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Project Planning
๏ The main purpose of project planning is to guide execution ๏ Every knowledge area includes planning information (see Table 3-5 on pp. 96-97) ๏ Key outputs included in the JWD project include: ๏ A team contract ๏ A project scope statement ๏ A work breakdown structure (WBS) ๏ A project schedule, in the form of a Gantt chart with all dependencies and resources entered ๏ A list of prioritized risks (part of a risk register) ๏ See sample documents on pp. 99-
Figure 3-4: JWD Consulting Intranet
Site Project Baseline Gantt Chart
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Project Executing
๏ Usually takes the most time and resources to perform project execution ๏ Project managers must use their leadership skills to handle the many challenges that occur during project execution ๏ Table 3-9 on pp. 106-107 lists the executing processes and outputs; many project sponsors and customers focus on deliverables related to providing the products, services, or results desired from the project ๏ A milestone report (example on pp. 108-109) can help focus on completing major milestones
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Table 3-10: Part of Milestone
Report
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Project Monitoring and Controlling
๏ Involves measuring progress toward project objectives, monitoring deviation from the plan, and taking correction actions ๏ Affects all other process groups and occurs during all phases of the project life cycle ๏ Outputs include performance reports, requested changes, and updates to various plans
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Project Closing
๏ Involves gaining stakeholder and customer acceptance of the final products and services ๏ Even if projects are not completed, they should be closed out to learn from the past ๏ Outputs include project archives and lessons learned, part of organizational process assets ๏ Most projects also include a final report and presentation to the sponsor/senior management
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Chapter Summary
๏ The five project management process groups are initiating, planning, executing, monitoring and controlling, and closing ๏ You can map the main activities of each process group to the nine knowledge areas ๏ Some organizations develop their own information technology project management methodologies ๏ The JWD Consulting case study provides an example of using the process groups and shows several important project documents
