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Suggestions for improving user input, reducing incomplete and changing requirements, and using software to assist in project scope management. Topics include the importance of user involvement, following a requirements management process, and utilizing various types of software to help in scope planning and control.
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Develop a good project selection process and insist that sponsors are from the user organization Have users on the project team in important roles Have regular meetings with defined agendas, and have users sign off on key deliverables presented at meetings Deliver something to users and sponsors on a regular basis Don’t promise to deliver when you know you can’t Co-locate users with developers 31
Develop and follow a requirements management process Use techniques such as prototyping, use case modeling, and JAD to get more user involvement Put requirements in writing and keep them current Create a requirements management database for documenting and controlling requirements
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Word-processing software helps create several scope-related documents Spreadsheets help to perform financial calculations and weighed scoring models, and develop charts and graphs Communication software like e-mail and the Web help clarify and communicate scope information Project management software helps in creating a WBS, the basis for tasks on a Gantt chart Specialized software is available to assist in project scope management 34
Project scope management includes the processes required to ensure that the project addresses all the work required, and only the work required, to complete the project successfully Main processes include: Scope planning Scope definition Creating the WBS Scope verification Scope control
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