Bidding Document for a Bridge, Study Guides, Projects, Research of Construction Procedures

Download Bidding Document for a Bridge and more Study Guides, Projects, Research Construction Procedures in PDF only on Docsity! MAKERERE UNIVERSITY P.O Box 7062 Kampala COLLEGE OF ENGINEERING, DESIGN, ART AND TECHNOLOGY SCHOOL OF BUILT ENVIRONMENT DEPARTMENT OF CONSTRUCTION ECONOMICS AND MANAGEMENT Consultancy Services for the Design and Construction of Karuma Bridge TECHNICAL BIDDING DOCUMENT Prepared By: NEW PLANET CONSULTS Course Work Assignment – Construction Management II Page | i New Planet Consults Course : BSc. In Construction Management Course Unit : Construction Management Two Year of Study : Two Lecturer’s Name : MADAM PAMELA ACHIENG OPIO Academic Year : 2018-2019 Date : 14 - November - 2018 GROUP MEMBERS S/N STUDENT NAME REG. NUMBER PART 1 Kabugho Juliana 17/U/4310/PSA Introduction 2 Arihoona Benert 17/U/21110 Presentation of the Consultant 3 Wasswa Vicente Mutabazi 17/U/1230 Proposed Methodology 4 Kawuki Andrew 17/U/376 Project Organisation and Staffing 5 Mulindwa Marvin 17/U/633 Quality Assurance plan 6 Ssentongo Mansoor 17/U/10256/PSA Proposed work plan 7 Ahimbisibwe Isaac 17/U/2209/PSA Project Staff tasks and responsibilities 8 Lalam Teddy 17/U/476 Project staff time schedule 9 Damale Allan 17/U/19769/PSA Bill of Quantities 10 Lunkuse sandrah 15/U/7155/PSA Project staff time schedule Course Work Assignment – Construction Management II Page | iv New Planet Consults LIST OF FIGURES Figure 1: Map of Uganda showing Location of Karuma Bridge. ........................................................ 1-2 Figure 2: The Great Belt Bridge .......................................................................................................... 2-4 Figure 3: Gate Way Bridge .................................................................................................................. 2-5 Figure 4: Sauvie Island Bridge............................................................................................................. 2-6 Figure 5: Sixth of October Bridge........................................................................................................ 2-7 Figure 6: Organisation Structure ........................................................................................................ 4-20 Figure 7: Gantt Chart for a propose work plan for the construction of Karuma Bridge .................... 6-30 LIST OF TABLES Table 1: Location details for Karuma Bridge ...................................................................................... 1-2 Table 2: Company Information ............................................................................................................ 2-3 Table 3: Company’s Revenue for last Five Years .............................................................................. 2-3 Table 4: Staff Required ...................................................................................................................... 4-18 Table 5: Staff Management Processes ............................................................................................... 4-19 Table 6: Resourcesheet ...................................................................................................................... 6-29 Table 7: Work Plan ............................................................................................................................ 6-29 Table 8 : Project staff time Schedule ................................................................................................. 8-46 Introduction (KABUGHO JULIANA) Page | 1-1 New Planet Consults 1.0 INTRODUCTION A bridge is a structure built to span physical obstacles without closing the way underneath such as a body of water, valley, or road, for providing passage over the obstacle, usually something that can be detrimental to cross otherwise. There are many different designs that each serve a particular purpose and apply to different situations. Designs of bridges vary depending on the function of the bridge, the nature of the terrain where the bridge is to be constructed and anchored, the material used to make it, and the funds available to build it. Bridges can be categorized in several different ways. Common categories include the type of structural elements used, by what they carry, whether they are fixed or movable, and by the materials used. Structural bridges are later classified basing on how the forces of tension, compression, bending, torsion and shear are distributed through their structure. They include Beam bridge, truss bridge, cantilever, Arch, Tied Arch, suspension and cable-stayed. 1.1 History The current Karuma Bridge (the old bridge) was constructed in 1963, one year after Uganda attained independence from Britain. The old bridge is a narrow, one carriageway without pedestrian or bicycle lanes and no monitoring equipment. The bridge has been the site of several major accidents. The proposed new bridge has been modelled after the New Jinja Bridge in the Eastern Region of Uganda. A suspended cable bridge, with bicycle/motorcycle lanes has been considered. The feasibility studies and technical designs for the new bridge have been concluded. The Japan International Cooperation Agency indicated interest in the project and confirmed willingness to fund it. 1.2 Construction Construction commencement is contingent on securing government down payment and development partner counter-funding. Construction costs. The estimated cost of the new bridge was in excess of US$100 million. 