Slideshow-Using Powerpoint-Handout, Exercises of MS Microsoft PowerPoint skills

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Run the show:

Now you have a real presentation! Make sure you are on Slide # 1. Go to Slide # 1 either

in Slide Sorter View or Normal View.

To view your show, you can click the View Tab and then click the Slide Show button.

Or, you can just click on the Slide Show button at the bottom of the screen (on the lower right ).

To advance (go forward to the next slide or have text or graphics enter ), you can tap the left mouse button , Space Bar, Right Arrow key or Enter key. If you want to “go back ” to a previous slide (or effect), tap either the back arrow key or the Backspace key on the keyboard. You can also click the RIGHT mouse button at any time and a menu will appear that will assist you to move between the slides.

If you desire to end the show, either tap the Esc key, in the upper left portion of the keyboard , or click the right mouse button and then click End Show.

Practice moving through your slide show a number of times to get the “feel” of

how PowerPoint 2007 works.

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If you created set times on the Animations Tab for your slides (Pages 55-58), and desire to have the show run in “ automatic,” click the Slide Show Tab and then click the Set Up Slide Show button.

The following Set Up Show menu screen will appear.

In the Advance slides box ( image above ), click the circular area to the left of Using timings, if present. Look over the other choices in this menu screen. Notice that there are a lot of enhancements in this Set Up Show menu screen. Experiment , as you desire. You can always come back and change them. Click the OK button when you have made your changes. One thing people find most helpful , if they desire to have the show repeat continuously , is the Loop continuously until ‘Esc’ selection. This is indicated by an arrow to the Show options area.

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To really get precise timing for each slide transition , sound, and build, you can use a feature to set each movement precisely. Click on Slide Show Tab and then select Rehearse Timings.

A small, rehearse timings “box” will appear (image above). It will “ show ” a running clock on the right side of the menu – that indicates the time for the entire show. In the center you will see another time for each “click” – transition, build , etc. When you click through your show , as indicated above , the timings will be recorded. When you click the “last time” and the slide show transitions to the black screen, you will see a Microsoft Office PowerPoint menu screen similar to the one below.

You can choose Yes or No. When you then run the show, it will run at the recorded pace. You can do this as often as you like, and change the timing anytime you desire.

Save your presentation.

When you have saved your presentation – click the Microsoft Office button in the upper left corner of your screen and Exit Power Point.

These are the basics for a PowerPoint 2007 presentation.

To open your PowerPoint presentation again, open Power Point (Page 1) and click the Microsoft Office Button. Click on your presentation in Recent Documents.

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A nice feature – saving to a CD

A really nice feature in PowerPoint 2007 is the ability to save your PowerPoint 2007 presentation to a CD and take it anywhere. And when you take the presentation with you, you won’t need PowerPoint 2007 to show the presentation! When the CD is created it includes a PowerPoint viewer that will show your CD, regardless of the computer you are using!

To use this feature, click the Microsoft Office button and move your cursor over Publish. On the right side of the menu screen click Package for CD (see image and arrows on the right ).

The Package for CD menu screen will appear (like the image on the left ). Package for a CD will create a folder either on your computer or copy the folder directly to a CD (if your CD creation program allows for this).

The first thing we have to do is create a name for our folder and type-it in the Name the CD: area on the Package CD menu.

We chose “ PBJ 2007 Present ” (as seen in the image above ). Next, we decided to save this folder to our C: drive. Last, we chose Copy to Folder… in the menu screen. When we clicked on Copy to Folder… the Copy to Folder menu screen appeared (like the image below ).

The name of our Folder is shown in the Folder name: area (created in the previous menu screen). We chose to save the Folder to our C: hard disk drive , so we *typed C:* in the Location : area (as seen at the right ). You can also choose the Browse button so that you can “browse” to any drive on your computer to save the Folder. When you have made your selections, click OK.

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After you click OK, your computer will “run” for a few minutes and then return to the Package for CD menu screen on the last page. When this occurs, simply click the Close button and the menu screen will go away.

You may see the Microsoft Office PowerPoint screen below. If you do, click the Yes button.

If you then go to the drive on which you saved your folder, you will see a folder icon similar to the one on the right. You can either double-click quickly on the folder to open it, or you can right click on the folder and select Open.

When your folder opens , you are able to see the files created by PowerPoint Package a CD, they will look something like the image below. If you go to another computer that has PowerPoint 2007, the How to make a Great PBJ.ppt file is available for you. If the computer does not have PowerPoint 2007, you can use the PPTVIEW.EXE file to show your presentation (see arrows below).

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Microsoft Office Tutorials

In addition to this tutorial, other Office tutorials are available at:

http://www.officetutorials.com

This site is updated frequently with tutorial revisions as well as tutorials from a number of collegiate institutions. Please feel free to visit and download as you desire.

This has been an introduction into the basics of PowerPoint 2007. If you have any questions about PowerPoint 2007, or comments on this tutorial, please contact:

[email protected]

Thank you for your patience and good luck.