MGMT 404Getta Byte Software project final, Exams of Information Technology

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Running Head: Getta Byte Software project

Getta Byte Software Project

Getta Byte Software project

• 1. Introduction.............................................................................................................................. Contents
  • 1.1 Project goals and objectives..............................................................................................
  • 1.2 Management of the project...............................................................................................
  • 1.3 Internal and external factors that may affect processes and procedure of the project......
• 2 Stakeholder Engagement Plan...............................................................................................
• 3 Communication management plan........................................................................................
• 4 Project Scope Statement........................................................................................................
• 5 WBS And the Project Schedule.............................................................................................
  • 5.1 WBS................................................................................................................................
  • 5.2 Project scheduling...........................................................................................................
• 6 Resource Allocation...............................................................................................................
• 7 Cost Overview.......................................................................................................................
• 8 Risk Register..........................................................................................................................
• 9 Conclusion.............................................................................................................................
• 10 References..............................................................................................................................

Getta Byte Software project ease of the software shall be done by September 1st, this will be after having checked all parts that are not in a good working condition and rectify them accordingly. The project is budgeted $ 250, 000 for the entire work. Therefore, the work shall be scheduled accordingly and individual tasks split to enable the project team to carry out all duties with little or no friction. 1.2 Management of the project The project charter shall establish the requirements of the project and the basic needs of the project. In addition, the person who shall be liable of carrying out the entire project is the project manager. The project manager shall then appoint their team such as the human resource manager, the software engineer, the project coordinator and other different people who shall carry out duties assigned to them by the project manager. Each person shall be responsible in their area of operation to make sure that there is smooth running of activities. The project manager role shall be to oversee the entire process and therefore, providing all the resources, including the human resource, material and cost that shall be used in the project. The project manager will also ensure that communication is done and there is adequate control of all the resources provided. 1.3 Internal and external factors that may affect processes and procedure of the project As the project progresses, there is a likelihood that other internal and external factors may pose risks and hence challenging or even controlling the decisions made by the people, processes, project and even the procedure followed when carrying out individual tasks. The first factor is understanding the risks that may come to place or the potential risks that are likely to happen. The project team need to understand the risks that are likely to affect the project so that they can device method that will ensure that the impact of all negative risks is reduced as much as possible. The network issue has been identified as an external factor that may affect the normal operation of the project. It is worth noting that the project is online based and therefore,

Getta Byte Software project network must be provided to ensure that everything is running smoothly as per the project objective. The network problem shall affect the rate at which data is transferred and the replacement process. Another factor, is the hacking of the data and information. This is an external factor that need to be put into consideration when building up the system and hence affecting the processes. Another factor that has to be given consideration is the budget issue. It is worth noting that the budget is a constraint. The project team should come up with procedures and processes that shall take into account the budget issue and hence, minimizing the project cost to attain the set objective. Communication is an internal factor that ensures that everything runs smoothly and in accordance to the plan put in place. The team members have to be given information regarding what is transpiring and what should be done regarding a given task. Proper communication is the main tool that shall ensure that each team member is on the same page and knows what is happening and what they are supposed to do. Communication shall help to fix all issues at the moment they happen. Therefore, all these factors have to be given consideration in terms of project operation, procedure and processes followed in the project.

Getta Byte Software project Project Charter

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ar ry in g o ut tr ai ni n g f) Go live

