Investigation Report, Lecture notes of Technical English

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BY: MAVEL P. DE CHAVEZ, RCRIM

Investigation Report

Investigation

Report

Parts of Investigation Report

MATTERS INVESTIGATED

This section of the report represents the mission of the investigator/investigating officer. In other words, “What is the investigation about?” Most of these reports are written complaints, alleging that some persons have committed some crimes or unjust treatments. If the allegations are too long to cite, a synopsis is in order. Appropriate reference may be made to the copy of the papers in the appendix upon which the investigation was based.

Parts of Investigation Report

FACTS OF THE CASE

This section presents the real truth respecting the matters investigated. Clear and complete descriptions should be applied here. Presentation of the facts should be coherent, unbiased, and fully supported by evidence. The facts regarding the several matters at issue should be presented in the same manner as that which the allegations are presented in the preceding section. If there are several allegations to be handled, the presentation should be such that the reader will know at all times

Parts of Investigation Report

FACTS OF THE CASE

exceptional and not be used in lieu of making a determination of the facts based on a study, analysis and weighting of evidence.

Parts of Investigation Report

DISCUSSIONS

This section should indicate the presumption and inference from all the circumstances in the case to give the directing authority the clearest possible picture. It should contain such related factual matter of argument as may be necessary, in addition to the facts presented, to establish the conclusions and recommendations based thereon. In simple cases requiring circumstances, this section may be avoided and indicated or worded: “This case possesses no aspects or conditions requiring special

Parts of Investigation Report

DISCUSSIONS

evidence is that contained in the testimony of the informant and of the person accused, the facts cannot positively be established. However, the records and character of the accused may be used to assist in determining the appropriate action. In such cases the investigating officer’s observation and opinions may appropriately be presented in this section of the report. Whenever the available evidence is scanty and conflicting but the investigating officer has strong and well-supported

Parts of Investigation Report

DISCUSSIONS

convictions on the matter, the basis for the conclusions he reaches should be presented in the discussion.

Parts of Investigation Report

CONCLUSIONS

Conclusions should not be a repetition of facts, merely worded differently. Since the facts upon which they are based will have preceded this section no further statement of facts or repetition is necessary desirable in the conclusions. They should represent the investigating officer’s honest, well-studied opinion as to the real truth of each of the matters at issue. As such, conclusions should contain no apology, or qualification, such as: “It appears,” “It is believed,” or “It seems probable.”

Parts of Investigation Report

RECOMMENDATIONS

This section should contain the practical suggestions as to appropriate action to be taken to make suitable disposition of all phases of the case. This should follow as far as practicable, the same sequence as was used in the presentation of the conclusions. Recommendations should be consistent with and appropriate to the conclusions. They constitute the investigating officer’s judgment, as he has established, as to the action the directing authority should take. They should

Report Writing

A report is a story of actions performed by men. It is a chronological or step by step account of an incident that took place at a given time. Therefore, it has a beginning (always start with the time, date and place. Then moving forward with more details informing the readers of relevant details.

Narration is more effective in report writing. This is because narration concerns with the events, with actions and with life in action. Actions take place in time. There is chronological movement from the beginning to an end. This means that a report begins with something happened and it ends when something has finished happening.

Slang is more drastic in its disregard for what makes language formal and dignified or professional. For instance the word “boss”, this is a careless attempt at acknowledging a superior, a chief, or head of office. Or the word “cop” is a slang for police officer.

Closely related to slang is the colloquial level that uses tags like kind of, sort of, a lot of. So, above these colloquial and slang words is the standard form, which instead of “cop” we used police officer.

Sometimes, correspondence considers shortenings like photo for photograph, ammo for ammunitions, or memo for memorandum or some other standardized shortenings.