1.3 Location The bridge will be located at Karuma Falls, across the Victoria Nile, immediately west and downstream of the old Karuma Bridge. This is approximately 260 kilometres (162 mi), by road, north of Kampala, Uganda's capital and largest city. It is located on the Kampala–Gulu Highway, approximately 76 kilometres (47 mi), by road, south of Gulu, the largest city in the Introduction (KABUGHO JULIANA) Page | 1-2 New Planet Consults Northern Region of Uganda. The coordinates of the New Karuma Bridge are 02°14'35.0"N, 32°14'22.0"E (Latitude: 2.243056; Longitude: 32.239444). Table 1: Location details for Karuma Bridge Karuma Bridge Coordinates 2.243056°N, 32.239444°E Carries Kampala–Gulu Highway Crosses Victoria Nile Locale Karuma, Uganda to Karuma Falls, Uganda Official name Karuma Bridge Characteristics Design Cable-stayed bridge Material steel, concrete History Construction start Proposed Figure 1: Map of Uganda showing Location of Karuma Bridge. Presentation of the Consultant (ARIHOONA BENERT) Page | 2-5 New Planet Consults 2.3.2 The University District Gateway Bridge - Spokane, Washington The University District Gateway Bridge forms a direct connection for pedestrians between Washington State University's Spokane campus and the emerging South University neighbourhood, crossing an arterial and BNSF railroad tracks. Knitting together these two urban communities, which have different characters and histories, spurs much-needed economic growth on the south side of the tracks and links the university with housing and retail opportunities. The high visibility of the bridge from surrounding neighbourhoods presents the opportunity to create a community landmark and symbol of urban revitalization. Through stakeholder and community meetings, a cable-stay bridge design was selected, forming a dramatic tower arch and allowing the open-air pedestrian experience. The deck of the suspension bridge is supported by cables, which hang from the 120’ tall arch. Figure 3: Gate Way Bridge General Information  Type: Pedestrian Bridge  Completed: 2014 Technical Details  Height: 135 ft.  Total Bridge Length: 450 feet Design & Construction  Owner: Yakima County Public Works  Design and supervision: NEW PLANET CONSULTS  Contractor: Cascade Bridge Presentation of the Consultant (ARIHOONA BENERT) Page | 2-6 New Planet Consults 2.3.3 Sauvie Island Bridge - Portland, Oregon The Sauvie Island Bridge crosses the Multnomah Channel of the Willamette River near Portland, Oregon. The original Parker Truss Bridge, built in 1950 with a 200-foot main span, was replaced with a tied arch bridge with a 360-foot span in 2008 due to cracks discovered in 2001. NEW PLANET CONSULTS submitted early designs for a new bridge in July 2004, and ground- breaking was held on January 4, 2006. Located at river mile three, the main span is 360 feet long and rests 80 feet above the water. The main span is of a tied arch design constructed of steel, while the approach spans are a box-girder style using pre-stressed concrete. The bridge has two lanes of traffic with shoulders and sidewalks on both sides for a total width of 66 feet. he $43 million new bridge opened June 23, 2008. The old bridge was removed in August 2008. Figure 4: Sauvie Island Bridge General Information  Location: Sauvie Island, Portland, Oregon  Type: Vehicle / Pedestrian Bridge  Completed: 2016 Technical Details: The Bridge is 80 feet high (Above the Water), with the main span of 360 feet, total length of 1,198 feet and 66 feet wide. Design & Construction  Owner: Multnomah County  Design and supervision: NEW PLANET CONSULTS  Contractor: Max J. Kuney Company  Steel Fabricator: Fought & Company Presentation of the Consultant (ARIHOONA BENERT) Page | 2-7 New Planet Consults 2.3.4 Sixth of October Bridge - Cairo - Egypt The longest bridge in Egypt, 18.705 kilometres long and ranges from 14-34 meters wide. It has 23 inlet and outlet ramps with a width of 7-8 meters. The seven stages have been completed from Dokki to Ghamra, the eighth stage reaches the autostrad and no construction phases hindered Nile navigation in both of its branches. The latest technological methods were used in construction, some of them for the first time in Egypt, such as: Caissons were pulled on shiplift to the Nile then floated and pulled to its specified places to erect piers under the bottom of the Nile. . It was constructed by cantilever carriage and launching truss systems. Piers columns range from 9m to 22m high on foundations of precast piles, at depths ranging from 18m to 28m under the ground. NEW PLANET CONSULTS was involved in designs and supervision of work during construction stages. Figure 5: Sixth of October Bridge Proposed Methodology (WASSWA VICENT MUTABAZI) Page | 3-10 New Planet Consults  Assist the client as requested in bid analysis  Provide the client with cost information, as requested, prior to negotiations with any bidders  Liaise and communicate with authorities having jurisdiction  File for notice of project with appropriate Local Government Authorities  Provide advice on any packages that are required to be re-tendered  Liaise and communicate with Authorities 3.4 Construction stage  Maintain a daily log  Submit monthly written reports including budget and scheduling information  Provide ongoing administration support  Maintain complete and updated project files, drawing and specifications  Provide construction supervision to perform defined activities  Conduct ongoing site safety orientation sessions for all persons entering the site  Chair joint health and safety committee meetings  Evaluate trade contractors for compliance with health and safety policies  Monitor and inspect all General Contractor’s work  Assign a health and Safety Supervisor  Provide a monthly Health & Safety performance report  Identify and report project risks  Plan and manage site security  Establish procedures for tracking shop drawing and samples  Review change notices and forward independent estimates to the Client  Maintain detailed log of changes  Review regulations to identify and monitor permits, licenses and approvals  Recommend payment of Contractor invoices  Monitor requests for information from Contractors and responses from Consultant team  Inspect and determine that all shop drawings, site instructions, and samples are complete  Maintain daily site reports  Assist in the resolution of disputes  Manage and maintain record of changes and anticipated changes to the project  Produce monthly progress reports  Participate in partnering sessions Proposed Methodology (WASSWA VICENT MUTABAZI) Page | 3-11 New Planet Consults  Project record keeping  Post Construction stage  Provide advice and recommendations on all aspects of commissioning  Manage record drawings and specifications  Assist in the interim