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C. April 2016 – March 2017
1. Update Report Meeting with DepEd DRRMS (April 1, 2016)
Touch-basing with the DepEd National is very important for information update of the DRRE Project accomplishments and its upcoming activities. DepEd-DRRMS, through the leadership of Director Ronilda Co, was given a presentation of the DRRE activities conducted thus far. She commended the achievements of the Project and requested for the document that would summarize the implementation process conducted so that other DepEd regions may also adopt. Likewise this coordination meeting helps in generating strong support from DepEd National.
2. Meeting with the Regional Director of DepEd RO7 for Project Updates and 2nd^ Japan Study Visit (April 5, 2016)
In order to update the Regional Director of DepEd RO7 of the Project activities conducted and the pipeline initiatives to be implemented, a special meeting with Dir. Juliet Jeruta was conducted by SEEDS Asia. Furthermore, the nomination of the participants for the 2nd^ Study Visit to Japan was also consulted. The 2 nd^ Study Visit was aimed at inviting participants for the sustainability of the DRRE in the long run. With this in mind, the chiefs of the CIDs of the seven (7) Promotion School Divisions and Dir. Ronilda Co of DepEd (National) DRRMS were finalized as participants.
3. Introductory Meeting with the Nominated DRRE Promotion Schools and Confirmation by the Schools: (a)
Mandaue City Comprehensive National High School (April 4, 2016); (b) Buaya Elementary School (April 4, 2016) ;
(c) Carcar City Central Elementary School (April 6, 2016) ; (d) Cebu City Central Elementary School (April 7, 2016) ;
(e) Talavera Elementary School (April 11, 2016) ; (f) Balirong Elementary School (April 26, 2016); and Tanke
Elementary School (April 27, 2016)
Schools and its teachers were nominated by the concerned Divisions, others in consultation with the LGUs, to be the DRRE Promotion School. To finalize their participation, several meetings with each nominated school was conducted on April 20, 25-28, 2016 wherein the Project details were presented including the expected roles and responsibilities of the participants. The schools were given option to decide their willingness to be part of the Project. During the meeting, the LDRRM Officer of the LGU was also invited to present its DRRM Programs and its commitment of support for the DRRE initiative.
Figure 76. Meeting with Dir. Co, DepEd-DRRMS
Figure 77. Introductory and Confirmation Meeting with Nominated DRRE Promotion Schools and concerned LGU DRRM Officers
4. Pre-Training Orientation of the DRRE Promotion Schools: (a) Mandaue City Comprehensive National High
School (April 20, 2016); (b) Buaya Elementary School (April 20, 2016) ; (c) Cebu City Central Elementary School
(April 25, 2016) ; (d)Carcar City Central Elementary School (April 26, 2016) ; (e) Talavera Elementary School (April
28, 2016) ; (f) Balirong Elementary School (April 26, 2016); and Tanke Elementary School (April 27, 2016)
After the confirmation of the nominated DRRE Promotion Schools, a pre-training orientation was provided in various dates of April in order to level-off the expectations of the training participants, their expected outputs and also to administer the pre-Training Knowledge Tests. Several schools such as Balirong Elementary School and Tanke Elementary School had a single meeting for confirmation and pre- orientation meeting due to availability of schedule.
5. Core Team 2-Day Planning Workshop for DRRE Sustainability & Preliminary Meeting for the Training of the
Promotion Schools (April 14-15, 2016)
In order to ensure that DRRE shall be sustained in the long run beyond SEEDS Asia’s Project engagement, a 2-day Work Planning was held on April 14-15, 2016 with the Core Team. The group crafted the DRRE Vision of DepEd RO7 as well as the action plans for the attainment of the desired outcomes. Likewise the upcoming training of the Promotion School teachers was also planned out. The Vision crafted was,
“A premier DepEd Region in the Philippines that implements practical and sustainable DRR Education with teachers that are empowered to serve and learners which are disaster prepared towards safe and resilient schools and communities through excellent leadership.”
