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We’ll “get into” sounds later, but now is a good time to learn about Motion Clips or Animated Clips. First we’ll do a search to see if we can find a cartoon motion clip that might fit into our Peanut Butter and Jelly theme. Look at the upper portion of the right side of the screen again. First, we’ll do a Clip Art search for cartoons and “hope” we get a motion/animated image.
Type -in cartoons in the area under Search text:
Then click -on the Go button.
A screen similar to the one on the left will appear on the right side of your PowerPoint screen – your screen will probably not look like this one – but you will be able to follow the sequence below.
Notice in the lower right corner of each image that there is either no “symbol ” or there is a “small yellow star.” The yellow star indicates that the clip art is animated. If you don’t see the star, this indicates that the image is not animated.
If none of your images have a star, not a problem. We’ll select an image you like, and later show you how to find animated images.
To “ see ” more about an image , move your cursor over the “right edge” of an image. You will see a light blue bar appear on the right edge of the image with a small down pointing arrow. Move your cursor over the arrow and click on it.
When you click the arrow , an image similar to the one at the top of the next page will appear.
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From the image on the right you can see that the drop down menu furnishes you with a number of selections.
Move your cursor over Preview/Properties and click -on this selection.
This image gives specifics on the Clip Art picture you chose. If this is an animated image , you will see the animation moving in the left preview area.
This is a handy feature where you can check the many details of any image you select.
When you are finished looking at Preview/Properties , click the Close button in the lower right corner.
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When you click the Accept button, you will be taken to the Microsoft Office Template and Media Control Screen below. This screen indicates that it would be wise to download this feature to enhance your work with the Clip Art selection and downloading. When you click the Continue Button ( arrow below ), you will see a screen that indicates that this process is occurring. Please read this screen and then click the Continue button.
It will take a few moments, but the Microsoft Office Online screen will open. Your screen will look similar to the image below. This image changes everyday with new Clip Art updates.
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Look at this screen carefully - it contains “ all kinds of useful information .” On the left there are links to interesting Microsoft sites. In the middle , you’ll see the “ images of the day ” and current clip art collections – they change with the seasons. We frequently “get lost” on this page as we spend so much time clicking on these links. But for this tutorial, we’ll concentrate on clip art.
Look at the top left corner of the Microsoft Office Online screen. It will look like the image to the right. We’ll use this portion of the screen to search for animated clip art.
Notice - in the image above - there are a lot of arrows pointing to several areas. The top-right arrow points to a down pointing arrow , click -on this arrow. This causes a drop down menu screen ( lower right arrow ) to appear. It indicates that, when we do a search, we will find all of the images and sounds in the drop-down menu – All Media Types. Notice the left top arrow points to the “ white area ” – we typed cartoons in this area – so that we can search for cartoons again. Go ahead and type anything you would like to search for in this white area. For this tutorial we’ll stick with cartoons - for now.
Next, notice the Search button (top middle arrow). If you move your cursor over the Search button, a “ small pointy hand ” appears indicating that if you click the Search button , it will begin a search for the clip art choice you typed-in. After you enter what you want to search for, click the Search button.
A menu screen similar to the one below will appear.
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A new choice with Office 2007 is the “pages” icon below the image. If you click this icon, it will place the image on your Clipboard for you to paste into your PowerPoint presentation, Word document, etc.
If you see any image that you desire to save on you computer, simply click-in
the small box below that image.
We clicked -in the small box below the Alarm Clock and two “things” happened immediately. As soon as the check mark appeared, the two images below changed a bit.
When the check mark appeared below the hat, the blue bar at the top of the screen indicated Download 1 item.
In the Selection Basket area, on the left side of the screen, it now indicates that there is one item to download.
As you select more images , these two areas will change to show the number of images you have selected.
As you move through the images , by clicking the Next button in the upper or lower right corners of the screen, you will notice that animated images “move.”
You’ll also see little speakers indicating sounds.
If you’re like us, we’ve clicked through about ten to fifteen screens, and we don’t see any of the image moving – indicating animation. So, let’s take care of this by “ refining ” our search.
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We’ll continue to search for cartoons, but only “look” for animated clip art. To do this we’ll need to go back to the Search area in the upper left corner of the Microsoft Office Online Clip Art Screen( image on right). Click the down pointing arrow (see right arrow) to the right of All Media Types , a drop down menu will appear. Move your cursor over Animations and click on Animations.
Now click the Search button again to start a new clip art search.