and final inspections  Expedite the completion of deficiencies  Confirm accuracy of warranties and transfer to the Client prior to final certificate  Continue with the implementation and management of the Commissioning Plan  Manage all maintenance manuals, operating instructions and turn over to the Client  Conduct 11 months inspection prior to the expiration of any warranty  Prepare post construction evaluation and cost analysis report  Establish the certification of total performance  Arrange for the issuing of substantial completion certificates and holdback releases  Produce a final report on the project. Specific activities that will be performed during the execution of the above listed services will include the following: 3.5 Design Review NEW PLANET CONSULTS’ integrated structure allows us to excel in our ability to provide design review services. Led by our senior design architects and engineers, our team will first review the existing studies, requirements and concept proposal and then develop with the Client the development components of the project and a Statement of Owner’s Requirements. These documents will serve as the basis of design for the Project, and eventually for the preparation of working drawings to carry out the works. Drawings and specifications will be reviewed as to completeness and conformity to the approved preliminary drawings, prevailing codes, regulations and other statutory requirements. All reviews will take into consideration our strategy to favour local economic benefit, defining packages in such a way as to allow for as much participation as possible by local contractors, suppliers and labour, and to maximize the transfer of state of the art construction technology. Under the direction of NEW PLANET CONSULTS’ professional team, we will assist the Client in the determination of a short-list of appropriate designers, contractors, and speciality consultants. Proposed Methodology (WASSWA VICENT MUTABAZI) Page | 3-12 New Planet Consults 3.6 Scheduling and Time Control Processes The schedule is a critical management tool used for programming the execution of the project and to communicate expectations to the entire project team. NEW PLANET CONSULTS will take a proactive approach to ensure that the project schedule is up to date and that corrective action is taken when needed to ensure the Client’s required delivery dates are respected. NEW PLANET CONSULTS will implement the following activities regarding the schedule and time control process:  Confirm, as soon as possible, time allocated for applications to public utilities, permitting and other authorities having jurisdiction.  Make allocations for each package to be given out separately in order to start the project immediately (demolition and site preparation activities).  Incorporate all future tenant related fit up work in the master schedule.  Incorporate all infrastructure works (public utilities, access road, etc.) related to the project.  Review execution schedule submitted by Contractors for conformity with the master schedule and contract documents.  Notify the Client of any deviations from the authorized master schedule and make recommendations for services and approvals.  Expand the master schedule to include detailed activities of design, construction and post- construction phases, incorporating the Works Contractors approved schedules.  Continuously monitor project progress. Implement acceleration alternatives when project delays appear that do not impact on overall project budget.  Regularly review the progress of the work on site and in fabrication shops relative to the project schedule  Identify actual or potential variances between the work on site and the project schedule and take action to eliminate the risk of delay to the schedule  Obtain and analyse monthly updates from Work Contractors, adjust the master schedule and discuss with any corrective action to be taken when required.  Prepare for the monthly project report a written narrative based on the authorized schedule and the progress of the work to date. The report will include mitigation strategies taken to address any schedule delays that may arise. Proposed Methodology (WASSWA VICENT MUTABAZI) Page | 3-15 New Planet Consults 4. Establish and implement a safety orientation plan for visitors to the site. 5. Establish and maintain a health and safety web site. 6. Ongoing monitoring to ensure compliance with site safety strategy. 7. Review and assessment of safety information submitted by the Works Contractors. 8. Evaluate and submit health and safety reports to Client. 9. Recommendation for improvement of health and safety procedures where required. 10. Provide and maintain a health and safety information board. 11. In order to ensure full compliance, NEW PLANET CONSULTS tours the site daily and makes recommendations where required. We hold weekly official inspections of the site with the Works Contractors and: 12. Identify conditions that require corrective action and follow up. 13. Follow up on previous deficiencies. 14. Keep a record of all problem area and recommendations. 15. Post a copy of the weekly inspection. 16. Provide a copy of the report to the Client. 17. Provide a copy to the Works Contractor. Should a Design-Build alternative be selected, the responsibility for implementation and management of the Health and Safety plan transfers to the Design-Build Contractor. We would review and approve the Design-Build Contractors Health and Safety Plan, and NEW PLANET CONSULTS will monitor health and safety operation on site. NEW PLANET CONSULTS will continue to exercise its authority to cease work if it is determined that there is a contravention or a threat to any workers or the public. 