Organizational Behavior: Roles and Functions of Managers, Lecture notes of Organization Behaviour

An introduction to Organizational Behavior, focusing on the roles and functions of managers. It covers Henry Fayol's Functions of Management, the three levels of managers (Top, Middle, and First Line), and the qualities required by managers. Additionally, it discusses the major functions of management (planning, organizing, leading, and controlling) and the roles played by managers (interpersonal, informational, and decisional).

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2019/2020

Uploaded on 10/10/2021

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ITE 3562 BIT – UoM 1
ITE 3652 Organizational Behavior
Lesson 1: Introduction to Organizational Behavior
1.0 Role of Managers in the Organisation
In the business world every organization needs to have a manager who is responsible enough
to look after the organization’s day-to-day activities. In the large bushiness, there are several
managers, and each of them has a specific department that they should focus on. This way,
the business owner can ensure that all areas of the company are well-managed. The role of
managers has been discussed in the Henry Fayol s Functions of Management (early
20thCentury) and it has been clearly defined as Managers get things done through other
people. At the same time Henry Fayol described that managers make decisions, allocate
resources, and direct the activities of others to attain goals. They are also responsible for
planning and directing the work of a group of individuals, monitoring work, and taking
corrective action when necessary. It has been categorized in to three main levels of managers
as;
Top Manager
Middle Manager
First Line Manager
These managers role is to work for the achievement of goals. Organization has been specified
as a social unit composed of two or more people, that functions on a relatively continuous
basis to achieve a common goal or set of goals.
Top Manager - The top managers make decisions about the organization, direct the
organization to achieve its objectives and are instrumental in creating the vision and mission
of the organization. They are the strategic think-tank of the organization.
Middle Manager - General Managers, branch managers, and department managers are all
examples of middle-level managers. They are accountable to the top management for their
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ITE 3652 Organizational Behavior

Lesson 1: Introduction to Organizational Behavior

1.0 Role of Managers in the Organisation In the business world every organization needs to have a manager who is responsible enough to look after the organization’s day-to-day activities. In the large bushiness, there are several managers, and each of them has a specific department that they should focus on. This way, the business owner can ensure that all areas of the company are well-managed. The role of managers has been discussed in the Henry Fayol s Functions of Management (early 20thCentury) and it has been clearly defined as Managers get things done through other people. At the same time Henry Fayol described that managers make decisions, allocate resources, and direct the activities of others to attain goals. They are also responsible for planning and directing the work of a group of individuals, monitoring work, and taking corrective action when necessary. It has been categorized in to three main levels of managers as;  Top Manager  Middle Manager  First Line Manager These managers role is to work for the achievement of goals. Organization has been specified as a social unit composed of two or more people, that functions on a relatively continuous basis to achieve a common goal or set of goals. Top Manager - The top managers make decisions about the organization, direct the organization to achieve its objectives and are instrumental in creating the vision and mission of the organization. They are the strategic think-tank of the organization. Middle Manager - General Managers, branch managers, and department managers are all examples of middle-level managers. They are accountable to the top management for their

department’s function. Middle-level managers devote more time to organizational and directional functions than top-level managers. First Line Manager - supervisors, section leads, and foremen are examples of low-level management titles. These managers focus on controlling and directing. Low-level managers usually have the responsibility of: Assigning employees tasks; Guiding and supervising employees on day-to-day activities; Ensuring the quality and quantity of production; Making recommendations and suggestions; Up channeling employee problems. Figure 1.1 gives the levels of managers and their roles. Figure 1.1 Managerial Levels in the Organization. Henry Fayol put the qualities required by managers into the following categories:  Physical – health, fitness  Mental – ability to understand and learn; judgment, mental ability and adaptability.  Moral – energy, firmness, willingness to accept responsibility, initiative, loyalty, tact, dignity. 2.0 Functions of Management Management has been described as a social process involving responsibility for economical and effective planning & regulation of operation of an enterprise in the fulfillment of given purposes. The major functions that a manager completes can be categorized into four different functions known as planning, organizing, leading, and controlling.

3.0 Management Roles There are many roles that a manager plays in an organisaion. According to the views of Henry Mintzburg – 1960 s @ MIT the management roles played by the managers are categorizes in to interpersonal skills, informational roles and decisional roles. Interpersonal Roles  Different roles played by managers  Can perform different duties as different characters (supervisor, floor manager, sales manager)  Leadership role of manager  Liaison – thread role within the interpersonal group Informational Roles  Monitor – collect information from outside organization  Disseminator – Transmit information  Spokesman – Represent the organization to the outside Decisional Roles  Entrepreneur – Initiate and oversee new ideas  Disturbance Handler – Take corrective actions in response to unforeseen problems  Resource allocator – allocating resources  Negotiator – Discuss the issues with relevant parties 4.0 Managerial Skills A manager has to perform a number of jobs. It necessitates that a manager should have proper skills to perform different jobs. Technical Skills: Technical skills are necessary technical skills or the ability to work with the resources, tools, techniques, procedures. Most of the time. First line managers as well as many middle managers have involved in technical aspects of the organization’s operations..

Technical skills include knowledge of and proficiency in certain specialized such as engineering, computers, finance or manufacturing. Human Skills: This is a very important skill for a manager. It gives the ability to work well with other people both individually and in a group. Managers with human skills can get best out of the people working with them. These skills required for a manager for effective communication, motivate the employees, leed and inspire the employees and build the trust. These skills are needed by managers at every level but top managers need them the most. Conceptual Skills: Conceptual skills are essential to higher level managers since it give s the ability to integrate and coordinate various activities. Conceptual skills are helpful in decision- making. Since all managers have to take decisions so these skills are essential for all managers but these become more important as they make up the organizational hierarchy. Senior managers must have the ability to think and to conceptualize about abstract solutions. They must be able to see the organization as a whole and the relationships among its various subunits and to visualize how the organization fits into its broader environment. These skills can be depicted in a diagram: Figure 1.3 Skills required by the different managerial levels Based on Luthan’s study about managers in he specified that most managers do participate in following activities  Traditional Management – Decision making, planning, controlling  Communication – Exchanging routine information and processing paper work