Getta Byte Software project Project Charter

• the software shall be released into the production and go live The project is scheduled to go live by 1 st^ September. Objectives To set up the Getta Byte Software for online billing system, that will enhance speed and accuracy in data management the following shall be major objectives of the project: ❖ To work within a budget of $ 250,000 for the entire project and ensure that the end objective is attained within the set budget ❖ To ensure that there is an increased benefit of serving the customers quickly and addressing the issues of inaccurate data. ❖ To ensure that the project go live by 1 st^ September ❖ To reduce labor needs by 25% and therefore, ensuring that the company maximizes on profits earned. ❖ To ensure that there is loyalty to customers and users by delivering accurate information within short period of time. Milestones In order to attain the overall set objectives, the following are major milestones that shall be attained with the following dates: a) Requirements from users gathered by 5 th^ August 2020 b) Appropriate vendor selected by 7 th^ August 2020 c) Purchase the software by 10 th^ August 2020 d) Customization tested by 15 th^ August 2020 e) Data transferred to cloud and validated by 20 th^ August 2020 f) Data transferred to cloud and map fields by 21 st^ August 2020 g) Appropriate personnel recruited by 22 nd^ August 2020 h) Appropriate manual for training developed in accordance to the vendor by 25th^ August 2020 i) The product goes live by 1 st^ September 2020 Budget In order to complete the project, the budget estimation was adopted using the top-down method. The following gives budget estimation for the entire project. Estimated Labor $40, Estimated Materials $120,

Getta Byte Software project Project Charter

Exclusions: ➢ Major changes on the software design after the project has commenced ➢ Personnel hired for training ➢ Project finances ➢ Product when making the software go live ➢ Guarantee from the clients ➢ Guarantee from the vendors ➢ Profits generated from the project during operation Major Risks a) Delay in the delivery of the software by vendors b) Insufficient finance to run the project c) Delay in acquiring the license d) Delays in mapping and transferring data e) Miscalculations of project estimates f) Failure or crash in the software g) Inflation and hence, budget going up than expected h) Lack of skilled labor i) Language barrier KEY STAKEHOLDERS Project Manager Authority Level Damiel Pishem Project Core Team General contractors Subject Matter Experts (SMEs) (What resources will you need with special expertise?) Usage of equipment APPROVALS Type Name Signature Date Project Manager Approval Instructor 18 th^ 07, Customer/Sponsor Approval

Getta Byte Software project Project Charter

Getta Byte 18 th^ 07,

Getta Byte Software project t t Accounting team Processing Primary High High Supp o rt Satisfy Meeting and Mail Project team Daily Sales team Sales Second ary Mediu m High Neutr al Monitor Meeting and Mail Project team Weekly Ima Payne Team member Key High High Supp o rt Manag e Meeting and Mail Project team Daily Hugh Duitt Team Key Mediu m Low Supp o Manag e Meeting and Project Daily

Getta Byte Software project member rt Mail team Nonia Bizness Team member Key Low Mediu m Neutr al Manag e Meeting and Mail Project team Daily Don Testit Team member Key Low Mediu m Neutr al Manag e Meeting and Mail Project team Daily Kurt Anser Team member Key Low Low Again s t Manag e Meeting and Mail Project team Daily Hugh Alsre Team member Key Low Low Neutr al Manag e Meeting and Mail Project team Daily Don Velv Team member Key Low Low Neutr al Manag e Meeting and Mail Project team Daily 3 Communication management plan Getta Byte Software Project Billing software Communication Vehicle Target Audience Description/Purpose Frequency Sender Distributio n Vehicle Internal / External? Comments Weekly status meeting Project Team Communicate updated project status Weekly Project manager Meeting External Informing stakeholders on the progress of the project Steering Committee Review CEO, CFO, Finance, Director sales, Prospect, Manager, Data architect updating the team on the current status of the project Monthly (^) Project manager Meeting External Steering committee