3.10 Application of Appropriate Technology Project Management Tools: NEW PLANET CONSULTS uses Expedition, a commercial project management software tool that facilitates change management, follow-up of action items from project meetings and other deliverables, and document management. Other relevant programs that aid in construction project management will be much used as NEW PLANET CONSULTS bosses of its widely learned professionals in this field. These include MS Project, All Autodesk applications among others. Proposed Methodology (WASSWA VICENT MUTABAZI) Page | 3-16 New Planet Consults 3.11 Commissioning methodology and post-construction services The commissioning process continues through all phases of the project. During the preconstruction phase, NEW PLANET CONSULTS will provide advice and recommendations to the project team on issues that could impact the final operations of the Project. NEW PLANET CONSULTS looks at commissioning as the most critical end user interface. A good commissioning process will facilitate transfer of the building to its operating group efficiently and will reduce the building operating cost, through a comprehensive process of verifications, start-up procedures and functional tests during the construction phase. NEW PLANET CONSULTS’ commissioning practices begin by confirming that all commissioning related activities are properly identified and scheduled. Our commissioning process is based on the following: General: Commissioning includes all of the activities required in order to assure that:  The equipment, systems and networks operate with maximum efficiency under all load conditions.  The equipment, systems and networks conform, for each locale, to the occupation parameters established in the contractual documents.  Personnel receive the training and information required to adequately operate the systems and equipment.  The commissioning process includes all equipment, systems and networks and mechanical, electrical, functional and operational components as well as all movable equipment identified in the programme of needs. NEW PLANET CONSULTS will assure the full cooperation and involvement of professionals, work contractors and suppliers throughout the commissioning process Commissioning Stages: The commissioning process must be realized for each sector to be accorded provisional acceptance and must include the following five stages: Stage 1: Verify installation of equipment, systems and primary networks Stage 2: Startup of equipment, systems, and primary and secondary networks Stage 3: Verification of performances and functioning Stage 4: Training and documentation Stage 5: Post occupancy adjusting, tuning and monitoring performance Proposed Methodology (WASSWA VICENT MUTABAZI) Page | 3-17 New Planet Consults Training and Documentation: NEW PLANET CONSULTS will facilitate the training of operating personnel to assure full knowledge of building and systems and full operational autonomy of systems and equipment and prepare and present documentation and reports on commissioning. Final Report on Commissioning: Upon completion of the provisional acceptance of the project, NEW PLANET CONSULTS will present to the Client a final report on commissioning. The final reports will include the following elements:  Summary of the approach to commissioning  Summary of the systems, subsystems, components and equipment verified and tested and the results obtained, identifying the conditions and means of maintenance to ensure optimal conditions for efficiency and performance  A summary of the areas verified and the results obtained, identifying the conditions and means to be maintained to ensure optimal conditions for efficiency and performance  Notes and comments with regard to available excess capacity  Identification of tests and verifications to be performed after delivery of the building to maintain optimal conditions for efficiency and performance.  Identification of possible improvements to efficiency and performance Operating and Maintenance Manuals: NEW PLANET CONSULTS will ensure that contractors prepare and submit operating and maintenance manuals that shall include:  An index to allow quick and easy retrieval of the information required including a table of contents, a list of systems, a list of equipment in each system, etc.  A document for emergency situations must include all the information required in case of major failure or emergency situation. This document must be easy to understand by technical and nontechnical personnel. As-built Documents NEW PLANET CONSULTS ensures that as-built drawings in both hard and electronic versions are provided by the contractors and coordinated by the Consultants team prior to being verified by NEW PLANET CONSULTS’ Design Review team for submission to the Client. Project Organisation and Staffing (KAWUKI ANDREW) Page | 4-20 New Planet Consults 4.4.2 Staff Acquisition and Organization Project Staff and Organization (Organization structure): This is a recommended organizational chart. It may be modified provided the responsibilities are covered in the positions presented. Figure 6: Organisation Structure Quality Assurance plan (MULINDWA MARVIN) Page | 5-21 New Planet Consults 5.0 QUALITY ASSURANCE PLAN 5.1 Responsibilities of a Quality Control Manager Our Quality Control (QC) Manager will be responsible for overseeing the overall implementation of the Quality Control Plan and we coordinates all project testing, inspections and reporting matters directly with the Project Manager. He is also authorizes to intercede directly and stop unsatisfactory work and control further processing, delivery or installation of non-conforming material. Duties:  Preparation, approval and implementation of the CQC Plan  Verification of materials as per project plans and specifications  Development of means and methods to store and protect materials  Maintain documentation of inspection status of materials  Maintain documentation for material and administrative approvals  Ensure that all materials and construction are in accordance with the requirements for the completeness, accuracy and constructability in accordance with applicable building codes  Carry out and participate in weekly progress and QC meetings  Maintain documentation of inspection of work executed by subcontractors 5.2 Three Phases of Inspection 5.2.1 Preparatory Meetings Preparatory Meetings will be performed prior to the beginning of any major Definable Feature of Work. A meeting will be held for each crew performing such feature or when members of the crew change. These meetings will be conducted by our Quality Control Manager and he will designee after a complete review of all applicable plans, specifications, shop drawings and related submittals. At the Preparatory Meeting, the Superintendent and Foreman (involved in this phase of construction) will coordinate with Quality Assurance, Quality Control and Safety personnel and introduce their plan for accomplishing the work. NEW PLANET CONSULTS will be notified at least 48 hours in advance of the Preparatory Meeting. The following items will discussed at each meeting: Quality Assurance plan (MULINDWA MARVIN) Page | 5-22 New Planet Consults 1. Review of applicable specifications. 