1. abstract name usually given to a synopsis that
accompanies long technical, professional,
or academic reports
2. appendix supplementary section that contains
materials related to the report but not
included in the text because they are too
long, perhaps not relevant to everyone in
the audience
3. bibliography a list of secondary sources consulted in
the preparation of a report
4. executive
summary
a complete but summarized version of
the report; may contain headings, well-
developed transitions, and even visual
elements
5. How does a
synopsis differ
from an
executive
summary?
synopsis: brief overview of important
points
exec summ: mini version
6. How should you
refer to the RFP
in a solicited
proposal?
refer to it in introduction
7. index an alphabetical list of names and subjects
mentioned in a report, along with page
numbers
8. letter of
authorization
written authorization to prepare a report
9. letter of
transmittal
a specialized form of cover letter that
introduces a report to the audience
10. synopsis a brief overview (one page or less) of a
report's most important points, designed
to give quick preview
11. title fly single sheet of paper with only the title of
the report
12. title page title, name/title/address of person
authorizing report, name/title/address of
person preparing report, date report is
submitted
13. What are three
supplementary
parts often
included in
formal reports?
1. appendixes
2. bibliography
3. index
14. What is the
equivalent of a
lette r of
authorization for
a proposal?
letter of transmittal?
15. What navigational eleme nts can
you use to help readers follow
the structure and flow of
information in a long report?
1. headings
2. transitions
3. previews and reviews
16. What writing choices can you
make to adjust the formality of
your reports?
demonstrate sensitivity
etiquette
emphasize positive
bias-free language
strong relationship
control style and tone
17. Why does w riting an R FP require
such careful thought?
starts a process that
leads to a proposal,
contract, and delivery
of product/performance
of service
18. Why must the introduction of an
unsolicited proposal include a
statemen t of t he
problem/opportunity t hat the
proposal addresses?
need to orient reader
for remainder of the
report
