructions.

Creating an Outline

Outline view provides a unique display of your document content It provides a working environment that is particularly suited to outlining It structures and displays the content in clear outline format, with all of its headings and body text indented to represent their level in the overall document structure or hierarchy Outline view creates an environment in which you can quickly manipulate the outline headings and the text within them

Outline View vs. Outline Numbering

Working in outline view is not the same as applying outline list numbering Outline Numbering or multilevel list applies outline numbering to different lines of text (for example, I, IIa, IIb, and so on). Outline View organizes the ideas you have for your document.

Outline Entries (contd.)

Body Text - the very lowest indentation level in the outline level scheme. The body text is distinguishable from headings by the small circle at its left and its regularly styled text.

• This is where you can type your paragraphs.
• It also makes reorganizing easier because it is directly subordinate to the heading it falls under. NOTES:  Change Body Text back to a heading by clicking the promote button.  Show First Line Only – use this if you don’t to view the entirety of your text.

Restructuring Outlines

Restructuring Outlines helps to minimize visual clutter. On default, outlines are expanded but you can restructure it to focus on texts you want to formulate ideas or complete outline sections. How to do this? Double-click the plus sign to the left of the heading to collapse subheadings and body texts. Do the same process to re-expand the information. You may also use the plus/minus button on the Outlining Toolbar.