2. Review of applicable plans and shop drawings. 3. Review of related submittals and a check that all related submittals, shop drawings and materials have been tested (if applicable), submitted and approved. 4. Review of the detailed sequence of the execution of the work. 5. Discuss required testing and frequency. 6. Review provisions to ensure controlled inspection and testing. 7. Examination of the work area to ensure that all required preliminary work has been completed and is in compliance with the plans and/or specifications. 8. Examination of the related material, review of the Receiving Material Inspection Reports and verification that the items received are in compliance with the contract and are properly stored. 9. Review of the Site Safety Plan to ensure that all safety precautions are met and the required safety equipment has been purchased and is available. 10. Review the document and the workmanship expected for the Definable Feature of Work. 11. Meeting Minutes are recorded and sent to NEW PLANET CONSULTS Document Control within 48 hours of the conclusion of the meeting. 5.2.2 Initial Inspections Initial Inspections will be performed at the beginning of any Definable Feature of Work and must will be repeated at any time new workmen or new crews are assigned to the work or if the required standard of work is not being met. NEW PLANET CONSULTS will be notified at least 48 hours in advance of the Initial Inspection. The same personnel who attended the Preparatory Meeting will also attend the Initial Inspection. These will also include the Superintendent and Foreman, Safety Personnel and the Quality Control Staff. The following will be accomplished during these meetings: 1. Review the minutes of the Preparatory Meeting and verify that the work complies with the design documents (ie, submittals, specifications and/or shop drawings). 2. Resolve all differences. 3. Verify adequacy of inspection and testing. 4. Establish a level of workmanship and verify that it meets the requirements. 5. Provide documentation of the previous inspection of the work area. Quality Assurance plan (MULINDWA MARVIN) Page | 5-25 New Planet Consults 5.4 Reporting and Distribution of Reports 1. After reviewing reports (including Subcontractor reports) the Quality Control Manager will submit documentation to NEW PLANET CONSULTS Document Control. 2. All inspections and testing will be summarized and recorded in a Contractor’s Quality Control Report (CQCR). A copy of the CQCR will be sent to NEW PLANET CONSULTS Document Control and to the Project Manager. “Original” reports will be retained by the Quality Control Manager. Field notes, inspection forms and test reports will be filled and available for review by NEW PLANET CONSULTS . 3. The Contractor’s Quality Control Report includes the following: a. Contractor and Subcontractor areas of responsibility. b. Working, idle and downtime hours for equipment. c. Work accomplished each day, indicating the location, activity and by whom. d. Laboratory test reports, including the test results (passing or failing), location of tests and specification references. e. Deficiencies and corrective actions. f. Material received onsite. g. Safety violations and corrective action implemented. h. Conflicts encountered in the plans and/or specifications. 5.5 Records Storage And Retention 1. Project records will be stored in areas that protect them from damage, deterioration and/or loss at the site Field Office during the construction period. Records are accessible to NEW PLANET CONSULTS personnel. 2. Project records are stored for a period of time as determined by the contractual documents. Records, designated for storage, are not to be destroyed or otherwise disposed of within that period of time. Control and final disposition of Subcontractor and Supplier records, both onsite and offsite, are to be in accordance with the contractural documents. 5.6 Submittals All submittals shall be reviewed, certified and managed by the Quality Control Manager. Copies of the manfacturer’s data (material, equipment, etc.), including catalogue cut-sheets showing dimensions, performance characteristics, capacities, wiring diagrams, schedules, operation and maintenance manuals and any other relevant information are reviewed by the Quality Assurance plan (MULINDWA MARVIN) Page | 5-26 New Planet Consults Quality Control Manager. our Quality Control Manager is an authorized submittal reviewer and testing lab report reviewer. One copy of the submittal will remain with the Contractor and one copy is retained by NEW PLANET CONSULTS’s Document Control. 5.6.1 Filing of Submittals Submittals (material, design, data, samples, shop drawings, etc) will be filed according to the specification section and paragraph number in a secure place for reference and coordination. Color and mock-up samples will be maintained in a secure place at the job site for comparisoin with the finished product. A tag or sticker identifying the submittal number and the date of approval will be attached to the sample. When a color or mock-up sample is not approved, it will be labeled as “Rejected” and removed from the job site (if requested). The record is maintained along with a photograph of the disapproved item with a copy submitted to NEW PLANET CONSULTS Document Control. 5.6.2 Submittal Register The Submittal Register will be maintained by the Project Manager. Revised copies of the Submittal Register are provided to NEW PLANET CONSULTS Document Control on a monthly basis. 