Project Management Plan for Getta Byte Software Project, Exams of Computer Science

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Getta Byte Software Project

MGMT404 – Project Management

Professor Tom Walsh

Date December 10, 2020

Author Lindsay Ridgeway

SECTION A: THE PROJECT CHARTER

Project Name Getta Bill: Billing System Implementation Project Number 12345 Project Team Billing Prioritization High Owner(s) Ima Payne – Project manager Start Date: February 18 Scheduled Completion Date: September 10 Mission/ Purpose Replace current billing system with cloud-based system that is accurate and easy to use. The system is meant to reduce billing errors by 15%. Project Description and Project Product Replace current billing system with only system. Objectives Automated, fast and accurate Easy data entry Dynamic updates to receivables Save 25% in labor per month Reduce billing errors by 15% Milestones August 15 – Development and testing completed August 25 – Customer data migrated to cloud-based system September 1 – First pilot completed

September 10 – Final release and implementation Budget $250, Estimated Labor $100, Estimated Materials $100, Estimated Contractors $5, Estimated Equipment and Facilities

Estimated Travel $5, Total Estimated Cost $250, User Acceptance Criteria Billing cycles reduced by 30% Dynamic report generation High-Level Project Assumptions Current customer data is correct High-Level Project Constraints Budget Exclusions and Boundaries No upgrade to AR system No change to financial system of record

• INTRODUCTION
• SECTION A: THE PROJECT CHARTER
• SECTION B: THE STAKEHOLDER ENGAGEMENT PLAN
• SECTION C: THE COMMUNICATIONS MANAGEMENT PLAN
• SECTION D: THE PROJECT SCOPE STATEMENT
• SECTION E: WBS AND THE PROJECT SCHEDULE
• SECTION F: RESOURCE ALLOCATION AND BUDGET REPORTS
• SECTION G: RISK REGISTER
• CONCLUSION
• Penny Sparrow 12/10/

SECTION B: THE STAKEHOLDER ENGAGEMENT PLAN

SECTION D: THE PROJECT SCOPE STATEMENT

Project Name Getta Bill Date August 1 Project Number 12345 Project Manager Ima Payne Project Description Replace current billing system with cloud-based system that is accurate and easy to use and that reduces billing errors by 15%. Project Requirements  Easy to use  Accurate  Audit capabilities  Generate specific, dynamic reports about number of customers billed, total billing for various periods  Drill down capability Project Deliverables  Accurate customer data and billing  Accessible system for all billing representatives  Cloud-based system Project Does Not Include (Exclusions)  Changes to financial system of record (out of scope)

Acceptance Criteria  Ease of use  Transaction speed improved by 30%  Dynamic reporting Estimated Project Schedule Milestones Estimated Date of Completion Development complete Customer Data migrated to cloud First pilot complete Final product/Implementation August 15 August 25 September 1 September 10 Total Estimated Length of Project 145 Days Resource Requirements Role Quantity Estimated Length of Time Data architect 1 45 days Developer 2 45 days Billing representative 3 145 days Estimated Cost of Project Expense Type Description Estimated Cost Labor Developers $50, Labor Data Specialist $50, Materials Software purchase $100, Contractor Project Manager $5, Materials Equipment and Facilities $40, Labor Travel $5, Total Estimated Cost of Project $250,

SECTION E: WBS AND THE PROJECT SCHEDULE

SECTION F: RESOURCE ALLOCATION AND BUDGET REPORTS

CONCLUSION

The Getta Byte Software project was created with the mission of replacing the current manual billing system with an online cloud-based system. The main goal is to create a new system that is accurate, easy, and fast with a budget of $250,000. According to the finalized plan, the project cost is estimated at $127,000 and will be completed in 141 days. Upon conclusion of the project, billing accuracy has improved by 40% and transaction speeds have increased by 50%. The final product was implemented on time and under budget. This project was completed utilizing a combination of MS Word, Excel, and Project. Project management skills require, not just use of software, but also techniques of time management, resourcing, finance management, and communication management. This project has allowed me to see the usefulness of the skill obtained and how to properly begin and end a project. The project skills will aid me in properly organizing and executing future projects.

REFERENCES

Getta Byte Software–The Project Charter video [Video file]. (n.d.). Retrieved September 25, 2020, from https://cfvod.kaltura.com/p/1432812/sp/143281200/thumbnail/entry_id/0_s7zfw7z0/version/100002/width/608/heigh t/ A guide to the project management body of knowledge: (PMBOK guide). (2017). Newtown Square, PA: Project Management Institute. doi:https://devry.percipio.com/books/36fdea70-aa2d-11e7-9c7a-4e99e0664338? sharelink=OAtC9vlbi Kloppenborg, T. J., Anantatmula, V. S., & Wells, K. N. (2019). Contemporary Project Management. Boston, MA: Cengage. doi: https://ng.cengage.com/static/nb/ui/evo/index.html? deploymentId=579961245334809328095716893&eISBN=9781337616324&snapshotId=1919412&dockAppUid= &nbId=1919412&