6. Walkthrough and Briefing of Trainers for the Training-Workshop on Disaster Risk Reduction Education for
Promotion Schools (May 4 and 15, 2016)
Aside from the DRRE Core Team, selected Model School Teachers were added to the pool of trainers for the Promotion Schools’ 5-day capacity building training. With seven (7) additional schools to be trained with twelve (12) participants from each including the CID Chiefs and DRRM Coordinators of their respective Divisions, a series of preparatory meeting were conducted on May 4 and 15, 2016. The Session Guides were further refined and the results of the evaluation of the previous training were presented so that the training program delivery will be enhanced.
Figure 78. Pre-Training Knowledge Test of Tanke Elementary School under Talisay City Division
Figure 79. Core Team Visioning and Work Planning for DRRE sustainability
Figure 80. Core Team with selected Model School Teachers being briefed for the Promotion Schools' training
8. 2 nd^ Japan Study Visit for DRRE Sustainability ( June 20-29, 2016)
Furthering the transfer of knowledge on DRRE to Philippines’ Education sector and enriching the appreciation on the importance of DRRE, key officials were invited by SEEDS Asia to participate in the Study Visit to Japan with representatives from DepEd Central and DepEd RO7 with its concerned DepEd Divisions, one (1) LGU DRRM Officer and JICA Philippines. Additionally, this Study Visit aims to foster the sustainability of DRRE beyond SEEDS Asia’s engagement period (beyond March 2017), share the knowledge gained and apply lessons learned towards establishing a culture of safety in schools and the community.
Areas visited include Kobe City to learn about the DRR initiatives implemented during the 1995 Great Hanshin-Awaji Earthquake (Kobe Earthquake), Tamba City having experienced sediment flooding in August 2014, Sendai for experiencing the devastating Great East Japan Earthquake and Tsunami (GEJET) in 2011 and Tokyo to know more about the DRRE of the Ministry of Education, Culture, Sports, Science and Technology (MEXT) of Japan. School visits and observation of DRRE classes were also witnessed by the participants including a brief Town Watching activity in Shin- Nagata, one of the areas in Kobe City heavily affected by the earthquake in 1995, and observation of Hyogo BoE’s training of its teachers for DRR.
Among the notable learnings of the participants from the Study Visit were the importance of commemorating past disasters so that new generation may be able to learn from it and not repeat the same mistake by reducing risks and preparing for it. Furthermore, community cooperation and how each stakeholder have their respective roles and responsibilities in the society that is collaborated for a concerted effort of adapting to disasters was also remarked.
9. Coordination Meeting with DepEd RO7 ( July 13, 2016)
Constant updating and reporting of the Project implementation status including the challenges encountered were regularly coordinated with the key officials of DepEd RO7 for immediate action and resolution. The group agreed to have schedules of progress reporting by the Project beneficiaries themselves to have them constantly document their accomplishments through the use of the two (2) DRRE Monitoring Forms, one is classroom-based to be filled-out by the trained teachers and the other is the school-based to be done by the school heads.
Figure 83. 2 nd^ Japan Study Visit activities and meetings
10. DRR Education Day/Week by all the School Beneficiaries for the Disaster Consciousness Month Celebration:
(a) Cebu City Central Elementary School ( July 15, 2016); (b) Balirong Elementary School (July 15, 2016); (c)
Mandaue City Comprehensive National High School (July 18, 2016); (d) City of Bogo Science and Arts Academy
(July 20, 2016); (e) Bogo Central School I (July 20, 2016); (f) Carcar City Central Elementary School (July 21, 2016);
(g) Guinsay Elementary School (July 22, 2016); (h) Daanbantayan Central Elementary School (July 26, 2016); (i)
Tapilon National High (July 26, 2016); (j) Tanke Elementary School (July 27, 2016); (k) Buaya Elementary School
(July 29, 2016); and (l) Talavera Elementary School (July 29, 2016)
As part of DRR advocacy, the Philippine Government declared the month of July as Disaster Consciousness Month way back in 1999. In view of this and in order to promote awareness among schools, SEEDS Asia asked all the thirteen (13) school beneficiaries in coordination with DepEd RO7 to hold a DRR Education Day/Week by using several of the introduced twenty-one (21) DRRE Activities. The schools were very receptive because prior to the DRRE Project of SEEDS Asia, they only hold Evacuation Drills, and now their commemoration of the event is more festive and fun. Abovementioned are the schedules of the culminating event of each of the schools for their week-long celebration.
