PowerPoint Presentations: Creating Engaging Slides with Effective Design and Animations, Slides of Design

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Guide to Better

PowerPoint

Presentations

November 2009

About PowerPoint

Overview (^) PowerPoint is the presentation graphics program bundled with

Microsoft Office (along with Word and Excel) that lets you build, print, and deliver presentations. A PowerPoint presentation only needs to be created once, but can be delivered in several ways:

• Slide Show Presentation: A slide show presentation can utilize the special effects available in PowerPoint including slide transitions, animations, sounds, timings, and other on-screen features.
• Online Presentation: A slide show presentation can be saved as a Web page and published on the Internet.
• Supplemental Materials: Handouts, Notes Pages, and Outline Views can be printed and distributed to an audience to support the PowerPoint presentation.
• Overhead Transparencies: A presentation can be printed directly on to transparencies using the same options as paper printouts.

Tabs and Ribbons

Tabs are similar to the Drop Down Menu choices in previous versions of PowerPoint. Each tab displays what Microsoft calls a Ribbon, which are PowerPoint commands related to a particular tab’s activity. The Ribbon is designed to help you quickly find the commands that you need to complete a task. The standard tabs include:

• Home : formatting, editing and layout of slides. PowerPoint always opens in the Home tab.
• Insert : insert shapes, more slides, tables, text, movie and sound clips or anything else.
• Design : page orientation, add themes, change background colors or arrangement of objects
• Animations : Add movement to slides or slide objects here.
• Slide Show : Look here for anything to do with a slide show ‐ rehearsals, custom shows, record narrations, hide slides
• Review : More editing options‐ spell check, translate text, editor's comments and markups can be added.
• View : show notes, slide sorter as well as the slide masters, open more than one view of the same document.

Slide and Outline Tabs

The default setting is for Slides. This shows thumbnail views of the slides in your presentation.

Clicking on the Outline tab, will show a text outline of each slide in your presentation. You can edit text here as well.

Notes Pane

In this area you can type “speaker notes” for each slide, which you can print out and refer to during your presentation.

Status Bar Located at the bottom of the screen, the Status bar contains the following:

Information about the presentation including slide number and design theme.

View Buttons to change between Normal view, Slider Sorter view, and the Slide Show view

Zoom Control to shrink tor enlarge slides. To customize the Status Bar , right click on the bar. A list of options will appear

Choosing slide background and text

PowerPoint’s default presentation screen uses a white background with black text. However, a white background can be harsh on the eyes, especially in a dark room.

Color selections for background and text Colors can be divided into two different types: warm and cool. Warm colors—reds, yellows, and oranges—stand out more to the eyes and work well for text. Cool colors—blues, greens, and violets—are more soothing and work well as background colors.

Slide Design

4. Move your mouse outside of the themes menu to return the background to the default white color.
5. Click on Background Styles and select the solid blue style.

Your background should now be blue with white text.

Creating Basic Slides

Title slide (^) Now that we have selected our slide design we can begin

creating our content. When you open a new PowerPoint presentation, the first slide that appears, is, by default, the Title slide.

1. Place your mouse cursor in the “Click to add title” box and type in the following: People v. David Smith.
2. Click in the subtitle box and type in the name of your county.

Slide 2: Title and Content slide

1. To add the next slide, click on the upper portion of the New Slide icon under the Home tab

By default, the second slide (and every slide thereafter ) is a title and content slide. Bullets are automatically added to each new line of content.

Type the following for the title:

People Involved in this Trial

2. Type the following for the text:
   • Defendant - David Smith
   • Defense Attorney - Chad Jones
   • Prosecutor - Stephen Gallop

Slide 3: Two Column Slide

In this slide we want to have two columns of text.

1. Click on the lower portion of the New Slide icon.

2. Click on the Two Content slide from the layout options. Two Content layout

Slide layout options

New Slide default layout

3. In the right column, click on the Insert Picture from File icon.

4. Locate and open the folder containing the image to be inserted.

5. Double-click the image file.

The image is inserted into the middle of the slide and has handles around it (eight small circles around the outside of the image area).

• To move the image within the slide, point anywhere within the handles, and when the mouse pointer turns into a four-sided arrow you can click and drag the image to any location on the slide.

Insert Picture from File

• To proportionally resize the image, place the mouse pointer on one of the four corner handles, and when it turns into a two-side arrow click and drag the pointer.
• To rotate the image, place the mouse pointer on the small green handle at the top of the image, and when it turns into a circular arrow click and rotate the pointer.