5.7 Quality Control Manager Review And Approval Prior to submittal, all items will be checked and approved by the Quality Control Manager. If found to be in strict conformance with the contract requirements, each item is stamped, signed and dated by the Quality Control Manager. Copies of review comments indicating action(s) taken are included within each submittal. 5.7.1 Quality Control Manager Guidelines For Preparing And Reviewing Submittals: 1. Be familiar with the submittal procedures. 2. Review all of the information attached to the submittal. 3. Ensure that all of the pages associated with the enclosures are attached to the submittal. 4. Thoroughly review the applicable design documents. 5. Ensure the attachments are legible. 6. Direct all questions to the Project Manager. 7. Submit a detailed written report pertaining to the review of the submittal in a timely manner to the Project Manager. 8. Ensure that the sample received and/or material received complies with the submittal. Quality Assurance plan (MULINDWA MARVIN) Page | 5-27 New Planet Consults 9. Notify the Project Manager if material is installed without a submittal; then request a submittal. 10. Maintain and file submittals so they are readily retrievable. Our Quality Control Manager will certify that this submittal is accurate, is in strict conformance with all contract requirements, has been thoroughly coordinated and cross- checked against all other applicable disciplines to prevent the omission of vital information, that all conflicts have been resolved, that repetition has been avoided, and that it is it complete and in sufficient detail to allow ready determination of compliance with contract requirements by the Contracting Officer. Tracking Deficiencies 5.8 Non-Conforming Items 1. Non-conforming items are those conditions that deviate from the requirements detailed in the specifications, plans and /or shop drawings. The Quality Control Manager will be responsible for the control and documentation of non-conforming items. 2. The Quality Control Manager will also prevents non-conforming items from being installed. 3. Minor non-conforming items, which will be corrected in the same day, will be documented in the Contractor’s “Weekly Report.” 4. All other non-conformances will be documented on a Non-Conformance Report prepared by the Quality Control Manager, sequentially numbered and dated and will include the following information, as appropriate: a. Description of the non-conformance including relevant details of the occurrence. b. Identification of material, component or system by part number, plan, shop drawing and/or specification number and intended installation location. c. Source of material or item (name of supplier, owner or subcontractor). d. Current status or item in shop, warehouse, lay-down yard or structure. e. Individual and organization which detected the non-conformance. f. Recommendation for corrective action including sketches, test data and/or repair procedures necessary to substantiate the recommendation. Proposed work plan (SENTONGO MANSOOR) Page | 6-30 New Planet Consults 6.3 A Gantt chart showing proposed work plan Figure 7: Gantt Chart for a propose work plan for the construction of Karuma Bridge Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-31 New Planet Consults 7.0 PROJECT STAFF TASKS AND RESPONSIBILITIES A number of activities are to be carried out from the start to the end of the Karuma Bridge project. These activities include: • Design and mobilization • Construction of the Foundation • Pylon • Installing the Deck initial segments • Installing the Deck central segments • Installing the Deck end segments • Applying the Finishes • Testing commission and demonstration For all these activities to be achieved on time, each staff member on this project must have accomplished their tasks and responsibilities an effective and efficient manner. As a consultancy firm, we have chosen a team of 12 staff members to work on this project. The staff members all fall in 12 professions as seen in the table bellow Profession Number of Staff required Names of the staff members Construction project manager 2  Arihonna Benert  Wasswa Vincent Project quality control manager 1  Mulindwa Marvin Civil engineer 2  Kawuki Andrew  Ssentongo Mansoor Quantity surveyor 1  Damale Allan Geotechnical engineers 2  Kabhugo Juliana Hydrologist 1  Ariho Joseph Structural engineer 1  Nkubito Humphrey Electrical engineer 1  Ashaba Nasser Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-32 New Planet Consults Site engineer 3  Walugembe Daniell Security officer 1  Kalanzi Najib Clerk of works 1  Lalam Teddy Foremen 4  Matovu Jordan  Akello Cynthia  Kayima Josephat  Ahimbisibwe Happy Each member on this team is expected to perform according to the roles and responsibilities of a profession. These roles and responsibilities are detailed bellow. 7.1 Construction Project Manager 7.1.1 Planning The construction project manager not only needs to plan his work but also lay out the tasks for his team. A thorough project manager needs to forecast and determine the work that needs to be done for the proposed project. A project manager’s responsibilities include: • Preparing work for the whole team • Estimating costs • Developing deliverable schedules as a roadmap for the construction team • Following the project in case there is a need to handle or supervise some tasks • Reviewing the project in depth to determine if everything is done according to plan Recently, lots of helpful and handy (smart) tools have been developed to help the project Construction Project Manager 7.1.2 Hire, Fire and Supervise The project manager is considered the boss on the construction site. The project manager is responsible for getting the right people to handle all the tasks for a single project. Hiring and firing people are probably the hardest things to do. Supervising comes as the cherry on top – this part sometimes gets a little difficult and complex because of the need to pay attention to the details that Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-35 New Planet Consults Keeping all these parties covered with draft contracts is important for completing the whole puzzle called construction project. 