Getta Byte Software project 3 Communication management plan Getta Byte Software Project Billing software Communication Vehicle Target Audience Description/Purpose Frequency Sender Distributio n Vehicle Internal / External? Comments previous day regarding all that has been attained in the last 24 hours Project Review meeting All departmental heads To provide feedbacks regarding project deliverables and discussing the subsequent stage Bi-Weekly Project manager Meetings Internal Only Review on the milestones and attainment to be done in the meeting Project Post Mortem Report Meeting Head of Departments (^) Analyzing on what was attained, the achievement and the failures after project completion Monthly (^) Project manager Meeting (^) Internal & External Review on the milestones and attainment to be done in the meeting Daily mails Project team Informing all team members on the progress, work to be done, among other important information Bi-Weekly Project manager and project teams Mail only Internal & External Mails send to individual or another project team Project kick-off meeting Project team and stakeholders introducing the project targets and goals to the team members and stakeholders Once Project manager Meetings Internal & External Project objectives and aims shall be clearly stated and outlined to the team members and stakeholders Technical meetings Project technical team (^) Reviewing and discussing on various technical matters that are affecting the progress of the project Weekly (^) Project Technical manager Meetings Internal Only Technical matters which affect different departments shall be discussed during this meeting Stakeholder update meeting Stakeholders Updating stakeholders on the current status and the plan of the project Bi-Weekly Project manager Meetings Internal External The stakeholders shall be informed on various issues affecting the progress of the project Board Members meeting Board members Discussing the financial status and progress made and solving matters related to different certification Bi-Monthly Project manager Meetings Internal External All board members shall be informed on the schedule of this

Getta Byte Software project 3 Communication management plan Getta Byte Software Project Billing software Communication Vehicle Target Audience Description/Purpose Frequency Sender Distributio n Vehicle Internal / External? Comments meeting Project Monthly status report Project Team (^) Giving monthly updates regarding achievement and status of the project Monthly Project manager Meetings Internal External informing the project team regarding the attainment and monthly progress Newsletter Wider development updating the wider development on various achievement and what is being offered by the project Once Project communicatio n team Meetings Internal External making newsletter which shall capture all information regarding the project Project Documents Entire project team All documents related to the project When needed Project team members emails Internal Only

The project will not include the following: The financial records shall be out of scope of this project Shall not include the financial statements and standing of the entire company Database regarding 10 years pay slips of employees and related information Project Does Not Include (Exclusions) The software to go live by 1st September The software has highest level of security and protects the data from theft The software to reduce the labor requirement by 25% The software to have a reduced level of being hacked. The project to be completed within the prescribed budge Acceptance Criteria Getta Byte Software project Estimated Project Schedule Milestones Estimated Date of Completion a) The project shall begin on 1 st^ August 2020 b) Requirements from users gathered by 5 th^ August 2020 c) Appropriate vendor selected by 7 th^ August 2020 d) Purchase the software by 10 th^ August 2020 e) Customization tested by 15 th^ August 2020 f) Data transferred to cloud and validated by 20 th^ August 2020 g) Data transferred to cloud and map fields by 21 st^ August 2020 h) Appropriate personnel recruited by 22 nd^ August 2020 i) Appropriate manual for training developed in accordance to the vendor by 25 th^ August 2020 j) The product goes live by 1 st^ September 2020 The estimated completion date shall be 1 st^ September 2020 Total Estimated Length of Project 30 days

Getta Byte Software project Resource Requirements Role Quantity Estimated Length of Time Project manager 1 30 days IT specialists 2 30 days Software engineer 1 30 days Billing software 1 30 days Complete Desktops 10 30 days Human Resource manager 1 30 days Laborers 10 15 days Estimated Cost of Project Expense Type Description Estimated Cost Labor The labor shall include payments made to different people such as engineers, the project manager, IT manager for offering different services required to accomplish the project. The payments shall be made promptly to the parties delivering the services. Other payments such as payment to different services not outlined in this section shall also be termed as labor

Material The^ material^ cost shall^ include^ but not^ limited^ to purchase of all materials such as purchasing of Desktop, the billing software, the testing kit and other materials needed for this purpose

Contractor’s payment Different contractors hired to deliver given services such as connection, processing of licenses and other payment to external parties shall be paid under this bill.

Equipment and Facilities All equipment hired for the purpose of installation shall be paid under this bill. The equipment shall be hired and paid on hourly basis. The facility fee shall also include payment of different venues for meeting and processing all documents required by the project.

Travel cost The travel cost shall facilitate travelling of different parties in delivering project duties. Such travels shall include going for meetings, meeting different stakeholders among other travels as long as they are beneficial to the project

Total Estimated Cost of Project $ 250,