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DEPARTMENT OF HUMAN RESOURCES
POSITION A NALYSIS QUESTIONNAIRE
Please indicate the type of review that will be conducted:
Reclassification New Position
If this position is currently filled, has the incumbent performed the new duties for a minimum of
six (6) months?
Yes No
EMPLOYEE’S NAME
JOB TITLE
POSITION TYPE Regular Full Time Limited Service
DEPARTMENT
DIVISION
REPORTS TO (Name)
SUPERVISOR’S JOB TITLE
DATE
The purpose of this questionnaire is to obtain current information to document the requirements of
this position and the work performed.
Please complete this questionnaire as honestly, completely and accurately as you can. Base your
answers on what is normal to the current job, not special projects or temporary assignment duties,
unless these tasks are a regular part of the job.
I. JOB OBJECTIVE, JOB DUTIES AND RESPONSIBLITIES
A. JOB OBJECTIVE (GENERAL PURPOSE OF POSITION)
Indicate in one or two sentences the general purpose of the position (or why this job exists). ( For example: To operate, maintain, and repair computer equipment and to provide technical assistance to users.)
I. JOB OBJECTIVE, JOB DUTIES AND RESPONSIBLITIES ( CONTINUED )
B. PRIMARY JOB RESPONSIBILITIES
Describe specific duties and responsibilities that are essential to the purpose of this position and critical to successful performance, listing the most important first. For each duty and responsibility, describe the successful completion or result of that activity. DO NOT use acronyms or abbreviations. Use a separate sentence or paragraph for each duty and responsibility. Most positions can be described within 10 or fewer major responsibility areas. Each statement should be brief and concise. Give the best estimate of average percentage of time each duty and responsibility takes over the course of a day. Copy and attach additional information, if necessary. Marginal or occasional duties and responsibilities will be described in the next section.
SAMPLE TASKS
- Answers questions and provides information to customers by telephone.
- Maintains and updates various hard copy and computer files
- Collects, sorts and distributes incoming mail.
- Types various correspondence and forms.
- Makes travel arrangements.
Percent (%) of Daily Time
30% 20% 20% 20% 10%
100%
II. EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES ( CONTINUED )
B. EXPERIENCE/SKILLS
- What would be the minimum length of work experience necessary to obtain this knowledge without the benefit of education described above?
less than six months six months, less than one year
one year, less than three years three years to five years
five years to seven years other __________________________
- Please indicate the specific work experience required to perform this job. For example “ two (2) years of accounting experience in a public sector environment. ” Please ensure that the experience stated is what is actually required for the job , not what is preferred.
- Please list any specialties or areas of study that you think should be REQUIRED for this position. Additional skills, capabilities, or previous experience
C. CERTIFICATIONS AND LICENSES
Does the position require any professional certifications, licenses and or registrations?
Yes No (If No, skip to next section.)
- List all required professional certifications, licenses required to perform this position and the time frame required to obtain certification/license for this position. (e.g. before employment; within one year of employment) (attach additional pages, if necessary)
CERTIFICATION/LICENSE TYPE
Example: Certified Public Accountant (CPA)
TIME FRAME REQUIRED TO OBTAIN Example: Must obtain within one (1) year of employment
II. EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES ( CONTINUED )
D. MOTOR VEHICLE OPERATION
- Does this position operate a city vehicle?
Yes No (If No, skip to next section.)
2. If YES , what type of vehicles? (Ex ample: passenger van, side‐ loader refuse truck.)
If YES, is this vehicle driven on city streets?
Yes No
Check the appropriate item(s) for frequency each vehicle is driven month.
Daily 1 ‐ 4 times 5 ‐ 9 times Other _____________
- What type of driver’s license is required for this position? (check all that apply)
Regular (Class D) Driver’s License
Class A Commercial Driver’s License (CDL)
Class B Commercial Driver’s License (CDL)
Class C Commercial Driver’s License (CDL)
Other
If a Commercial Driver’s License is required please list the name/type of vehicle position is required to operate that requires the license.
- List any special CDL endorsements that are required. For example: passenger endorsement, HAZMAT, tank vehicles, etc.
III. SUPERVISION
FORMAL supervisory responsibility is defined as actively participating in the hiring, provides coaching/counseling and conducts performance evaluations of other City employees. If you are required to conduct and sign annual performance evaluations, you have formal supervisory responsibility.
- Does this position supervise one or more full‐time positions?
Yes No
- What is the total number of positions supervised?
V. EFFECT OF ERRORS
What is the most serious consequence, which could result from an error made in this position? Check all applicable statements below:
Errors are easily and quickly detected and would result in only minor confusion or clerical corrections.
Errors are usually detected in succeeding operations and generally confined to one division.
Errors may cause considerable interruption and delay in work output.
The effect is usually confined within the City, but may extend indirectly to outside relationships.
Errors are hard to detect, may be serious, but usually confined within the City.
Errors are hard to detect and may be serious, affecting outside relationships.
Errors could result in the death/serious injury of a person.
VI. SCOPE OF RESPONSIBILITY
A. CUSTOMER CONTACT
- Internal: List persons or departments that are internal customers and the frequency and type of contact (i.e., frequent contact in person and over the telephone with Police Department staff).
- External: List general groups ( i.e., neighborhood organizations, vendors, etc.) that are external customers and the frequency of contact ( i.e., constant contact with clients or neighborhood organizations, weekly contact with vendors, etc. )
B. FISCAL RESPONSIBILITY
- What are the fiscal responsibilities of this position?
VI. SCOPE OF RESPONSIBILITY ( CONTINUED )
- Is this position responsible for collecting money (by cash, check, or transfers) on behalf of the City?
Yes No
If yes, please explain:
- Is this position charged with managing a budget, employee salaries, etc?
Yes No
If yes, please explain:
VIII. WORKING CONDITIONS
A. Hours: What are the normal working hours for this position (i.e., call out, shift work, mandatory overtime, holidays, weekends, etc.).
B. Location: Describe place(s) where work activities are performed (i.e., at a desk, in computer room, etc.) and any conditions that warrant special attention (i.e., high noise level, exposure to dust, etc.).
C. Physical Elements: Describe in action verbs the physical elements of the position and an estimation of how frequently these actions are performed and/or the duration of the action (i.e., sits at computer terminal and enters data 4 ‐ 6 hours per day).
X. ADDITIONAL INFORMATION
Please include any additional information that will aid in the preparation/evaluation of an accurate
description of this job (attach additional page(s) if necessary).
This questionnaire was completed by:
NAME, TITLE DATE
If the position is currently filled, please have the incumbent review and sign below.
NAME, TITLE DATE
(Signature does not necessarily imply agreement, only acknowledges changes.)
XI. SUPERVISOR/MANAGER AND DEPARTMENT DIRECTOR
If this questionnaire was completed by the current incumbent, please review the employee’s
responses carefully. If you disagree with the statements or any information is missing, please list in the
space below. The employee’s work performance will not be considered in the classification review of
this position. DO NOT CHANGE ANY OF THE EMPLOYEE’S RESPONSES.
If this request is to reclassify an existing position, briefly describe the reassignment of work, the new
function added by law or other factors, or the reorganization which changed the duties and
responsibilities of this position.
DIVISION MANAGER’S SIGNATURE DATE
DEPARTMENT DIRECTOR’S COMMENTS
DEPARTMENT DIRECTOR’S SIGNATURE DATE
