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OneDrive Implementation Proposal
Western Governors University
- C
- Abstract................................................................................................................................................. Table of Contents
- Proposed Project for Seamus Company..................................................................................................
- D1. Proposed Solution.............................................................................................................................
- D2. Related Works Review......................................................................................................................
- D3. Goals, Objectives, and Deliverables..................................................................................................
- D4. Projected Timeline............................................................................................................................
- D5. Resources and Costs..........................................................................................................................
- D6. Outcome.........................................................................................................................................
- E. Justification and Proposal Highlights.................................................................................................
- G. Sources..............................................................................................................................................
Abstract
Seamus Company has recently reached out to us in regards to their desire to improve their book publishing business with the implementation of new technologies. The need a way to better organize their files, share files between users and departments and streamline their workflows using a new technology solution We here at Hughes Consulting believe that the implementation of OneDrive throughout the company will greatly improve productivity and streamline multiple aspects of your workflow. There are many benefits to using OneDrive in your company Known Folder Move Files On-Demand Modern attachments Real-time team collaboration: Coauthoring in full versions of Microsoft Word, Excel, and PowerPoint Seamlessly connecting files to conversations Intelligent discover with OneDrive Discover view Files Restore Recycle bin Data loss prevention (DLP) eDiscovery Auditing and reporting Encryption of data in transit and at rest Customer-controlled encryption keys
Proposed Project for Seamus Company
D1. Proposed Solution
Seamus Company will benefit from using OneDrive they will see an improvement in productivity by being able to streamline many of their processes. OneDrive allows all employees to share documents between their drives and allows multiple edits in real time. This will help Seamus Company employees organize their documentation better and collaborate easier between individuals and departments. The implementation process will have 3 main stages. These include, Installing the needed software, migrating any desired data to OneDrive, and companywide training. Before installing the software, we will need to identify all types of devices in the Seamus company to assure compatibility, to migrate the desired data we will have to work with each department to Identify all data that needs to be migrated and to schedule training we will have to work with each department head to develop a schedule and deadline for training to be complete.
D2. Related Works Review
Source 1 This article is from Microsoft.com and outlines the features and starts getting into the set up for an enterprise. In it there are clearly listed solutions for organizing and streamlining workflow. OneDrive allows you to work seamlessly on the same document with your coworkers. “Document coauthoring is available in Office for the web, Office mobile apps, and Office desktop apps, helping you maintain a single working version of any file. Only OneDrive provides coauthoring capabilities in Office apps across all your devices.” (OneDrive Guide for Enterprises, n.d.).
Source 2 “In a competitive business environment where organizations are competing globally, every minute counts.” (Sokolowski, 2016). This article takes an in-depth look at how a company can accomplish deadlines and increase productivity while using a state of the art software solution, OneDrive. Source 3 “…with file restore, increased storage, document scanning real-time collaboration and more, it’s time to reconsider using OneDrive as part of your organization’s technology stack.” (Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business, 2018). This article gives multiple reasons to start using OneDrive. It allows you to save space by only downloading certain files that you need offline access to and keeping the other files stored solely on the cloud. OneDrive has a 30-day file accident protection, meaning any file can be retrieved as long as it is within the 30-day period. These are just a few of the reasons to start using OneDrive and how it will help your company.
D3. Goals, Objectives, and Deliverables
What to do: Create a hierarchy of the project outcomes using the following structure: I. Goal 1: Companywide adaptation to OneDrive a. Objective 1: Verify compatibility of all devices that will be using one drive. i. Deliverable 1: Work with current IT team to Identify who will be using OneDrive. ii. Deliverable 2: Identify what devices those employees use. iii. Deliverable 3: Compare current devices in use to OneDrive compatibility list to ensure all devise will work. iv. Deliverable 4: Start the install process on all devices. b. Objective 2: Identify Files that need to be uploaded to OneDrive. i. Deliverable 1: Work with department heads to identify employees with knowledge of the workflows and what documents need to be transferred. ii. Deliverable 2: Train key employees on file system organization within OneDrive and how to move files to OneDrive. iii. Deliverable 3: Verify all files are accessible by correct employees. c. Objective 3: Train All employees i. Deliverable 1: Work department heads to set up Schedule for training.
C768 Task 2 7
Description of
deliverable
Duration
(hours or days)
Projected start date
Anticipated end
date
Work with current IT team to Identify who will be using OneDrive. 6 hours 02/10/2021 02/11/ Identify what devices those employees use. 6 Hours 02/11/2021 02/11/ Compare current devices in use to OneDrive compatibility list to ensure all devise will work. 6 Hours 02/12/2021 02/12/ Start the install process on all devices 4 Days 02/12/2021 02/16/ Work with department heads to identify employees with knowledge of workflows and needed documents 3 Days 02/16/2021 02/19/ Train key employees on file system organization within OneDrive and how to move files to OneDrive 3 Days 02/19/2021 02/22/ Work with department heads to set up Schedule for training 14 Days (includes training)
Track all employees that have training and need training. This step will be done with the one above Verify all files are accessible by correct employees. 7 days 03/08/2021 03/15/
D5. Resources and Costs
To complete these upgrades, we will only need a few resources from the Seamus Company. We will require the following Resource Count Duration Cost On Site support techs 5 Length of project Included in overall cost of project Office Space for onsite techs 5 Length of Project Depends on Seamus Company On Site training resources 3 Duration of Training Included in overall cost of project There should be no added cost to the Seamus Company for any of the resources we require.
D6. Outcome
At the end of this project all employees should be able to access all needed files with OneDrive on any company device and all employees will have undergone training on the software. The success of the project will be determined by meeting the parameters for success for each of the following metrics.
This project will benefit Seamus Company by helping to streamline their workflows, organizing their data and making it easy for their employees to share data and work on current projects. This is accomplished by making their data and documents more readily available and easier to share between employees and/or departments. Hughes Consultants has rolled out this same project for many companies over the years with a perfect success rate. We have a tested and proved training strategy for all employees and we offer the best price on this type of project. This project should be Seamus Company’s top priority. Organization of data and the ability for all departments to work together and share data seamlessly is paramount to streamlining their overall workflow and increasing productivity. Without this project there is a greater chance of losing documents, duplicating work and wasting time between projects.
G. Sources
1. OneDrive guide for enterprises. (n.d.). Https://Docs.Microsoft.Com/.
Retrieved February 8, 2021, from https://docs.microsoft.com/en-
us/onedrive/plan-onedrive-enterprise
2. Sokolowski, E. (2016, August 24). Why It’s Important to Have a
OneDrive for Business & SharePoint Policy.
Https://Www.Knowledgewave.Com/.
https://www.knowledgewave.com/blog/importance-of-sharepoint-
and-onedrive-for-business-policy
3. Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your
Business. (2018, June 8). Https://Www.Steeves.Net/.
https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-
business/
