Proposal for Technology Solution Cloud Based e-Learning Implementation Name Western Govern, Summaries of Advanced Education

Download Proposal for Technology Solution Cloud Based e-Learning Implementation Name Western Govern and more Summaries Advanced Education in PDF only on Docsity!

Cloud Based e-Learning Implementation

Name

Western Governors University

Signature:

Date: 11/27/

Table of Contents

Abstract

Proposed Project for Seamus Company

D1. Proposed Solution 4

D2. Related Works Review 4

D3. Goals, Objectives, and Deliverables 5

D4. Projected Timeline 9

D5. Resources and Costs 10

D6. Outcome 11

E. Justification and Proposal Highlights 11

Table of Figures (if applicable)

Table D4.1 – Project Deliverable and Milestone table 9

Table D4.2 – Project Timeline 9

Table D5.1 – Resources and Costs 10

4

3

Proposed Project for Seamus Company

D1. Proposed Solution

Seamus (SC) seeking to improve and augment their current portfolio of printed materials and

games utilizing current and emerging technologies. E-Learning, Inc. is proposing that SC

expand and augment their current portfolio with a cloud-based learning portal that will

broaden their reach of their learning materials, increate their profits as they will be able to sell

subscriptions to their service, and reduce overhead costs with this solution by having it cloud-

based.

The solution will include the implementation of the cloud-based services hosted on the internet

through a Software as a Service (SaaS) implementation. By hosting this in SaaS service there is

little overhead incurred to the company as the hardware costs are mitigated with a SaaS

platform. An additional benefit to SaaS is that since the hosting software is supported by a

vendor the system will always be up to date with patches to ensure security of the site.

E-Learning, Inc will then create starter courses based on their current portfolio of grammar

books and will train SC staff on how to design and implement future courses. E-Learning, Inc.

will also setup their portal to accept subscriptions for both the individual and learning

institutions to access the portal. E-Learning, Inc. will also fully train staff on the administration

of the portal to be able to change subscription services, add/remove users and groups, and

customize the portal to add addition course topics outside of the initial topic of grammar.

E-Learning, Inc. will also setup the portal to be accessible from mobile devices such as Android

phones, iPhones, and tablets. Implementing this part of the solution allows for members of the

learning portal to be able to be on the go and still learn. With the addition of mobile access this

will increase the footprint of SC into areas where the younger generations feel more comfortable

in using their mobile device for the learning process.

D2. Related Works Review

The benefits of implementing a cloud-based learning solution into your portfolio there are

several key aspects to consider that will benefit SC. With a cloud-based learning solution there

is scalability and reduced times in creating the course material, improved access to the

materials, and learns can study at their own pace (Modern School, n.d.). The e-Learning suite

will allow SC to expand beyond the printed materials and include not only text-based learning

but also tutorial videos, animated videos, and the ability to test on course taught.

The cloud-based learning solution to be implemented also as an advanced for students as studies

have shown that modern learners prefer bite-sized and inter-active learning which leads to

greater retention of the taught materials (Puri, 2018). With the courses taught in small bite-sized

interactive courses the students learning within SC’s cloud-based learning platform the students

will retain more of the information taught.

With the proposed solution SC will also be able to accommodate the needs of everyone as online

learning is best suited for everyone (Gupta, 2017). This translates to SC being able to build

courses that not only fulfill the needs of their current demographic, but they will be able to

expand into students of all ages within the same platform. The platform will also allow them to

reach demographics outside of the US and into a more global market wanting to learn English

and grammar from SC.

D3. Goals, Objectives, and Deliverables

I. Goal 1: Install e-Learning Suite

a. Objective 1: Install e-Learning, Inc. base e-Learning suite in test environment

i. Deliverable 1: Setup SC e-learning site domain name to point to

test environment

ii. Deliverable 2: Install e-Learning, Inc. base e-Learning suite to SC

cloud server

iii. Deliverable :3 Setup e-Learning Suite site security

b. Objective 2: Customize e-Learning suite to SC corporate image

i. Deliverable 1: Setup SC corporate image template

ii. Deliverable 2: Graphic designer applies SC Corporate imaging to e-

Learning suite

c. Objective 3: SC Signoff

i. Deliverable 1: Have client signoff on install

II. Goal 2: Convert first 100 printed materials to e-Course

a. Objective 1: Content creators will convert 100 SC supplied printed

learning materials to digital format.

i. Deliverable 1: Convert first printed material to e-Course for design and

layout approval

ii. Deliverable 2: Convert remaining 99 printed materials to e-courses

and submit for approval

b. Objective 2: Go-live of approved e-Courses

i. Deliverable 1: Create directory structure for course materials

ii. Deliverable 1: Install courses to respective areas per SC direction

c. Objective 3: SC Signoff on e-Courses

i. Deliverable 1: Client signoff on e-Courses, course directories and layout.

