Nicholas 20ratemo 131104020600 phpapp01, Study Guides, Projects, Research of Computer science

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TITLE: NYAMACHE MANAGEMENT

SYSTEM

NAME: NICHOLAS RATEMO

REG. NO. :BIT/112/

UNIT TITLE: PROJECT

SUPERVISOR: MR. NJAGI

DECLARATION

“I Nicholas Ratemo do hereby declare that the information in this project report is my original work and has never been published or submitted to any other institution of higher learning for any academic award to the best of my knowledge.” Signed........................ Date............................. Niholas Ratemo (STUDENT)

Table of Contents

• DECLARATION......................................................................................................................................
• DEDICATION..........................................................................................................................................
• INTRODUCTION....................................................................................................................................
• BACKGROUND INFORMATION.........................................................................................................
  • Conclusion............................................................................................................................................

BACKGROUND INFORMATION

NYAMACHE HOSPITAL is a prestigious hospital situated a long kisii-kiligoris road with a very large patient capacity. This number is increasing at a rapidly with each passing day. The Management of the hospital is concerned with the increasing effort in keeping the records of the patients and recording their activities( done manually). The hospital treats both indoor patients and the outdoor patients. It maintains full information of both indoor patients and outdoor patients for the purpose of future use. Doctors who serve to the hospital are the regular employees of the hospital, sometimes-external doctors are used to handle complicated cases. So the hospital needs to maintain its Doctors’ records separately along with the records of its other employees. All these operations are getting cumbersome day by day because of the stiff rise in data. As I visited the hospital work was done as follows: -Registration of patients is done by just writing the Patients name, age and gender. -Whenever the Patient comes up his information is stored freshly.

• Bills are generated by recording price for each facility provided to Patient on a separate sheet and at last they all are summed up.
• Diagnosis information to patients is generally recorded on the document, which contains patient information. It is destroyed after some time period to decrease the paper load in the office. -All this work is done manually by the receptionist and other operational staff and lot of papers are needed to be handled and taken care of. -Doctors have to remember various medicines available for diagnosis and sometimes miss better alternatives as they can’t remember them at that time.

PROBLEM STATEMENT

Lack of immediate retrievals. The information is very difficult to retrieve and to find particular information like to find out about the patient’s history, the user has to go through various registers. This results in inconvenience and wastage of time. Lack of immediate information storage : The information generated by various transactions takes time and efforts to be stored at right place. Lack of prompt updating : Various changes to information like patient details or immunization details

Budgeting

Is a part of a system budgeting and accounting practices which helps the system analyst to determine the approximate cost and savings for an organization. Budget Item Amount in Ksh.

1. EQUIPMENT

1 Computer System (Laptop Computer) 30,

5 Rewritable DVDs for Back up @ 30 150

2 ream of printing paper @450 900

5 pencils and 5 pens 60

2 GB flash Disk 2000

Services 80,

Sub-Total 113,

2. COMMUNICATION

Airtime @400per week*16wks 6400

Transport per month @ 6000 *4 months 24000

Sub-Total 30,

Grand total 143,

Time scheduling

The amount of time required to install system is approximately four months Project Proposal Project Planning Project initiation Project research System design System development System Validation Report Writing Project presentation

Feasibility study

Economically Feasibility: The system being developed is economic with the hospital s point of view. It is cost effective in the sense that has eliminated the paper work completely. The result obtained contains minimum errors and are highly accurate as the data is required. Technical feasibility: The technical requirement for the system is economic and it does not use any other additional Hardware and software. Behavioral Feasibility : The system working is quite easy to use and learn due to its simple and attractive interface.

JUSTIFICATION

This project is to create a successful system between October,2013 and April, 2014 in order to reduce the work load of employees in Nyamache Hospital and also to avoid time wasted by patients who attends the hospital.

enters a required queue, which respects the scheduled appointment time. Patients who arrive early are reminded of their actual appointment time. Patients who forget their appointment letter can check in manually by entering their first name into the system. Volunteers are also on hand to assist. The Results The system has reduced the queue completely, greatly reducing stress for staff and ensuring a good experience for patients. Data captured using the system will be used to improve appointment scheduling in the future as it provides a clear picture on patient flow from entry to exit. The system provides information on daily work flow, which has the benefit of enabling roster makers to improve staff rosters in the future and ensure high traffic areas are appropriately looked upon.

