Project Management Process Groups, Exams of Project Management

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Project Management Process Groups

PMP Study Group Based on the PMBOK® Guide 4th^ Edition

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In order for a project to be successful, the project

team must:

• Select appropriate processes required to meet the project objectives
• Use a defined approach that can be adopted to meet requirements
• Comply with requirements to meet stakeholder needs and expectations
• Balance the competing demands of scope, time, cost, quality, resources and risk to produce the specified product, service or result

Introduction – PM Process Groups

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Project managers and their teams should carefully address each process and it’s constituent inputs and outputs. The team applies expert judgment in determining which of those processes they must consider in managing their particular project.

Project Tailoring

Introduction – PM Process Groups

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Project management is the integrative undertaking requiring each project and product process to be appropriately aligned and connected with the other processes to facilitate coordination. Actions taken during one process typically affect that process and other related processes. Projects exist within an organization and cannot operate as a closed system. They require input data from the organization and beyond, and deliver capabilities back to the organization. The project processes may generate information to improve the management of future projects.

Introduction – PM Process Groups

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Common PM Process Interactions The project management processes are presented as discrete elements with well-defined interfaces. In practice they overlap and interact in ways that are not completely detailed in the PMBOK. There is more than one way to manage a project. The process groups and their processes are guides for applying appropriate project management knowledge and skills during the project. The application of the project management processes is iterative and many processes are repeated during the project.

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Common PM Process Interactions

PM Process Groups are linked by the outputs they produce. The Process Groups are seldom either discrete or one-time events, they are overlapping activities that occur throughout the project. The output of one process generally becomes the input of another process or is a deliverable of the project.

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Initiating Process Group

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Initiating Process Group

3.3.1 Develop Project Charter 3.3.2 Identify Stakeholders

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Rolling Wave Planning Progressive elaboration of the project management plan. Planning is iterative in nature and an ongoing process.

Process Flow Diagram (separate document)

Planning Process Group

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Planning Process Group

3.4.1 Develop PM Plan 3.4.2 Collect Requirements 3.4.3 Define Scope 3.4.4 Create WBS 3.4.5 Define Activities 3.4.6 Sequence Activities 3.4.7 Estimate Activity Resources 3.4.8 Estimate Activity Durations 3.4.9 Develop Schedule 3.4.10 Estimate Costs

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Executing Process Group

Processes performed to complete the work defined in the project management plan to satisfy project specifications.

Involves coordinating people and resources as well as integrating and performing the activities of the project in accordance with the project management plan.

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Monitoring and Controlling Process Group

Processes required to track, review, and regulate the progress and performance of the project. Identify any areas in which changes to the plan are required. Initiate corresponding changes. Project performance is observed and measured regularly and consistently to identify variances from the project management plan.

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Monitoring and Controlling Process Group

Controlling changes and recommending preventative action in anticipation of possible problems. Monitoring the ongoing project activities against the project management plan and the project performance baseline. Influencing the factors that could circumvent integrated change control so only approved changes are implemented.