11. Special Meeting with all the Project Beneficiaries: JEL Contract Updating ( July 28, 2016)
As with any project implementation, there are challenges that need to be addressed and actions to be taken in order to resolve them right away. In this regard, SEEDS Asia organized the first ever gathering of all its Project beneficiaries in a single meeting on July 28, 2016 to discuss monitoring report submission compliance, the challenges they were encountering in implementing DRRE and how to address them.
Based on the submitted reports to SEEDS Asia, the DRRE Project status as well as the summary of compliance was presented to Regional Director Dr. Juliet Jeruta, the SDS’, CIDs and DRRM Coordinators of the ten (10) Divisions as well as the school heads and trained Teachers of the 13 Schools for information update and for them to have the bird’s eye view on how their respective Divisions are faring.
The participants were also briefed on how to accomplish the DRRE Monitoring Forms, the protocols, frequency in submitting the reports and the important information that needs to be entered into the Forms. SEEDS Asia also underscored the significance of regularly submitting complete and updated reports by the Divisions and Schools and the publication of the DRRE Handbook as one of the major outputs of the Project. The planned activities were also presented for them to be informed of the next steps and what are expected from them in the succeeding months.
In order to ensure the commitment of all the Project beneficiaries, the JEL Contract was signed by each of the Divisions together with RD Jeruta. The JEL Contract contains the actions and target timelines in iPlan with DRRE integration submission, review and pilot testing of the Divisions and quality assurance of DepEd RO7-Curriculum and Learning Management Division (CLMD) as well as other initiatives for the sustainability of DRRE.
Figure 84. Several activities during the DRR Education Week Celebration of Schools
Figure 85. Signing of JEL Contract with the Regional Director
efforts for the resiliency of Schools/ Divisions/ Region; and; (d) practice teamwork in promoting DRR for sustainable development. Attendees were representatives from DepEd National-DRRMS, Regional Office Division Chiefs, thirteen (13) Schools Divisions with their SDS, Assistant SDS, and DRRM Focal Persons. Likewise the Regional DRRE Core Team, School Heads and a teacher of DRRE Model and Promotion Schools and SEEDS Asia Cebu Project Team were also invited together with the former Undersecretary of DepEd National Mr. Reynaldo Laguda, Jr. After the workshop, each of the thirteen (13) Divisions reported their DRRM and DRRE initiatives In order to consolidate the plans, three (3) working groups were created as follows and they shall conduct meetings separately to plan out their assignments:
15. 4 th^ Visit of the Technical Japanese Experts from Hyogo BoE
(August 22-27, 2016)
On August 23, the first agenda of the visit of experts, namely Mr. Naohide Fujimoto of Hyogo BoE and Mr. Masaki Tabuchi - an EARTH Teacher, is the meeting with the Project beneficiaries. Mr. Fujimoto presented the importance of conducting DRRE, school-community linkage and overcoming challenges in implementing DRRE. Whereas Mr. Tabuchi presented sample cases in applying DRRE according to his experience and key strategies to teach DRR. The Project beneficiaries also presented their DRRE progress report.