i. Deliverable 1: Create membership levels per SC direction

ii. Deliverable 2: Apply subscription portal membership levels to portal

iii. Deliverable 3: Validate functioning of purchasing memberships

and courses

iv. Deliverable 4: Validate user accounts created properly after

subscription purchase

b. Objective 2: Go-Live of Subscription Portal

i. Deliverable 1: Implement Subscription and Membership portal

ii. Deliverable 2: Validate functioning and access of portal

c. Objective 3: SC Signoff on subscription portal setup and function

i. Deliverable 1: Client signoff on membership and subscription portal

VI. Goal 6: Go-Live testing e-Learning suite and Subscription portal for 50 of SC clients

a. Objective 1: Live testing of e-Learning Suite by 50 clients pre-selected by SC

i. Deliverable 1: Create testing feedback questionnaire and

response template

ii. Deliverable 2: Deliver response template to go-live testers

iii. Deliverable 3: Fully support SC Staff and Go-Live testers for 30-day

duration of testing

b. Objective 2: Gather feedback response templates from Go-Live testers

i. Deliverable 1: Receive feedback responses and aggregate data to

compile full feedback report and scores

ii. Deliverable 2: Draft feedback report for SC on feedback from Go-

Live testers

c. Objective 3: Address and resolve issues and concerns from feedback responses

i. Deliverable 1: e-Learning, Inc. programmers will address all

feedback concerns about functionality and resolve

ii. Deliverable 2: e-Learning, Inc. content creators will address and

resolve all concerns around the content and flow of the e-Courses

d. Objective 4: SC Signoff on Go-Live Testing

i. Deliverable 1: Client signoff on Go-Live testing

VII. Goal 7: Final Go-Live and SC Signoff – Project completion

a. Objective 1: Final Go-Live

i. Deliverable 1: Migrate e-Learning platform and suite from

test environment to production environment

ii. Deliverable 2: Validate the production environment is running with

no issues

iii. Deliverable 3: Fully test production environment with 10 quality

control personnel, 5 from e-Learning, Inc and 5 of choice from SC

b. Objective 2: Final Signoff from Client

i. Deliverable 1: Client signoff on project completion and full

implementation of e-Learning Suite

VIII. Goal 8: 1-year post implementation support

a. Objective 1: e-Learning, Inc. will provide 1-year post implementation full

support to SC for any issues that arise after completion

i. Deliverable 1: SC POC will contact e-Learning, Inc. with any issues

that arise from the software platform

ii. Deliverable 2: e-Learning, Inc will support the hardware and operating

systems of the cloud-based server, after 1 year this will be turned over

to SC vendor of choice

iii. Deliverable 3: e-Learning, Inc. will supply any updates to the core

e-Learning suite at no cost to SC for first year.

Table D4.2 – Project Timeline

• 80
• 55
• 30

8/26/1883 5/4/- 15897 1/12/1911 9/20/1924 5/30/1938 2/6/1952 10/15/1965 6/24/1979 3/2/1993 11/9/

7/18/

20

45

SC e-Learing

Suite

D5. Resources and Costs

For the project resources include a programmer to install and validate all aspects of the e-

Learning suite to customize to meet the needs of SC. A graphic designer will be implemented to

ensure that the SC corporate image is reflected through out the entire portal. E-Learning content

creators will be utilized to create the first 100 courses from SC printed portfolio of products, the

client will choose which courses go-live first. Additional resources needed that are included in

the base cost of the licensing are as follows: cloud-based server hardware, e-Learning base

software, 100Gb of data transfer per month to learning platform, domain name redirection and

all hosting fees.

Table D5.1 – Resources and Costs

Description Unit Cost

Duration

Quantity Total Hours

e-Learning Suite Software licensing $ 35,000.00 1 $ 35,000.

Customize to SC Corporate image $ 75.00 40 $ 3,000.

Convert 1st 100 printed materials to

e-Learning

1st 100 courses go-live - Milestone 2 $ 20,000.00 1 $ 20,000.*

Beta test with 100 employees Incl

Stability and readiness - Milestone 3 $ 20,000.00 1 $ 20,000.*

SC Training $ 55.00 240 $ 13,200.

SC Training Sign off - Milestone4 $ 20,000.00 1 $ 20,000.*

Subscription Portal Setup and

Validation

Incl

Subscription Portal Go-live -

Milestone 5*

Go-Live testing with first 50 SC

Clients - Support

SC Sign off on Client usability -

Milestone 6*

SC final review and signoff Incl

Go-live & SC Final signoff - Milestone

*Milestones paid upon SC signoff $ 240,800.

1-year post implementation full support Incl

SC Sign off on install and image -

Milestone 1*

G. Sources

Gupta, S. (2017, November 11). 9 Benefits Of eLearning For

Students. Retrieved from https://elearningindustry.com/9-

benefits-of-elearning-for-students

Modern School (n.d.). Benefits Of E-Learning for Students.

Retrieved from https://blog.oureducation.in/benefits-

of-e-learning-for-students/

Puri, S. (2018, November 16). 5 Advantages of E-learning.

Retrieved from https://trainingindustry.com/articles/e-

learning/5-advantages-of-e-learning/