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Microsoft
®
Word 2016
Quick Reference Card
The Word 2016 Screen Keyboard Shortcuts
General
Open a Document Ctrl + O Create New Ctrl + N Save a Document Ctrl + S Print a Document Ctrl + P Close a Document Ctrl + W Help F
Navigation:
Up One Screen Page Up Down One Screen Page Down Beginning of Line Home End of Line End Beginning of Ctrl + Home Document End of Document Ctrl + End Open the Go To F dialog box
Editing
Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Undo Ctrl + Z Redo or Repeat Ctrl + Y
Formatting
Bold Ctrl + B Italics Ctrl + I Underline Ctrl + U Align Left Ctrl + L Center Ctrl + E Align Right Ctrl + R Justify Ctrl + J
Text Selection
To Select: Do This:
A Word Double-click the word A Sentence Press and hold Ctrl and click anywhere in the sentence A Line Click in the selection bar next to the line A Paragraph Triple-click the paragraph. Everything Ctrl + A
The Fundamentals
The File tab menu and Backstage view contain commands
for working with a program’s files, such as Open, Save, Close, New, and Print.
To Move Text with the Mouse: Highlight
the text you want to move, drag the text to a new location, and release the mouse button.
To Replace Text: Click the Replace
button in the Editing group on the Home tab. Or, press Ctrl + H.
To Close a Document: Click the
Close button, or press Ctrl + W.
To Correct a Spelling Error: Right-click
the error and select a correction from the contextual menu. Or, press F7 to run the Spell Checker.
To Use the Thesaurus: Right-click the
word you want to look up and select Synonyms from the contextual menu. Select a word or select Thesaurus to search the Thesaurus.
To Minimize the Ribbon: Click the
Minimize Ribbon button on the Ribbon. Or, press Ctrl + F1. Or, double- click a tab. Or, right-click a tab and select Unpin the Ribbon from the contextual menu.
To Change Program Settings: Click the
File tab and click the Options button.
To Get Help: Press F1 to open the Help
window. Type your question and press Enter.
To Create a New Document: Click the
File tab, select New, select a template and click the Create button. Or, press Ctrl + N.
To Open a Document: Click the File
tab and select Open, or press Ctrl + O.
To Save a Document: Click the
Save button on the Quick Access Toolbar, or press Ctrl + S.
To Save a Document with a Different
Name: Click the File tab, select Save As and enter a new name for the document.
To Preview a Document: Click the File
tab and select Print, then click Preview.
To Print a Document: Click the File
tab and select Print, or press Ctrl + P.
To View Advanced Printing Options:
Click the File tab and select Print. Select from the options under Settings.
To Undo: Click the Undo button
on the Quick Access Toolbar, or press Ctrl + Z.
File tab
Title bar
Ruler
View buttonsZoom slider
Close button
Insertion point
Status bar
Document window
Vertical scroll bar
Quick Access Toolbar
Ribbon
Horizontal scroll bar
Minimize Window
Navigation Editing
To Open the Navigation Pane: Click the Find button in the Editing
group on the Home tab. Or, press Ctrl + F.
To Search for a Word or Phrase: Click the Search box, type the word or
phrase.
To Search for Graphics, Tables, Equations, or Comments: Click the
Magnify button and select an option from the list. Click the Search box, enter the information you are searching for, and press Enter.
To View Search Results: Click Results in the Navigation Pane.
To View a Document’s Headings: Browse Headings in your document tab.
To View a Document’s Pages: Browse Pages in your document tab.
Styles
To Apply a Style: Select the text to which you want to apply the style and
select the style you want to use from the Styles Gallery in the Styles group on the Home tab.
To Apply a Document Theme: Click the Themes button in the Document
Formatting group on the Design tab of the Ribbon and select a theme.
To View All Available Styles: Click the Dialog Box Launcher in the
Styles group on the Home tab.
To Change a Style Set: Look through styles by clicking the Change
Styles button in the Styles group on the Home tab and choose the Style Set.
To Create a Style: Select the text that contains the formatting of the new
style, right-click the text, and click on Styles. Select Create a Style from the contextual menu and Save Selection as a New Quick Style, enter a name for the style, and click OK.