The following days of their stay in Cebu was dedicated to conducting DRRE class observations at six (6) schools, namely Carcar City Central Elementary School. Talavera Elementary School, Bogo Central School I, City of Bogo Science and Arts Academy, Mandaue City Comprehensive National High School and Buaya Elementary School. Thereafter each class observations, technical exchanges on how to further improve the classes were discussed. In this visit, not only did the Model and Promotion School teachers learned, but also the Japanese experts. In fact they were very impressed with the way the classes were conducted because the format is learner-focused with the students performing many of the class activities. Remarkable also is the liveliness of classes and students which helps in increasing their motivation to learn. Mr. Tabuchi said the he will also try to adopt some of the DRR Education activities that he observed when he returns to Japan.
Group 1: Advocacy, Promotion & Mobilization Plan for DRRE
Group 2: Capacity Building for Curriculum & Teacher’s Competency Development
Group 3: Monitoring, Tracking & Evaluation Lead: Education Support Services Division (ESSD)
Lead: Curriculum and Learning Management Division (CLMD) + Human Resources Development Division (HRDD)
Lead: Field Technical Assistance Division (FTAD) + Administrative & Finance Divisions + Policy, Planning & Research Division (PPRD) Members: Talisay City Tagbilaran City Cebu City Toledo City
Members: Cebu Province Bogo City Danao City Mandaue City Lapu-lapu City
Members: Siquijor Province Bohol Province Naga City Carcar City
Figure 90. DRRE Class observations with Hyogo BoE
Figure 89. Group photo with the students of Buaya Elementary School
16. Coordination Meetings with DepEd RO
on Project Implementation Status (October
5 and 11, 2016)
SEEDS Asia constantly updates the key authorities at DepEd RO7, one meeting was conducted with the CLMD and Administrative Division on October 5 and the other with the Regional Director on October 11. The status of the reporting of the ten (10) Divisions and its schools were reported for their information update.
17. DRRE Sustainability: Roll-Out Capacity Building Training of the DepEd Division Project Beneficiaries to Other
Schools, (a) Danao City Division (August 24-26, 2016); (b) Cebu Province Division (October 13-17, 2016); (c) Lapu-
Lapu City Division (October 17-19, 2016); (d) Bogo City Division (October 26-28, 2016); and (e) Cebu City Division
(1st^ batch: February 7-9, 2017 and 2nd^ batch February 20-22, 2017)
Aside from DepEd RO7, the ten (10) DepEd Divisions are also doing their share in sustaining DRRE by planning out on how to cascade it not just in the pilot schools but also to the rest of the public and private schools under their respective jurisdictions. All of the Divisions already prepared schedules for the capacity building training and strategies in order to efficiently cascade DRRE.
Each Division now call the trained teachers by SEEDS Asia as the Division DRRE Core Team in charge of capacitating the schools. Thereafter their training sessions, the trained teachers are expected to prepare iPlans with DRR Education integration and also apply to their respective classes and school activities. On the other hand, other Divisions are focused on review and pilot testing of iPlans with integrated DRR in order to ensure that the drafted lessons plans are quality assured. During the roll-out training, SEEDS Asia served as observers to their training as each of Divisions were already taking the lead. Other Division shall conduct their roll-out training in the summer break of 2017.
Figure 91. Coordination Meeting with DepEd RO7 Officials
Figure 92. Selected photos of roll-out training of the 5 Divisions
20. Regional Schools Press Conference (RSPC) Event: Opening Program with DRR Integration of the
Presentations (December 3, 2016)
Other Divisions have their own ways in integrating DRR into their activities. Carcar City Division, for instance, integrated DRR into the opening presentations of the Regional Schools Press Conference event which they hosted for Region 7. This event was in partnership with the City Government of Carcar.
21. Harvest of Excellence Awarding of DepEd RO7 2016
(December 5, 2016)
Yearly, DepEd RO7 gives recognition to its partners for furthering education in the region. With the continuous support provided by SEEDS Asia for the DRRE Project, a recognition award was received for the 2nd^ time. This award provides inspiration to the Project Team to strive even more for the successful DRRE implementation to its beneficiaries.
