Project Initiation phase, Slides of Production and Operations Management

Download Project Initiation phase and more Slides Production and Operations Management in PDF only on Docsity!

PHAS

INITIA

TION

OVERVIEW DESCRIPTION PHASE GATE ACTIVITIES DELIVERABLES PLANNING CHARTER

OVERVIE

W

• (^) Delivers a Project Charter.
• (^) Defines the preliminary project cost, scope, roles, and timeline.
• (^) Formalizes the existence of the project.
• (^) Approves the project to advance to the Planning Phase.

OVERVIEW DESCRIPTION PHASE GATE

ACTIVITIES DELIVERABLES PLANNING CHARTER

• (^) Time and effort depend on the size and complexity of the project.
• (^) Small projects may take hours, while large strategic projects may take weeks. Main purpose: Authorize the project and provide a foundation for planning and management.
• (^) Details are documented in the Project Charter.
• (^) The Project Charter serves as the main output of the Initiation Phase. Benefits of the Project Charter:
• (^) Helps the team clearly define the project
• (^) Supports better decision-making
• (^) Increases chances of project success
• (^) Clarifies goals, benefits, and technical approach

OVERVIEW DESCRIPTIO

N

PHASE GATE ACTIVITIES DELIVERABLES PLANNING CHARTER

• (^) Agree to a vision for the project
• (^) Define the major goals & project justification
• (^) Review project charters, project change controls and lessons learned from previous projects
• (^) Identify all of the project stakeholders
• (^) Identify service/product owners
• (^) Identify project team member roles and responsibilities Identify the resources required, the cost estimates, and a broad timeline
• (^) Create the project charter
• (^) Obtain approval from Project Sponsor to move forward with detailed planning. INITIAT ION PROCE SSES OVERVIEW DESCRIPTION PHASE GATE PROCESS ACTIVITIES DELIVERABLES PROJECT PLANNING PROJECT CHARTER

OVERVIEW DESCRIPTION PHASE GATE ACTIVITIES DELIVERABLES PLANNING CHARTER PROJECT PLANNING / DISCOVERY / BUSINESS PROCESS ANALYSIS Before developing the Project Charter, organizations often conduct planning or Business Process Analysis (BPA) sessions. These sessions are necessary to better understand project requirements since a charter cannot be finalized without sufficient detail. Project planning sessions help define the overall direction of the project and are different from kickoff meetings, which are used to communicate finalized plans to the team. During this phase, teams clarify the project scope, align on communication and decision-making processes, define roles and responsibilities, identify dependencies, and proactively assess and mitigate risks. This stage ensures the team is unified and prepared for project execution

PROJECT CHARTER REVIEW After the Project Charter is created, it goes through a structured review process. The Project Manager and PMO Director first conduct an initial review and agree on the readiness of the document. The Project Manager then schedules review meetings with stakeholders, including sponsors and the project team. These review sessions are iterative, allowing for feedback and revisions until the charter meets all requirements. The goal of this process is to ensure that all stakeholders share a clear understanding of the project’s objectives and how they will be achieved before moving to final approval. OVERVIEW DESCRIPTION PHASE GATE PROCESS ACTIVITIES DELIVERABLES PROJECT PLANNING PROJECT CHARTER

THA

NK