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GUIDELINES FOR CONSULTANCY AND TESTING PROJECTS
Consultancy Projects
The Institute has expertise in various research areas to provide knowledge and intellectual inputs which are
of interest to the industry and other organisations. Following guidelines will be used for engaging in any
consultancy job:
1. A consultancy project/task/work is one where faculty and research staff provide knowledge and
intellectual inputs to industry or other organisations (within India and abroad), primarily for their purposes.
2. All payments for consultancy work must come in the name of Birla Institute of Technology & Science,
Pilani payable at respective campus. The Institute will then do the needful for complying with statutory
laws.
3. Faculty or PI will handle the project account and spend funds as required. Share of the Institute should
also be transferred.
4. The requirement originates from the industry/other organisations concerned or faculty can approach
industry/other organisations. The faculty is expected to estimate the time and cost required to accomplish
the task.
5. Proposal is then prepared by the PI.
6. The budget for the proposal should be in one part. It should reflect project consultancy fee for PI, co-PI
and other investigators, 50% overheads to BITS, and service tax on total amount, if applicable. Service tax
is subject to periodic revision by the Government of India. Service tax is not applicable on projects, if the
funds are received in foreign currency. Expenses on equipment, supporting manpower, travel, contingency
must also be included in the budget, if necessary. (The faculty is advised that if the expense on equipment,
supplies, manpower, travel, etc. is large, then these must be proposed as a separate R & D project.). These
are summarized in the table given below:
Budget for Consulting Projects
Consulting fee to be paid to PI
A
Consulting fee to be paid to co-PI
B
Consulting fee to be paid to other investigators
C
Total consulting fee
D = A+B+C
Equipment
E
Supplies and any contigent expenses
F
Manpower (students, external experts)
G
Travel etc.
H
Total other expenses
J = E+F+G+H
Total expenses
K = D + J
Overheads to BITS (50% of Total consulting fee)
L = 0.5*K
Sub-total including overheads
M = K+L
Service tax
N = 0.1236*M
Total consulting charges
P = M + N
