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MS Word 2003
Word Processing is perhaps the most common and comparatively easier application to work on any computer. A word processor lets you to change words or phrases, to move whole sections of text from one place to another, store blocks of text, align margins all in few seconds. Use of word processors has changed the look of official correspondence, reports, and proposals etc. to a great extent. MS Word is an advanced word processing product by Microsoft company. The powerful features of Word will allow you to create even graphic based multicolumn publications such as Fliers, News letters and Internet web pages.
This section provides an overview of MS - Word and deals with the following features:
Starting MS-WORD- File management Editing documents Formatting documents Printing documents Inserting pictures into document Tables Password protect of document Inserting objects of other type(MS-Excel, Photo Editor etc.) Other features Mail merge
Start Word 2003
Switch on your computer. Click Start button then point to Programs and then click on MSWord. You will get a screen as shown below:
PARTS OF WORD WINDOW
Please see the picture below for a visual image of parts of an active window has:
Title bar This tells you which application package is currently running and which document is currently open.
Menu bar This is the traditional windows style drop-down menu. When you point to any menu title and click once with the mouse, the menu will open displaying all the commands available under this menu. Clicking on the desired command would tell Word to execute that command. Some commands have ellipses (…) in front of them. These commands have further sub commands. Commands appearing in dim mode cannot be executed unless the prerequisite functions required by that command have been performed, e.g. you cannot use the Copy or Cut command from the Edit menu unless you have selected a piece of text first. Many commands also have a keyboard shortcuts specified against their names.
Standard toolbar Toolbars contain buttons, drop-down menus and other controls that help you to quickly alter the appearance and arrangement of documents by executing a variety of word commands. Toolbars are very helpful and convenient in quickly executing
TOOLBARS AND THEIR ICONS
Word Standard Toolbar
File management
Creating a New Document
Click on File Menu Select and click New option
Otherwise click button on the standard toolbar
Opening an Existing Document:
Click File Menu Select and click Open option Otherwise click button on the Standard toolbar. Double click on the file from the open window
Saving a Document
Click File Menu Select and click Save button. Otherwise click button o on the Standard toolbar.
Moving through the document
Open any word document. You can move the cursor to any location on the screen by using the arrow keys on the keyboard. Right arrow key is used to move one position to the right of the cursor Left arrow key is used to move one position to the left of the cursor. Up arrow key is used to move one position to the top of the cursor. Down arrow key is used to move one position to the down of the cursor. Page Up key is used to move down the screen at a time Page down key is used to move up the screen at a time Hold down Ctrl key and press Home to move to beginning of the document. Hold down Ctrl key and press End to move to end of the document.
You can move to any position on the screen by moving the cursor with the mouse. You can use scroll bars to scroll the text upward and down ward.
Closing a Document
Click File menu Select and click Close button. Otherwise click butt on menu bar
Editing Word document
Cut , Copy and Paste options
These options will allow you to Cut or Copy a piece of text from one location and to paste at a new location.
To do these functions,
Place the cursor at the begining of the text to be selected. Drag the mouse pointer over the text. The text will now appear in reverse vedeo as shown below:
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Click Edit menu and then click on Cut option (or) click icon on the Standard Toolbar. Move the cursor to the place where you want the text to be pasted.
Click Edit menu and then click Paste option (or) click icon on the Standard Toolbar.
For copying the text from one location to other location the same procedure is to be followed. The difference between Cut and Copy is that while using the Cut option the text will be removed from its original location and pasted at a new location, where as when using Copy option a copy of the selected text is pasted at new location without disturbing the original text.
Click ReplaceAll button once. You get the below dialog box.
Click OK button and then click X to close Find and Replace dialog box.
Moving the cursor to a specific page
If your word document contains more than one page, you can directly go to specified page by clicking Edit menu and then clicking Go To option. You will get the dialog box as shown below.
In the Enter page number text box, type the required page number as shown below.
Click Go To button. Cursor will immediately jump to page 4. Click Close button to close Find and Replace dialog box.
Formatting documents
Bold, Underline and Italicize the selected text
Open a word document. Block the text by first clicking at the start of the text and holding the left mouse button and drag to the desired position and then release the left mouse button. The selected area will be highlighted. Move the mouse pointer to the button on the Standard Toolbar and click once. Move the mouse pointer outside your text and click to release the highlighting. Your text will now appear in BOLD FACE. Like this you can underline or italicize the desired text by using the following buttons
The numbers should be replaced with bullets as shown below
- MS-Word
- MS-Excel
- MS-PowerPoint
- MS-Access
- MS-Outlook
Indenting Paragraphs
Select a paragraph with the mouse. Click on the Right (increase) Indent b button on the toolbar.
Leave the highlighting on and click once more on the Right Indent button. Click once on the Left Indent button. Your text should now be indented by one Tab stop. Each time you click, the paragraph is moved one tab stop.
Changing case of text
You can change the selected text into either UPPERCASE, lowercase, Title case or tOGGLE cASE
Highlight the text. Select the Format menu option Choose Change Case option. You will get the dialog box shown below.
From the list of options select UPPERCASE to convert lower case into uppercase
Indenting text with tabs
Type your name and address as you would at the head of a letter, but aligned with the left margin e.g.
K.Manohar H.No 10-334/3, V.P. Nagar, Malakpet, Hyderabad.
Move the cursor to the start of each line and press the Tab key. Just as with the right indent button, your text will move right. How much it moves will depend on the tab settings, which you can change in the Format, Tabs menu as shown below.
Font Controlling
To get different character styles we can change Font type Click on Format menu Select Font option. You will get the following screen.
In the Presets tab, select Two option to get below screen.
Click OK button. Your document will be converted to two-column document.
Spelling and Grammar Checking of word document
Open any word document. Click Tools menu and then click Spelling and Grammar option. You will get the below dialog box.
Note all words that appear red color in First box are spelling mistakes. If you want to accept the suggested word, in the second box click on Change. If not, click Ignore button. You can also add a word to the dictionary by clicking on the Add button. Continue this process until you get the dialog box, shown below:
Click OK button. Save your work when the spell-check is complete, so that the corrections are saved.
document. For example, use a unique header or footer on the first page, or leave the header or footer off the first page. You can also use different headers and footers on odd and even pages or for part of a document.
The Header and Footer tool bar is
To Create header or footer
Creating different footers or headers for even and odd pages
Preview document
Open any word document. Click File menu and then click Print Preview option. You will get a screen similar to this.
