Monitoring and Evaluation of the Bay of Bengal Large Marine Ecosystem Project, Lecture notes of Philosophy

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The Bay of Bengal

Large Marine Ecosystem Project

- Monitoring and Evaluation overview

David LaRoche

Monitoring and Evaluation specialist

BOBLME-2009-REG-5.0-IWS-

BOBLME Project

Monitoring and Evaluation

• Monitoring and Evaluation – DEFINITIONS
• Monitoring and Evaluation – PURPOSE
• Monitoring and Evaluation - PHILOSOPHY
• Monitoring and Evaluation - FAO/GEF Projects
• Monitoring and Evaluation - BOBLME M&E

PROCESS and PLAN.

Evaluation

Evaluations are systematic and

independent quantitative and qualitative

assessments of ongoing or completed

projects or programs, along with their

design, implementation, and results.

• Mid-Term Evaluation;
• Final Evaluation; and
• Periodic Evaluations.

BOBLME Monitoring and

Evaluation Purpose

The Purpose of BOBLME M&E should be to:

• Enable “course corrections” as the project

moves through implementation;

• Provide timely and actionable advice to

project personnel;

• Satisfy FAO, GEF, and donor requirements;

and

• Provide a useful base of information for the

conduct of the mid-term and final evaluations.

Monitoring and Evaluation Philosophy

The approach is disciplined through formulation of

and adherence to a concrete plan for the evaluation.

It is rigorous through application of the methodology

that has been developed and agreed to, and it is

collaborative through involvement of key project

personnel, stakeholders and others at each step of

the evaluation process.

Monitoring and Evaluation

Application to BOBLME Project

BOBLME Monitoring and Evaluation will include,

depend upon, or make reference to, among other

things:

• A range of FAO and GEF mandated reporting

requirements;

• Basic project documents: Project preparation

documents, Project Document, logframe;

• Interviews, meeting minutes, workshop reports,

PSC discussions and decisions; and

• Annual National Workplans and Annual Regional

Workplans.

Monitoring and Evaluation -

FAO/GEF Reporting Requirements

(2)

Technical and Field Reports

(Discretionary)

Mid-term Evaluation (Independent)

Project Terminal Report

Final Evaluation (Independent)

Three Major Pillars of BOBLME M&E

**1. Logical Framework Analysis (Logframe)

2. Annual National Workplans (ANWPs)
3. Annual Regional Workplans (ARWPs)**

OUTCOME INDICATOR BASELINE UPDATED TARGETS

SOURCES OF

VERIFICATION

RISKS AND

ASSUMPTIONS

Information management and handling tools and procedures developed and adopted

National data handling and management plans developed, adopted and functioning

Poor cooperation among the various national level ministries responsible for gathering and assessing LME based management plans Some regional focus for development of tools previously created by ACEP and WIO-LaB

Targets (Year 1):

9 country level, country developed D&I plans 2 D&I Working Group meetings (PI)

2 Reports of D&I Working Group Meetings (PI)

Short letters of Agreement describing data exchange among countries (PI)

Short letter of Agreement among scientists, countries and the ASCLME Project describing data use and publishing (PI)

Documents related to the tools and procedures developed by the project Review of the country level plans Copies of SC, PCU, and workgroup meetings, workshops and reports related to this Activity Interviews with project personnel, sister projects, and country and regional organizations focused on development of national level information and data handling tools and procedures Review of the D&I Working Group reports and minutes Review of the letter of agreement among the scientists, countries and ASCLME Project

Risk that countries will not find it possible to commit resources to this activity given other pressing economic and social needs

Logframe

Pre-project Logframes – Often created

years before implementation begins,

thus can be outdated before the project

is underway, but…..

Can and has been updated during project

(post) Implementation

Logframe Update:

Post Implementation Update Example

(BCLME)

 Project Goal, Outcomes and Baseline

remained largely unchanged; but

 Targets (deadlines), Sources of Verification,

and Risks and Assumptions were refined and

expanded.

 Update benefits included: Improved activity

definition; improved budgeting; improved

logframe and M&E interface; improved co-

finance; more synergistic partnerships;

overall improved focus and efficiency.

Logframe: “Rolling” Approach (1)

As was true with the BCLME post

implementation Logframe update, a

BOBLME update would be one where

the…….

Project Global Development Objective,

Outcomes, and Baseline would remain

largely unchanged, however……

Targets, Sources of Verification and Risks

and Assumptions will be added and could

become increasingly refined as time

horizons become ever tighter.

PROJECT

STRATEGY OBJECTIVELY VERIFIABLE INDICATORS AND CONDITIONAL FACTORS

GOAL/Global Development Objective:

To ensure the long-term sustainability of the living resources of the Agulhas and Somali LMEs

(ASCLMEs) through an ecosystem based approach to management of the ASCLMEs.

INDICATOR BASELINE YEARLY TARGET

SOURCES OF

VERIFICATION

RISKS AND

ASSUMPTIONS

Undertake an environmental baseline assessment of the Agulhas and Somali Current Large Marine Ecosystems to fill information gaps needed to improve management decision-making; and to ascertain the role of external forcing functions (such as the Mascarene Plateau and the Southern

Equatorial

Current). This information will be used to develop a TDA and SAP for the Agulhas Current LME, and a TDA for the southern portion of the Somali Current LME

PROJECT

STRATEGY OBJECTIVELY VERIFIABLE INDICATORS AND CONDITIONAL FACTORS

GOAL/Objective To ensure the long-term sustainability of the living resources of the Agulhas and Somali LMEs (ASCLMEs) through an ecosystem based approach to management of the ASCLMEs.

INDICATOR BASELINE YEARLY TARGET

SOURCES OF

VERIFICATION

RISKS AND

ASSUMPTIONS

Objective of the Project : Undertake an environmental baseline assessment of the Agulhas and Somali Current Large Marine Ecosystems to fill information gaps needed to improve management decision-making; and to ascertain the role of external forcing functions (such as the Mascarene Plateau and the Southern Equatorial Current). This information will be used to develop a TDA and SAP for the Agulhas Current LME, and a TDA for the southern portion of the Somali Current LME

An effective regional and national capacity established and sustainable that will lead to cooperative, transboundary management of the LMEs

Application of GEF Process, Stress Reduction, and Ecosystem Status Indicators.