Configuring SAP for Document Posting: Understanding Segments, Types, Numbering, Slides of Computer Programming

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Configuring SAP to Post

Documents

Where are we?

 So far, you have configured much of the master data  Company structure  G / L  Vendors  Material master data

 In this section, you will perform the configuration for G/L transactional data

Document Segments

 Header data applies to the entire document  Document date  Document number  Descriptive metadata  Line items  The balancing debits and credits  There must be at least two line items

Document Segments

(Illustration - Header)

Document Screens

 There are two styles  The new style has drop-down sections  The old style has icons to display the individual screens  G/L documents use this old style

Document Types

 Every accounting document has a document type  Field BLART  Based on the document type, you can only posed to certain types of accounts  Several document types are predefined  Per-company custom document types can also be created  Each document type has a number range

Document Types (Defining 1)

Document Types (Defining 2)

 Each document type is associated with a number range (in a moment)

Document Numbering

 Every FI document has a unique document number  This is the primary key used to access the document in the accounting system  Document numbers are unique per (composite key) (field BELNR)  Company code  Fiscal year  Document number

Document Number Ranges

 Remember that every document has a unique number  Document numbers can be internally or externally assigned  Use external assignment to import non-SAP document numbers  Use internal assignment to create documents based on a set of rules

Document Number Range

(Custom)

 Number intervals must not overlap

Document Number Ranges

(Process)

 Create custom document number range, if necessary  Copy document ranges to company code or to the current fiscal year

Special Posting Periods

(Example 1)

 An employee gets a retroactive salary increase (previous month)

Special Posting Periods

(Example 2)

January: Posting Period 1

Salaries 6,

W&S to be paid 7,

Clearing 1,

Previous Year: Posting Period 13

Salaries 1,

Clearing W&S to be paid 1,