Introduction - Project Management - Lecture Slides, Slides of Project Management

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Managing Projects

Introduction

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Introductions

Introduce yourself giving:

• Name
• Title (just say “student” if not FT worker)
• Organization (give your major if a student)
• Three goals you wish to achieve from this course

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How will I Evaluate Your Work?

Grading

• Reading & Research Assignments 20%
• Project Planning Exercises 20%
• Term Project 45%
• Team Work & Team Development 15% Total 100%
• Make-up Policy: Assignments are due on the date specified. No exceptions.
• Grading Policy: A = 90% and above, B = 80% to 89% inclusively, C = 70% to 79% inclusively, D = 60% to 69% inclusively, F = 59% and below.

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Team Projects …

May be …

• A project plan for a REAL project
• An analysis of a REAL project
• A paper that has been submitted for publication
• Any idea of the Team’s that has been approved by me prior to undertaking the project
• Other ideas?????

Team Exercise – Desert Survival

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Outline of Course

Expectations & Requirements

Course Sections

A. Introduction to Projects B. People & Organizations – learning to dialog C. Managing Individual Projects D. Change Management E. Managing a Multiple Projects F. Dealing with Issues G. Project Closure

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Projects are easy to find

• Build a data warehouse
• Install new administrative systems
• Implement latest financial aid changes
• Install a system modification
• Update the software platform for computing labs

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How can one recognize a project?

• A certain level of complexity
• Need to coordinate multiple, inter-related things to get the objective accomplished
• Inability to get everything done on your own
• It has to have a recognizable beginning and end
• It contributes toward an institutional goal

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Definition of a Project

A project is a time-bounded endeavor composed of interrelated tasks that are undertaken to achieve a specific aim. It requires a temporary , structured assignment of resources with the specific purpose of achieving a well-defined set of goals over a specific period of time.

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Survey Results About ERP Projects

• Robbins-Gioia (232 respondents)
  • 51% considered ERP project a failure
  • 46% don’t know how to use it to improve business processes
  • 56% had project management offices (36% of these thought ERP a failure)
• Conference Board (117 companies implementing ERP)
  • 34% were satisfied
  • 58% were somewhat satisfied
  • 8% were “unhappy”
• KPMG Survey (12 % response from 1,450 public & private organizations)
  • 61% considered ERP a failure
  • 75% were over 30% late in meeting schedule
  • 50% exceeded their budgets
• Chaos Report (Standish Group – very well-respected survey)
  • 31% cancelled prior to completion ($81 billion in costs)
  • 53% will overrun cost by 189% or more
  • 16% will be on time & on budget ($59 billion investment)
  • 42% of original features/functions were included

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Broad Reasons Why

Technology Projects Fail

36% 32% 26%

18% 12% 8%

enoughNot planning of expectationsMisallignment

Communicationproblems Insufficientresources

Poor coordinationof materials/ resources Technical problems

Summary from an EDS international survey of over 10,000 organizations

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What Causes Projects to Fail?

• Unclear Goals
• Lack of Planning
• No Change Management
• Failure to Manage Expectations
• Scope Creep
• Unrealistic Schedules
• Superficial Progress Reports

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Failure Causes cont’d

• Lack of Appropriate Controls
• Project Manager lacks human, administrative, technical skills
• Project Structure inappropriate
• Lack of Team Problem Solving
• Project Manager lacks authority
• Project lacks appropriate sponsorship

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Where do Projects

Originate?

A BUSINESS NEED

• Need to comply with regulations
• Need to stay competitive
• Need to update current systems
• Need to enable new business model

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Organizational Process for

Project Selection

• Most IT organizations have a Master Plan that links to the organization's Master Plan. Read & understand both!
• Learn the approval process for projects and be sure your project has passed this process.
• Identify the critical success factors for your project.
• Be sure you are planning to use an acceptable methodology for the project.

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