22. Coordination Meeting with the Newly Elected Mayor of Daanbantayan Municipality (December 14, 2016)
Sustaining DRRE would require the support of the LGU. With the initiative of Daanbantayan District and its trained teachers, a meeting with the newly elected Mayor, Hon. Vicente Loot, was conducted on December 14, 2016. The details of the DRRE Project were presented including the support needed in order to cascade the initiative to other schools in Daanbantayan District. One of the trained teachers from Daanbantayan Central Elementary School prepared a proposal and the budgetary requirements for the training implementation. Mayor Loot expressed his support to the DRRE Project and emphasized the importance of having qualified trainers. SEEDS Asia assured the mayor that SEEDS Asia have already conducted training of trainers (ToT) so the implementation of the roll-out training for DRRE will be delivered effectively.
Figure 95. (L) Opening Program Presentation; (R) Photo with the City Mayor of Carcar with DepEd RO7 Regional Director and Division representatives
Figure 96. Awarding to SEEDS Asia by DepEd RO7 Officials
Figure 97. Meeting with the newly elected mayor of Daanbantayan Municipality
23. Post-Knowledge Tests for Promotion Schools (January 30, 2017)
With the SY 2016-2017 about to be finished and the Project engagement of SEEDS Asia also about to be concluded by March, the Knowledge Test papers were distributed to the concerned schools for the trained teachers to administer to their students. The post-Knowledge Test papers were delivered to each of the DRRE Promotion Schools on January 30,
24. 2 nd^ National DRRRE Forum (February 13, 2017)
The 2nd^ National DRRRE Forum aims to present and serve as a venue to discuss the: (a) outputs and key learnings of the partnership Project at the national level for the key authorities and stakeholders; (b) significance of DRRE capacity building of Educators in order to integrate DRR concerns into the Basic Education Curriculum; and the (c) sustainability of DRR Education through its institutionalization and partnership with the community.
In this national Forum, the Project outputs were presented and the two (2) Volume DRRE Guidebook for capacity building and integration of DRR into the curriculum was launched and distributed to the participants which was held in Marco Polo Hotel-Ortigas, Pasig City on February 13, 2017. The 2nd partnership initiative, “Project for School Disaster Risk Reduction and Management” (SDRRM), was introduced by Ms. Mitsuko Otsuyama, Head of Overseas Operations of SEEDS Asia, and signed by the partners such as SEEDS Asia, JICA Philippines, DepEd National and DepEd RO7 during this Forum.
Messages for the Forum were delivered by the Chairman of the Board of SEEDS Asia, Dr. Rajib Shaw, Assistant Secretary for Procurement Service and Project Management Service, Hon. Revsee A. Escobedo (on behalf of DepEd National Secretary, Hon. Leonor M. Briones), Undersecretary for Administrative Service, Hon. Alain Del B. Pascua, JICA Philippines, Mr. Takahiro Morita, and DepEd RO7 Regional Director, Dr. Juliet Jeruta.
Invited attendees were all the eighteen (18) DepEd Regions, selected Divisions, concerned national government agencies (NGAs) and other NGOs which are members of the national ERWG. Resource speakers were SEEDS Asia Chairman, Dr. Rajib Shaw, Hyogo BoE, Mr. Shigeru Yonetani, DepEd-DRRMS and Dir. Ronilda Co. Panel discussion on the impact of the DRRE Project was also held with panelists coming from various levels of DepEd such as (a) Dr. Emiliano Elnar, Chief of CLMD of DepEd RO7; (b) Ms. Jocelyn Conta, CID Chief of Bogo City Division; (c) Ms. Miraflor Jumao-as, teacher of City of Bogo Science and Arts Academy; and (d) Ms. Lavella Sitoy, teacher of Buaya Elementary School that was facilitated by Ms. Kathleen Almonte, Local Project Manager of SEEDS Asia-Cebu Project Office.
