Getting Started - Excel foundation - Lecture Slides, Slides of Business Management and Analysis

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Excel Tutorial 1

Getting Started

with Excel

Objectives

• Understand the use of spreadsheets and Excel
• Learn the parts of the Excel window
• Scroll through a worksheet and navigate between worksheets
• Create and save a workbook file
• Enter text, numbers, and dates into a worksheet
• Resize, insert, and remove columns and rows

Introducing Excel

• Microsoft Office Excel 2007 (or Excel ) is a computer program used to enter, analyze, and present quantitative data
• A spreadsheet is a collection of text and numbers laid out in a rectangular grid. - Often used in business for budgeting, inventory management, and decision making
• What-if analysis lets you change one or more values in a spreadsheet and then assess the effect those changes have on the calculated values

Introducing Excel

Exploring Excel

Navigating a Worksheet

• Excel provides several ways to navigate a worksheet

Entering Text, Numbers, and Dates

in Cells

• The formula bar displays the content of the active cell
• Text data is a combination of letters, numbers, and some symbols
• Number data is any numerical value that can be used in a mathematical calculation
• Date and time data are commonly recognized formats for date and time values

Entering Multiple Lines of Text

Within a Cell

• Click the cell in which you want to enter the text
• Type the first line of text
• For each additional line of text, press the Alt+Enter keys (that is, hold down the Alt key as you press the Enter key), and then type the text

Changing the Column Width

and Row Height

• Drag the right border of the column heading left to decrease the column width or right to increase the column width
• Drag the bottom border of the row heading up to decrease the row height or down to increase the row height or
• Double-click the right border of a column heading or the bottom border of a row heading to AutoFit the column or row to the cell contents (or select one or more column or rows, click the Home tab on the Ribbon, click the Format button in the Cells group, and then click AutoFit Column Width or AutoFit Row Height) or
• Select one or more columns or rows
• Click the Home tab on the Ribbon, click the Format button in the Cells group, and then click Column Width or Row Height
• Enter the column width or row height you want, and then click the OK button

Inserting a Column or Row

• Select the column(s) or row(s) where you want to insert the new column(s) or row(s); Excel will insert the same number of columns or rows as you select
• In the Cells group on the Home tab, click the Insert button (or right-click a column or row heading or selected column and row headings, and then click Insert on the shortcut menu)

Deleting and Clearing a Row or Column

• Clearing data from a worksheet removes the data but leaves the blank cells
• Deleting data from the worksheet removes both the data and the cells

Working with Cells and Cell Ranges

• A group of cells is called a cell range or range
• An adjacent range is a single rectangular block of cells
• A nonadjacent range consists of two or more distinct adjacent ranges
• A range reference indicates the location and size of a cell range

Selecting Cell Ranges

Moving or Copying a Cell or Range

• Select the cell or range you want to move or copy
• Move the mouse pointer over the border of the selection until the pointer changes shape
• To move the range, click the border and drag the selection to a new location (or, to copy the range, hold down the Ctrl key and drag the selection to a new location) or
• Select the cell or range you want to move or copy
• In the Clipboard group on the Home tab, click the Cut button or the Copy button (or right-click the selection, and then click Cut or Copy on the shortcut menu)
• Select the cell or upper-left cell of the range where you want to move or copy the content
• In the Clipboard group, click the Paste button (or right-click the selection, and then click Paste on the shortcut menu)