6. Resize and position the image where you want it to appear on the slide.

Shapes

Inserting Shapes

Select Insert  Shapes to display a number of

different types of shapes that can be inserted into your slides to help illustrate your points.

Once inserted, if you double-click the shape, the Format ribbon opens, enabling you to add different effects to the shape.

For example, the arrow to the left is the default color and style. To the right is the modified arrow with a different color along with 3-D effect.

5. Double-click the image and it will be inserted into your shape.

Eddie, Beaver, and Wally

For circle shapes, if you hold the Shift key while resizing, the circle will retain it’s circular shape.

Overview (^) PowerPoint’s animation effects fall into two categories: slide

transitions and slide animations. Both types of animations are set from the Animations tab on the PowerPoint ribbon.

A slide transition is how PowerPoint gets from one slide to the next during a slide show. By default, PowerPoint’s way to move from slide to slide is simply to cut to the new slide.

PowerPoint has dozens of slide transition effects, including having slides fade out, dissolve into each other, open up like Venetian blinds, or spin in like spokes on a wheel. You can control the speed of each slide transition effect, and even add sound.

Animation Effects

Many of the transition effects look like they would be fun to add, but can end up being distracting to your audience, which is why we recommend that you stick to the default slide transition.

Slide animations focus on the content within the slides. Instead of the information on each slide appearing all at one once on the screen, preset animation schemes use special effects to make text, images, or other PowerPoint objects appear in some sort of action, such as "flying" or "dissolving in" on to the screen. These effects can help focus attention to important points in you presentation.

Animating bullet lists

Probably the most popular animation to add to your slides show is having each bullet point appear one at a time. This helps keep your audience focused on the particular topic you are addressing. Let’s add this animation effect to a previous bullet point slide.

1. Click on the Animation tab to display the ribbon.
2. Click on Custom Animation ribbon. The Custom Animation pane is now displayed on the right.
3. Open slide: People Involved in this Trial
4. Click anywhere inside the bulleted text so that the text box is highlighted (a dotted line border should appear around the text box).
5. Click the Add Effect button.

Add Effect button

Once the Entrance effect is added, the Custom Animation pane displays how the animation will play:

• The numbers by each bullet point show the order that the bullets will enter the screen.
• The animation will start on a mouse click
• The animations will enter at a very fast speed Any of these effects can be modified using the animation pane.

Play Slide 1. From the Status bar at the bottom of the screen, click

the Slide Show icon. This will play the presentation from this slide forward.

You can also do this by selecting the Slide Show tab 

Current Slide.

2. Use the mouse, or the right or up arrow keys on the keyboard to trigger the animation effect. Each click of the mouse or arrow key will bring up the next bullet point.
3. Hit the Escape key to end the slide show and return to the editing screen.

Order

Speed

Start Trigger

Order

Animating sub-bullet list

1. Click on slide: Stages of the Trial
2. Click anywhere inside the bulleted text so that the text box is highlighted (a dotted line border should appear around the text box).
3. Click the Add Effect button.

4. Select Entrance  Dissolve in (or another basic or

subtle effect). Similar to the previous slide you will now see numbers by each bullet indicating the order of appearance.

Let’s play this slide:

1. From the Status bar at the bottom of the screen, click

the Slide Show icon.

2. Hit the Esc key to return to the editing screen.

Since the second bullet point and its sub-bullets all had the same number, they entered at the same time.

What if we also wanted each sub-bullet to enter separately? Let’s take a look at how to accomplish this.

1. Click on the number (1) box to the left of the text: Jury Selection.

Click here

In order to have the three sub-bullets enter separately we need to change how they start.

1. Click the first sub-bullet: Opening Statements.
2. Click on the dropdown menu from the Start window.
3. Select On Click.

The order number for Opening Statements should now say 3.

4. Repeat this process for the remaining two sub-bullets

The finished animation scheme should now look like this.

First sub-bullet

Select On Click

On your own…

Do an entrance effect for slide: Potential Witnesses. This is what the animation sequence should look like:

Rather than have each of the witness names appear after a mouse click, we want to have all the names from column one enter after a mouse click, and all the names in column two enter after a mouse click.

The first bullet text in each column should enter On Click. The remaining bullet points in each column should enter With Previous.

Play presentation

Let’s play our presentation from the beginning.

1. Click the F5 key on the top row of your keyboard.

This is the quickest way to play your presentation from the beginning.

You can also select the Slide Show tab and click the From Beginning icon.

2. When finished, hit the Escape key to return to the editing screen.