7.1.9 Manage Risks This is more like a skill every successful project manager needs to have. It was really hard for managers to manage risk. Now there are software helpers that could help him do that more efficiently. Knowing the possible risks and informing the builder and client about that, can reach a mutual agreement of how this risk could be handled or shared. 7.1.10 Other Responsibilities Last but not the least, here are a few other responsibilities that will make a successful construction project manager: • Plan and arrange visits to new potential clients • Ensure every client receives enough support and establish unbreakable relationship • Develop contacts with senior staff, directors and other influential people around you • Coordinate support and do the training 7.2 Structural Engineers: Roles and Responsibilities The role of the structural engineer is a key component in the construction process of a bridge. Part of the wider discipline of civil engineering, structural engineering is concerned with the design and physical integrity of bridges and other structures. What structural engineers will do? Outside of an ability to apply principles of mechanics, mathematics and physics to construct safe, sustainable buildings, the roles and responsibilities of structural engineers include: Design: Structural engineers will deal primarily in the design of structures - calculating the loads and stresses the bridge will have to safely withstand. Structural engineers will have to factor in the different qualities and strengths delivered by a range of building materials, and understand how to incorporate support beams, columns and foundations. Investigation: Before work can begin, structural engineers will be involved in the investigation and survey of the sites to determine the suitability of the earth for the requirements of the upcoming project. Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-36 New Planet Consults Communication: Structural engineers will be required to co-ordinate and consult with other members of their projects, including engineers and environmental scientist. They may also be required to assist government bodies in their own inspections relating to the project. Management: They will be responsible for the organisation and delivery of materials and equipment for the needs of the construction project. The supervision and management of on-site labour may also be a necessity. 7.3 Bridge Foremen General Description The Bridge Foreman will oversee the day to day operations on a project site and perform supervisory duties, including directing a crew of personnel and assigned equipment in a designated area of the project. The Bridge Foreman will be responsible for the safety and supervision of all field personnel on an assigned project site. Key Duties • Strong knowledge of bridge work • Working knowledge of Track Safety Rules • Safe climbing techniques, fall protection fall restraint and fall rescue • Working knowledge of scheduling software • Strong written and verbal communications • Inspect bridges • Analyze conditions of bridge structure • Record the information in inspection books • Prioritize repairs based on conditions • Secure materials needed for repairs • Line up jobs for bridge forces • Assist Bridge Maintenance with various projects • Perform incidental work items and duties included within other crafts Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-37 New Planet Consults Additional Key Duties may include and not limited to the following: • Drive piling • Build job-specific wood forms and assemble commercially-available form systems • Set and tie steel, as required • Erect and wreck all forms • Pour, grade and finish concrete • Load and unload materials • Shovel dirt, gravel and asphalt • Perform general housekeeping and clean-up of the job site • Check and maintain grade stakes and other survey markings • Maintain equipment and tools • Enter confined spaces, as required • Operate a man-lift • Rigging • Provide flagging and direction to Crane Operators 7.4 Electrical Engineer General Duties and Responsibilities that will be expected of an Electrical Engineer of Karuma bridge. • He has to see the basic design engineering of the project • Detail engineering with safety factor in the design • Basic & detail engineering for provision of earthling pits of electrical installation. • Design for illumination of different area and lux calculation. • Cable size calculation cable scheduling &its route selection ,over head or underground Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-40 New Planet Consults • Checking the Workmanship and material Quality as per approved make and standard work for the Right quality and standard work • Daily & Weekly work Progress Report Preparation and Keep the Record • Preparing the Monthly work Progress Report for Claim with MeasurementsMonthly LEW Tools inspection check list Preparation and checkin • Preparation of Project Report for correct and Timely information for the Progress of work • Responsible to do surveys including site measurements • Responsible for Highlighting foreseen Problem & Delays in advance Escalating to the Project Manager. • Client communication and correspondence. • Quality Assurance • Coordination with workers • Manpower Controlling and solve the Problem • Updating of material stock • Weekly Material Requirement to be send by email to office • Final Documentation & Billing Works • Ensure power supply available. Save energy by disconnecting unwanted loads. • Ensure all electrical machines should be earthed, because in construction mostly related with steel structures, if any • leakage from machine then persons will get shock. • If work is going on outside protect machine by coveringthat from rain fall. • Make awareness to all people how to switch off power in case of any elect Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-41 New Planet Consults 7.5 Geotechnical Engineer • Ensuring the quality of all materials to be incorporated in the works as well as the completed works conforms to the contract specifications. • Assisting the Site Engineer with the planning and coordination of activities for the effective management, control and reporting of the construction supervision of the projects. • Supervision of embankment bridge construction, excavation and grouting works • Monitoring contractor’s progress and reporting to client; • Responsible of the supervision of the geotechnical laboratory; • Supervising routine testing of soil and construction material • Supervising installation and inspection of all geotechnical instrumentation • Contributes to the safety and build-ability reviews of the proposed designs. • Evaluation and proposal of construction management and control techniques, procedures, and criteria to suit job tasks, and devises and implements solutions to problems encountered. 