You should now see only animated clip art. Every clip art image should be moving!
As indicated before, click in the small squares below any image that you would like to download. Click the Next arrows to see more clip art. As you click, the number of downloads will increase to reflect your choices.
We found a “dancing pig” and “feeding cow” that we liked. You’ll see that we put check marks below these two images so that we can download them.
You search until you find some Clip Art images you like. Check any of the boxes below the images you select.
We’ll now download the images you selected to your computer.
If you look at the top of your Microsoft Office Online Clip Art screen you will see the number of Clip Art images that you selected to download.
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Note: If you have never used Microsoft Clip Art Online before, you may see a menu
screen asking if you desire to organize your clips now or later. If this screen appears, go ahead and select now. Clip Organizer will find ALL of the Clip Art on your computer and place it in the Clip Art Organizer.
Clip Art Organizer
When the download is complete, a screen similar to the one on the left will appear. There are several things to notice here.
First, look at the top of the screen it indicates: Collection list. This is important – you’ll see why in a few minutes.
Notice that Downloaded Clips has been “expanded ” to show all of the little yellow folders below it.
Next, you see the images that you downloaded on the right side of your screen. Since these are animated images, notice the “ yellow star ” in the lower right corner of the images. This indicates that the image is animated. This is not shown here, but we’ll look at the right side in a moment.
Notice that the Fantasy folder is highlighted in gray – on our screen. This is very hard to see, so look carefully. Another folder, under Downloaded Clips may be highlighted on your screen. It depends on the clips you download. This is very important as this is where your downloaded images are located. Notice there are a lot of folders that can “hold” clips in the Collection List.
Sometimes, if you’ve forgotten where a clip was downloaded, you’ll need to click on several of the Downloaded Clips folders to find the clip you want.
The right side of your Microsoft Clip Organizer menu screen should look like the image on the right. You’ll notice the cow and sun that we downloaded. You should see the images you downloaded.
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To insert a clip in your presentation, move your cursor over the right side of the animated image (you wish to insert), and click the small down arrow.
A drop down menu will appear, select Copy.
This will place the image on your Clip Board. You are now ready to paste the image into your slide.
In the upper right corner of your Microsoft Clip Organizer screen you will notice three small boxes. The one on the left has a “ dash ,” the one in the middle a “ little square ,” and the one on the right a “ X .” These buttons allow you to make your Clip Organizer screen bigger (the square in the middle ) or close this screen so it “ goes away” (the “X”). Click on the dash ( see arrow on right). You’ll notice that the screen seems “to disappear” into the blue bar at the bottom of the screen. This Blue bar is called the Task Bar. If you need to use the Microsoft Clip Organizer again, simply click on the Clip Organizer in the Blue Bar Task Bar.
You should see Slide 6 again. In PowerPoint 2007 you will have to click “outside” of the Text Box to Paste your image.
Click in the middle of your Text Box and you will see the dashed border around your Text Box appear.
Move your cursor to somewhere outside the Text Box. Click the RIGHT mouse button.
When the drop down menu appears , click Paste. You will now see your animated image in the center of your slide.
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At the bottom of the Collection List screen (on the left ), you will see a Web Collections Folder.
Click -on the little plus sign ( + ) to the left of
the Web Collections folder ( see arrow on left).
Notice, when you click on the “+” to the left of Web Collections, a folder named Microsoft Office Online now appears below Web Collections (like the image below).
Click -on the small plus sign “+” to the left of Microsoft Office Online.
The Collection List Task Pane for the entire Microsoft Office Online will now appear.
We clicked on Animals (see image and arrow below ). The Clip Art images to the right of animals appeared. You can insert these images just like you did on Page 32. In essence, you are “live-on-line” in Microsoft Office Online. Some folks find this method easier to use when downloading a specific clip – than the one we just showed you. You choose the one you like.
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After you have clicked Copy , close the Microsoft Clip Organizer by clicking on the small “ X ” in the upper right corner of the Clip Organizer screen.
You may see a Microsoft Clip Organizer information screen appear (like the one below ) which asks if you desire to retain images on your Clipboard.
Answer “ Yes ” if this screen appears.
You should now be back in the last slide we worked on – Slide 6.
Save your work!
Slide 7
Click the down arrow in the lower right corner of the New Slide button once again.
Slide 7 will be a Title Only slide. Click the Title Only image in the New Slide menu screen.
Click on the top Click to add title box and type : Enjoy your sandwich!