Figure 98. Opening messages (L-R) Dr. Shaw, Asst. Sec. Escobedo, Undersecretary Pascua, Dr. Jeruta and Mr. Morita
Figure 99. (L-R) Speakers Dir. Co, Mr. Yonetani, Ms. Otsuyama; Facilitator Ms. Almonte and panelists, Dr. Elnar, Ms. Conta, Ms. Jumao-as and Ms. Sitoy
Figure 100. (L-R) Signing ceremony, DRRE Project exhibit, DRRE Guidebook Volumes 1 and 2, SEEDS Asia Team and the Forum audience
26. DRRE Guidebook Distribution to Project Bene fi ciaries (February and March 2017)
The DRRE Guidebooks with Volume 1 focusing on the DRRE capacity building and Volume 2 on DRRE Integration into the enhance Basic Education Curriculum was one of the major outputs of the Project that will serve as a reference guide by the educators in promoting DRR Education. The Guidebooks were directly delivered by SEEDS Asia to its Project beneficiaries such as DepEd National, DepEd RO7, ten (10) Divisions and thirteen (13) schools. While the rest of the copies were entrusted to the respective thirteen (13) Division Offices under DepEd RO7. A total of 1,350 sets of DRRE Guidebooks were distributed. Recipients were as follows:
OFFICES/ORGANIZATIONS REMARKS
- DepEd National DRRMS, O(BCD), EPSffice Assistant Secretary Revsee Escobado, Bureau of Curriculum Development
- DepEd RO7 Regional Director, CLMD, Region DRRM Coordinator
- DRRE Core Team 1 copy each
- All DepEd Regional O ffi ces Regional Directors and Region DRRM Coordinators
- All SDOs of DepEd RO7 (13 Divisions)
SDS, CIDs (1 each for subject specialists/supervisors with a total of 10) and Division DRRM Coordinators of Bogo City, Danao City, Cebu Province (including its 55 districts), Cebu City, Carcar City, Lapu-Lapu City, Mandaue City, Naga City, Talisay City, Toledo City, Tagbilaran City, Bohol Province and Siquijor Province
- All DRRE trained teachers by SEEDS Asia 13 Schools with 13 schools heads and 143 teachers
- All DRRE Model and Promotion Schools 3 copies each
- All Public Schools under the 10 Divisions 1 copy each school
- Government Partners PHIVOLCS, PAGASA, BFP, DSWD FO7, OCD-7, Cebu PDRRMO
- LGU Partners Local governments where the 10 project beneficiary Divisions are located
- Selected Divisions (attended the 2nd National DRRRE Forum) Tacloban and Cagayan Divisions
- Other organizations that attended the 2 nd^ National DRRRE Forum MMDA, World Vision
- Other partners JICA, Hyogo BoE
Figure 103. DRRE Guidebook distribution by SEEDS Asia
27. DRRE Class Observation (March 1, 2017)
The last DRRE class observation within the Project implementation period was conducted on March 1, 2017 which was witnessed by the Deputy Executive Director of SEEDS Asia, Mr. Yasutaka Ueda. There were two (2) schools visited with three (3) DRRE integrated classes observed from Talavera Elementary School (English and Math) and Balirong Elementary School (English). Thereafter the class observations, a brief open discussion with the teacher demonstrator, school head and the CID together with SEEDS Asia were held.