7.6 Quantity Surveyor Pre-Contract: • Preliminary feasibility study • Preliminary cost plan • Budget establishment • Cost control • Tendering procedure selection • Evaluate tender documents • Analyze and compile quotations • Bill of Quantity (BOQ) scope analysis • Schedule of Quantities • Arbitration and Mediation Project Staff tasks and responsibilities (AHIMBISIBWE ISAAC) Page | 7-42 New Planet Consults • Material procurement • Labor rate • Tax and accounts control Post Contract: • Contract Documents incorporation • Interim payment valuations • Project control integration • Evaluation of change orders • Subcontract payment allocation • Value of work done (VOWD) assessment • Earned value management (EVM) analysis Project staff time schedule (LALAM TEDDY & LUNKUSE SANDRAH) Page | 8-45 New Planet Consults  Arrangement for stay cable installation  Installation of HDPE pipes for stay cable  Guide for passing stay cable strands  Arrangement of threading strands for stay cable 6 Kalanzi Najib DECK INITIAL SEGMENTS Thu 9/3/20 Wed 10/28/20  Formwork for deck slab  Formwork for cantilever deck slab  Formwork arrangement for deck slab  Deck slab arrangement works  Concreting of deck slab 7 Lalam Teddy DECK CENTRAL SEGMENTS Tue 10/27/20 Mon 1/18/21  Formwork for deck slab  Formwork for cantilever deck slab  Formwork arrangement for deck slab  Deck slab arrangement works  Concreting of deck slab 8 Mulindwa Marvin DECK END SEGMENTS  Formwork for deck slab  Formwork for cantilever deck slab  Formwork arrangement for deck slab  Deck slab arrangement works  Concreting of deck slab Thu 9/3/20 Wed 10/28/20 9 Nkubito Humphrey ABUTMENT CONSTRUCTION Tue 4/13/21 Mon 7/5/21  Foundation for abutment  Reinforcement work for abutment wall  Formwork for abutment wall Project staff time schedule (LALAM TEDDY & LUNKUSE SANDRAH) Page | 8-46 New Planet Consults  Formwork for counterfort in abutment  Construction of abutment  Shuttering work for abutment and wing wall 10 Ssentongo Mansoor FINISHES Thu 7/8/21 Wed 8/11/21  Asphalt works  Bridge Furniture 11 Arihoona BENERT TESTING, COMMISSIONING AND DEMOBILIZATION Sun 11/1/20 Sun 11/1/20  Design specification testing  Mechanical systems commissioning  Dissembling ,removal and site cleanup of offices Table 8 : Project staff time Schedule Bill of Quantities (DAMALE ALLAN) Page | 9-47 New Planet Consults 9.0 BILL OF QUANTITIES ITEM DESCRIPTION UNIT QUANTITY UNIT RATE(UGX) Total(UGX) 1.1 Investigations deemed necessary to ascertain the nature of the existing ground conditions to be carried out by the contractor Lumpsum 1 300,000,000 300,000,000 1.2 Site clearance and levelling (grading) after having ascertained ground conditions.The price also includes transporting supplus materials to temporary heaps Lumpsum 1 156,000,000 156,000,000 1.3 Excavation in any kind of soil/concrete from natural levels to upper levels for foundations according to drawings and engineers instructions works also include dewatering the surface ground water Note: payment to the constructor according to engineers measurements. m³ 300 40,000,000 12,000,000,000 1.4 Backfilling from excavated level to bottom level of the ground slab using granular fill to 98% dry density. Note: Payment to contractor according to engineers details m³ 170 3,000,000 510,000,000 12,966,000,000 BILLS OF QUANTITIES FOR BRIDGE CONSTRUCTION (KARUMA BRIDGE) Section 1: Execavation and Backfilling Works TOTAL SECTION ONE Bill of Quantities (DAMALE ALLAN) Page | 9-50 New Planet Consults ITEM DESCRIPTION UNIT QUANTITY UNIT RATE(UGX) Total(UGX) 4.1 Partial closing of the riverbed at the place where the works are to be executed on construction of the temporary bridge by installing the barrier at a suitable spot of an upstream and a downstream section, in order to execute the works in dry environment. Closing to be executed in line with the Contractor's technology by manufacturing the barrier - cofferdam of affordable and locally available river material. Following completion of construction works, the cofferdams to be removed and the riverbed at section not encompassed by the Riverbed regulation design to be brought back into its original condition. All in line with the design for temporaty river crossing Tonnes 5000 25,000,000 125,000,000,000 4.2 Calculation per lump sum, including the entire labour, materials and transport. Lumpsum 1 860,000,000 860,000,000 4.3 Levelling the riverbed bottom in the place of the temporary bridge up to the designed elevation, of longitudinal downstream slope of 1%, with eventual backfilling and compressing the river gravel until the necessary compactness of Мs=20MN/m3 is reached. m 2 750 1,500,000 1,125,000,000 4.4 Calculation per lump sum, including the entire labour, materials and transport. Lumpsum 1 30,000,000 30,000,000 127,015,000,000 SECTION 4 TEMPORARY BRIDGE TOTAL SECTION 4 Bill of Quantities (DAMALE ALLAN) Page | 9-51 New Planet Consults ITEMS DESCRIPTION UNIT QUANTITY UNIT RATE(UGX) Total(UGX) Supply and install hand rail of bridge m 2000 500,000 1,000,000,000 Supply and fix signboard Lumpsum 1 165,000,000 165,000,000 Supply and fix cast iron, rain water drainage pit 90x40 cm m 900 400,000 360,000,000 1,525,000,000 Section No AMOUNT (UGX) 1 12,966,000,000 2 35,446,000,000 3 143,400,000,000 4 127,015,000,000 5 1,525,000,000 320,352,000,000 Miscelleneous work SUMMARY Section perception TOTAL PROJECT COST TOTAL Excavation, backfills and site works Concrete works Road works Temporary bridge Miscelleneous works