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You may also have noticed , once you highlighted “Enjoy your sandwich! ,” that as you moved your cursor arrow over the highlighted text , that a Text Formatting box “hazily” appeared (like the image below ). When you see this hazy image , if you move your cursor over the Text Formatting Box , you will have all of the formatting features in the box available to you! A real time saver! You can use this box just as you did the ribbon on the last page.
However , you will not see the different Fonts appear in the highlighted area (like you did on the last page) as you move you cursor over them and the sizes.
You can do this to any text in your PowerPoint presentation.
Save your work!
AutoShapes
We’re now going to try something new – a technique for adding clever shapes and a few “ secret ” things to our slides!
First, point the cursor away from the Title box and click the left mouse button in a “white” area. This is called “ clicking away .” This will “turn-off” the square “ box ” around the Title.
Click the Insert Tab at the top of your PowerPoint screen. Next, click the Shapes button in the Illustrations Group on the Insert Ribbon ( see arrows at top of image on right).
When you click the Shapes button a drop down menu (like the image on the right ) will appear. Look over the Shape choices in this menu screen. We will work with a Callout shape. The techniques we use to place a Callout shape in our slide will work with all of the other shapes as well.
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Look at the bottom of the Shapes drop down menu and find Callouts. Move your cursor over the choices and c lick Cloud Callout.
When you click , your cursor will change to “ cross hairs. ”
Move the cross hairs to the area below the title. Click and hold down the left mouse button, and drag down and to the right about two inches. Release the button. A cloud shape should appear - similar to the one below.
If you don’t see the cloud shape – try again. If your cloud is very small, use the sizing techniques on Page 33 to make it larger.
Drag this Cloud callout to the upper right corner of your screen just under your title ( move your cursor over the Cloud until you see the four arrow shape , click and hold down the left mouse button and drag the cloud).
Enhancing the presentation
Not too spectacular? Let’s jazz it up!
Click-in the cloud. Then, type the word WOW! You will see WOW! appear in the cloud. It’s sort of like a “hidden” text box (this is the secret!). Click the left mouse button in front of WOW!, hold down the left mouse button , and drag across WOW! to highlight the word. Or, since you are in Word, triple-click quickly on WOW! and WOW! will be highlighted.
Click the Home Tab at the top of the PowerPoint screen. Now we’ll use the techniques we learned on Page 36 to change the Font in the Cloud, and make it larger. Make sure WOW! Is still highlighted. You should see the highlight square around “WOW!” – like the image below.
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From now on you can “change” any of your text using this method.
Save your work!
Click away again in a white area on your slide.
Now that we have a cartoon cloud box (like in the comic funny papers) that says WOW!, we need to add a animated comic character (clip art) to be saying this phrase. So, back to add clip art.
You’ll need to have the Clip Art Task Pane visible on the right side of your screen. If it is not there, follow the instructions beginning on Page 20.
Once the Clip Art Task Pane is visible the right side of your screen, well once again go to Clip art on Office Online (like we did on Page 24 ).
We thought we’d search for animated people , so we typed-in people then chose Animations (as you can see in the image on the right ).
We then clicked the Search button.
We then browsed through the pages, as we did before, and chose several images we liked. You do the same. Choose several images that you like. If you want to search for images other than people, great - go for it!
We then clicked on Download (so many) clips (like pictures at the right ), then clicked -on Download Now. We then clicked-on Open and were taken to the Microsoft Clip Organizer screen. Please look at your Clip organizer screen carefully. On the left side it will indicate the folder in which the clips will be saved (all of this was
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covered on Pages 31 to 35).
Choose a clipart image that you like and click the small down triangle on the right side of the image. When the drop down menu appears, click -on Copy.
Then close the Microsoft Clip Organizer by clicking on the small “ X ” in the upper right corner of the Microsoft Clip Organizer screen. Don’t forget to also click the “X” on the Microsoft Office Online screen if it is also visible.
Move your cursor over the white area in your slide and click the RIGHT mouse button. In the pop-up menu that appears , select Paste. Your image will now be somewhere on your screen. You’ll probably have to drag it down and to the left and make it larger (like we did on Page 33). Go ahead and do that now. When we finished, our slide looked like the one below.
One more “trick.” Click on your cloud again. Your image should look similar to the one on the right. Notice the small yellow diamond at the end of the “tail ” at the bottom of the cloud. This is a special diamond that will let you move the tail of your cloud around.