To Check Your Styles: Select the text you wish to check. Click the Dialog
Box Launcher in the Styles group on the Home tab of the Ribbon. Click the Style Inspector button in the Styles task pane.
Formatting
To Format Text: Use the commands in the Font group on the Home tab, or
click the Dialog Box Launcher in the Font group to open the dialog box.
To Copy Formatting with the Format Painter: Select the text with the
formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then, select the text you want to apply the copied formatting to.
To Indent a Paragraph: Click the Increase Indent button in the
Paragraph group on the Home tab.
To Decrease an Indent: Click the Decrease Indent button in the
Paragraph group on the Home tab.
To Create a Bulleted or Numbered List: Select the paragraphs you want to
bullet or number and click the Bullets or Numbering button in the Paragraph group on the Home tab.
To Change Page Orientation: Click the Page Layout tab on the Ribbon,
click the Orientation button in the Page Setup group, and select an option from the list.
To Insert a Header or Footer: Click the Insert tab on the Ribbon and click
the Header or Footer button in the Header & Footer group.
To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click
the Page Break button in the Pages group.
To Cut or Copy Text: Select the text you want to cut or copy and click the
Cut or Copy button in the Clipboard group on the Home tab.
To Paste Text: Place the insertion point where you want to paste and click
the Paste button in the Clipboard group on the Home tab.
To Preview an Item Before Pasting: Place the insertion point where you
want to paste, click the Paste button list arrow in the Clipboard group on the Home tab, and hold your mouse over the option you’d like to preview.
To Insert a Comment: Select the text where you want to insert a comment
and click the Review tab on the Ribbon. Click the New Comment button in the Comments group. Type a comment, then click outside the comment text box.
To Delete a Comment: Select the comment, click the Review tab on the
Ribbon, and click the Delete Comment button in the Comments group.
Drawing and Graphics
To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
Online Pictures button in the Illustrations group. Type the name of what you’re looking for in the Office.com Clip Art field and press Enter.
To Insert a Picture: Click the Insert tab on the Ribbon and click the Pictures
button in the Illustrations group. Find and select the picture you want to insert and click Insert.
To Insert a Screenshot: Click the Insert tab on the Ribbon and click the
Take a Screenshot button in the Illustrations group. Select an available window from the list, or select the Screen Clipping option to take a screen clip.
To Draw a Shape: Click the Insert tab on the Ribbon. Click the Shapes
button in the Illustrations group, and select the shape you want to insert. Then, click and drag where you want the shape located. Hold down the Shift key while you drag to draw a perfectly proportioned shape or straight line.
To Insert WordArt: Click the Insert tab on the Ribbon, click the WordArt
button in the Text group, and select a design from the WordArt Gallery. Type your text. If necessary, click the text box and drag it to the desired position.
To Insert SmartArt: Click the Insert tab on the Ribbon, click the SmartArt
button in the Illustrations group, select a layout, and click OK.
To Adjust Text Wrapping: Double-click the object, click the Wrap Text
button in the Arrange group on the Page Layout tab, and select an option from the list.
To Resize an Object: Click the object to select it, click and drag one of its
sizing handles ( ), and release the mouse button when the object reaches the desired size. Hold down the Shift key while dragging to maintain the object’s proportions while resizing it.
To Format an Object: Double-click the object and use the commands located
on the Format tab.
To Delete an Object: Select the object and press the Delete key.
Tables
To Insert a Table: Click the Insert tab on the Ribbon, click the Table button
in the Tables group, and select Insert Table from the menu.
To Insert a Column or Row: Click the Layout tab under Table Tools on the
Ribbon and use the commands located in the Rows & Columns group.
To Delete a Column or Row: Select the column or row you want to delete,
click the Layout tab under Table Tools on the Ribbon, click the Delete button in the Rows & Columns group, and select an appropriate option from the menu.
To Adjust Column Width or Row Height: Select the column or row you want
to adjust, click the Layout tab under Table Tools on the Ribbon, and use the commands located in the Cell Size group.
