PRESENTATION SKILLS_COMMUNICATION, Slides of Communication and Presentation Skills

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Communica

tion Skills

PRESENTATION SKILLS



Presentation skills are the skills you need

in delivering effective and engaging

presentations to a variety of audiences.

These skills cover a variety of areas such

as the structure of your presentation, the

design of your slides, the tone of your

voice and the body language you convey.

TYPES OF

PRESENTATION

1. Information-giving (predominantly descriptive, giving or summarizing information) 2. Discursive (to debate the strengths and limitations of an approach or develop an argument, exploring and weighing up different perspectives, challenging your audience to accept a different viewpoint) 3. Demonstrative (to be used in the context of training or teaching a practical skill to others)

Contd…  Usually, the majority feels nervous when presenting something. It is mainly due to the fact that in a live presentation there is no second chance.  You can master this skill like many others, but it requires rigorous preparation, constant rehearsal, deep reflective practice and constructive feedback.

Contd…

4. Your presentation has to be brief, clear and precise.
5. Overloading the audience with very detailed information will not automatically make your presentation better.
6. A potentially good presentation might be weakened by packing it with excessive details and losing a sense of key ideas and conclusions you want to communicate to the audience.

STRUCTURE  Whether the audience can understand what you are trying to communicate will be determined by how you structure your presentation.  You should focus on the development of a clear structure that will help to map out and guide you in your preparations and in your final delivery.

INTRODUCTION

 It is of key importance to get a good beginning.  Apart from introducing yourself and subject of your presentation, you should plan carefully about what point of entry will stimulate your audience and at the same time, form a springboard into the main topics of your delivery.

MAIN PRESENTATION

 Main presentation will be influenced by the general context and aim of your presentation and the expected audience.  As you develop your knowledge of the topic, you will feel more confident about what to include and what to exclude.  Identify the key messages.  Remember, less is almost always more.

Contd…  Always leave your audience with something memorable, say a powerful visual or a convincing conclusion, with a key idea, a central theme to take away and want to reflect on later.  It is also good practice to thank the audience for their patience and to invite questions or discussion.

TIMING

 In most presentations, it is usually better to deliver less content at a reasonable pace, than too much content at a faster pace that may leave the audience feeling overwhelmed and confused.  You should fit the topic into the allotted time and plan time for breaks and questions. This means you should think clearly about what to include and exclude from the final version of your presentation.

FORM OF LANGUAGE

 It is important to recognise and respond to the difference between formal written language and spoken language. When giving a presentation it is not obligatory to use complicated language constructions, to use long words, or to speak in nested and convoluted sentences.  If you choose to speak in a way that does not necessarily come naturally to you, or is in some way made more complicated than it needs to be, you will in all probability not communicate effectively..

ENVIRONMENT

(EQUIPMENT,

^ FACILITIES)

An important aspect of planning concerns the location of your presentation. This can have significant implications for how you plan your content and organise yourself.  Go to see the room in which you will be presenting in advance of arriving for the actual presentation.

Contd…  If you use more pictures and diagrams than text, you will possibly help the audience to understand better what you are saying. This is because after three days an audience will have retained 7% of what they read (bullet points, or other notes on the screen), but 55% of what they saw pictorially (charts, pictures, diagrams).

VERBAL

(VOICE, INTONATION,

APPROPRIATE

LANGUAGE)

 Remember that your voice is an incredible tool. On average 7% of what the audience understand comes from the words that are used within the verbal interactions, compared with 38% of information resulting in tone of voice and 55% being dependent on non- verbal cues.