28. DRRE Sustainability Meeting with DepEd RO7 Key Officials (March 1 and 17, 2017)
Ensuring the sustainability of DRRE in the long run is one of the major concerns that needs to be addressed and for this reason, coordination meetings were conducted on March 1 and 17, 2017 with the key authorities of DepEd RO7. Among the focus of the discussion is the regular and continuous monitoring of the DRRE implementation of the schools and divisions through consistent submission of the DRRE Monitoring Forms (from school to division to region level), cascading of DRRE to the other schools of the five (5) divisions which have not yet conducted roll-out training and cascading of DepEd RO7 to the remaining three (3) Divisions which were not Project beneficiaries of SEEDS Asia (i.e. Tagbilaran City, Bohol Province and Siquijor Province), regular meeting of the ERWG and other sustainability measures by DepEd RO7. Several documents related to the Project were also turned over. Key officials met were Mr. Victor Yntig, chief of Administrative Division, Dr. Emiliano Elnar Jr., chief of the CLMD and the newly appointed Regional DRRM Coordinator Mr. Ranilo Edar. They committed to sustaining DRRE and look for possible resources outside of DepEd in order to support the roll-out of DRRE to other three (3) Divisions under DepEd RO7.
Figure 104. DRRE integrated class observation
Figure 105. DRRE Sustainability Meeting with DepEd RO
2. DRRE Sustainability
§ iPlans with DRRE integration based on the enhanced Basic Education Curriculum were prepared by the trained teachers and applied into their respective classes. These iPlans were reviewed, checked and pilot-tested by their CIDs to ensure the soundness of the lessons delivered by the teachers. When quality assured at the regional level by the CLMD, it will be uploaded in the LRMDS Portal for reference of other teachers. Quality assurance takes a long process which would require undergoing stringent screening. Within the Project duration a total of five hundred fifty-five (555) iPlans were submitted by the teachers to the CIDs.
§ School-based activities in partnership with the community through their school PTA, barangays and LGUs were conducted by the Model and Promotion Schools.
§ Through the initiative of each Division beneficiaries, five (5) out of the ten (10) have already conducted roll-out training to other schools and/or districts under their respective jurisdictions. Other remaining five (5) Divisions will conduct roll-out in the summer school break of 2017 and onwards. Total of 1,352 were trained by these Divisions with the following breakdown:
DIVISION DATES CONDUCTED COMPOSITION NO. OF PARTICIPANTS
1. Danao City August 24-26, 2016 District and Clusters 77 2. Cebu Province October 13-17, 2016 Districts 165 3. Lapu-Lapu City (^) October 17-19, 2016 Schools 190 4. Bogo City October 26-28, 2016 (4 simultaneous locations) Teachers 570 5. Cebu City February 7-9, 2017 and February 20-^21 (2 batches)
Schools, PTA and Barangays 350
TOTAL TRAINED ON DRRE ROLL-OUT OF THE DIVISIONS 1,
Figure 107. iPlans with DRRE integration prepared by the teachers
Figure 108. School to family and community
§ Two (2) types of DRRE Monitoring Forms were developed for the documentation and monitoring of the initiatives of the teachers and schools. Compilation of these monitoring forms shall be the responsibility of the school head for submission to their respective Divisions (DRRM Coordinators) every quarter. A Regional Memorandum was issued by DepEd RO7 for this purpose. Please refer to annex section for reference.
- DRRE Monitoring Form for School Heads (for school-based DRRE Activity) – prepared by the school heads
- DRRE Monitoring Form for Teachers (for classroom-based DRRE Integration into lessons) – prepared by the teachers then submitted to school head.
Within the Project duration a total of 137 school-based monitoring forms and 327 classroom-based monitoring forms were submitted.
§ The Core Team drafted the DRRE Vision statement for DepEd RO7 and formulated plans and strategies on how to achieve the crafted vision.
§ The 2nd^ study visit to Japan composed of nine (9) participants was focused on having the key actors in DepEd sustain DRRE in the long run and for this reason the participants identified were the director of DepEd National- DRRMS Regional Director of DepEd RO7 (Regional Director Juliet Jeruta) and the CIDs chiefs from the DRRE Promotion Divisions which were five (5) coming from Cebu City, Lapu-Lapu City, Mandaue City, Toledo City and Carcar City. Other Divisions of Talisay and Naga were unable to participate due to lacking travel documentary requirements. Other participants that willingly funded their respective expense were the SDS and Division DRRM Coordinator of Lapu-Lapu City and LDRRM Officer of Lapu-Lapu City Government.