CASE STUDY :NYERERE NATIONAL HOSP. Dr Korir Mohamed is Chairman of Nyerere Hospital, in Tanzania that I interviewed the following version of the interview. i would like to know a little about Nyerere Hospital-its origin, history and how it’s come to Tanzania. Nyerere hospital is an international hospital currently with operations and developments in the whole country of Tanzania. It is stuated along Mamlaka road in Dodoma town. It started in the year 1934 with a small number of patients attending it per day and it has grown until now with an average of 5000 patients visiting various parts of the hospital each day. Is your hospital management system different from the one that was being used before? Yes. Tell me, what was the kind of system your hospital was using before. The old system registration of patients is done by just writing the Patients name, age and gender on a paper. Whenever the Patient comes up his information is stored freshly no reference .Bills are generated by recording price for each facility provided to Patient on a separate sheet and at last they all are summed up. Diagnosis information to patients is generally recorded on the document, which contains patient information. All this work is done manually by the receptionist and other operational staff and lot of papers are needed to be handled and taken care of .The information is very difficult to retrieve and to find particular information like to find out about the patient’s history, the user has to go through various registers. This results in inconvenience and wastage of time. The information generated by various transactions takes time and efforts to be stored at right place. Various changes to information like patient details or immunization details of child are difficult to make as paper work is involved. This becomes a difficult task as information is prepared manually. what is the kind of system your hospital is using now? The administrator can create User accounts for the staff, define the departments of the hospital and schedule for the doctors and other staff members which can be viewed all through the application. The registration module can captures the complete patient’s information with a unique identification number. Can store and keep the watch over the stock/issue of various medicines to the Dispensary department. Can generate the bill is generated once the patient is discharged by the Doctor.

Conclusion

In this information age, it is therefore essential that hospital management system be done with the utmoste eficiency and accuracy. This is the point at which records management in hospital is integrated with computer science in order to develop a computer based records management system. The conclusion is that efficient and comprehensive records keeping is as good as guaranteed when the art of recordkeeping is simulated and integrated into a computerized records management system.

existent literature material to obtain facts and data regarding a specific subject. Locating these sources and retrieving the information will help in data collection. In the development of the nyamache management system, this research methodology will be mainly used in the analysis and design phases of the system development process. This is because it will permit the researcher to analyze changes in trends. Design In systems design the design functions and operations will be described in detail, including screen layouts, process diagrams and other documentation. Design elements will describe the desired system features in detail, and generally will include functional screen layout diagrams, pseudo code, and a complete entity-relationship diagram.

Testing:

Testing is critical for a newly developed system as a prerequisite for it being put into an environment where the end users can use it. Exhaustive testing is conducted to ensure accuracy and reliability and to ensure that bugs are detected as early as possible. In the process of designing the system, three levels of testing will be conducted, namely, unit testing, user acceptance and system testing. Unit Test Unit test is where the system is tested partially and independently, component by component, to ensure that particular portion or module is workable within it. In the development of the of Nyamache management system, each component will be tested independently before finally integrating each of them into one system. System Test A system normally consists of all components that makeup the total system to function. It will be required to ensure the smooth running of the system as a whole, and it should perform as expected and as required. Here, technical and functional testing will be performed. The technical testing will involve the process of testing the systems compatibility with the hardware, operating system, data integrity in the database and user authorization access rights.. User Acceptance Test users will be involved so as to analyze acceptability and usability and also to identify areas that may require modification before the system can fully be commissioned for use.

System Documentations

System documentation is a crucial aspect of system implementation. It it will provide a frame of reference with regards to the implementation process. In designing the system, the documentation will be done in form an integrated FAQ file that users of the system can refer to if they have any challenges as far as using the system is concerned.

Assumptions that will be made by the new system

The following basic assumptions will be made while designing the system  That the system shall be used only by the Nyamache Hospital staff  That every system user shall have a unique username and password which shall be assigned by the administrator.  That the system shall be used to add, update and delete Nyamache hospital records  That the normal user shall not have the right to delete information from the system 13

regards to the intended users of the system, the following suppositions will be made  That the end user shall have a basic knowledge of working with computers  That the end user shall have a basic knowledge of the English language which is used in the GUI and associated documentation.

Limitations of the System

Usability With regard to its use, the system will only cater for English speakers. The GUI and associated documentation is in English. This may present a problem for non- English speaking users Accessibility The system has only two user levels which only cater for the administrator and data entrant. Security The system also does not cater for the automatic back up of the data in the database. This may present a security problem in the event of data loss. Advantage of the new system The main advantage of the new system is that it will enable faster and more efficient storage, execute important reports to support daily medical tasks, retrieval and updating of Nyamache hospital records. 14

Fig.2 user reg. form

Data Entry and Manipulation Forms

Data entry and manipulation forms in the system include the data add, delete and edit forms. The add and edit functions will be accessible to both the administrator and normal user who is expected to be the main data entrant. However, access to the delete forms will be restricted to a user with administrative privileges. Fig.3 Data manipulation form 16 OK

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CANCEL

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