§ Publication of the two (2) Volume DRRE Guidebook that contains how to conduct capacity building for DRRE and integration to curriculum was launched copies for distributed to Project beneficiaries for reference.
§ Merging of the DRRE Steering Committee in to the existing coordinating body of DepEd which is the Education Cluster and eventually enhancing it to be the Education Resilience Working Group (ERWG) that may function even during peacetime.
Figure 109. 2 Volume DRRE Guidebooks
C. SHARING OF OUTPUTS AT THE NATIONAL LEVEL
§ SEEDS Asia organized two (2) national level forums called the National Disaster Risk Reduction and Resilience in Education Forum in close partnership with DepEd. These Forums were aimed at sharing the outputs and lessons learned from the DRRE Project and increasing the awareness of the participants on the importance of DRRE in order to improve the resiliency of the community from disasters.
- 1 st^ National Disaster Risk Reduction and Resilience in Education Forum – November 10, 2015 with total of 127 participants held at Bulwagan ng Karunungan Conference Hall, DepEd National;
- 2 nd^ National Disaster Risk Reduction and Resilience in Education Forum – February 13, 2017 with a total of 109 participants held at Marco Polo Hotel Ortigas, Pasig City.
Figure 111. 1st National DRRRE Forum
Figure 112. 2nd National DRRRE Forum
VI. Project Features
1. FOSTERING SENSE OF OWNERSHIP TO THE PROJECT
§ Participatory approach by involving the beneficiaries directly in the process of conceptualization, planning and implementation: ü DRRE Capacity Building Training Program and Delivery Design was done by the Core Team and SEEDS Asia only guided them through the process. ü The system and format of training delivery adapted were based on the standards of DepEd. ü DRRE goals, objectives, scopes and the Integration Matrix were developed by the Core Team themselves. ü Session Guides used in the training topics were developed by the Core Team using the DepEd standard format. ü Sharing of roles and responsibilities through the direct involvement in the planning and preparation for the capacity building trainings of the Core Team and teacher trainers. ü Trainers were the Core Team and the trained teachers eventually became trainers also for their respective Divisions. ü Integration of DRRE was through the initiative of the teacher based on the learning competencies of the Basic Education Curriculum and not dictated by SEEDS Asia.
2. EFFICIENCY, EFFECTIVITY AND FLEXIBILITY
§ Involving the key officials of the DepEd at different levels of hierarchy in the implementation process: ü DepEd Central – DRRMS; ü DepEd Region 7 – Regional Director, Region DRRM Coordinator/Focal Person, CLMD, Administrative Division ü DepEd Divisions – SDS, Division DRRM Focal Person, CID and SGOD ü Schools – School Head/Principal, School DRRM Coordinator and the Teachers § Basing the major Project activity schedules from the officially issued School Year (SY) Calendar of DepEd. Building of consensus for the conduct of any major activity with DepEd RO7 especially with the Core Team and the beneficiaires. § Regular coordination meetings, accomplishment reporting and informing the Project beneficiaries of the upcoming activities/events/trainings. § Foreseeing implementation challenges and conducting consultation meetings with key officials of DepEd RO to immediately address them.
3. LINKING AND NETWORKING
§ Involving the key local stakeholders and authorities in order to connect with the community: ü Getting the cooperation and support of the local government key authorities by introducing the Project to the Mayor and the Local DRRM Officer; ü Involvement of the school PTA and the barangay officials (such as the barangay captain). ü SEEDS Asia provided Project briefing meetings to the school PTAs, barangays and PTA and explained their important roles and responsibilities in the implementation of DRRE and enumerating the assistance needed. ü Local DRRM Officers were invited to be resource speakers in school coordination meetings for the presentation of their DRRM plans and programs. ü SEEDS Asia always emphasized to the Project beneficiaries the importance of school-community linkage and the effectivity of role-sharing methodology.
