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Word Processing, Common Features - Introduction to Computing and IT - Study Notes, Study notes of Introduction to Computing

Cochin University of Science and TechnologyIntroduction to Computing

Word Processing, Uses of Word Processors, Common Features, Evolution of WP, Desktop Publishing, Spelling and Grammar, Graphics and Drawings, Document View Mode, Print Preview and Printing and some other topics are also part of this study note. Its helpful in both business and computer science fields.

Typology: Study notes

2011/2012

Uploaded on 11/03/2012

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ITM – 201 (Business & IT) Class Notes 7 BBA – ITM - 12
1
Lecture 7
Word Processing
Today’s Lecture
• 2nd among the four lectures that we plan
to have on productivity software, a sub-category
of application software (MS-Word)
• This first lecture will be on word processing
• We’ll learn about what we mean by word
processing and also desktop publishing
• We’ll discuss the usage of various
functions provided by common word processors
Word Processing
• The art and science of converting written
information into a form that looks pleasing when
printed
• One of the most popular activities on the PC
Word Processor
• The tool used to perform word processing
• Long time ago, a word processor was a
HW/SW combination used solely for performing
the word processing task. It looked like a
computer terminal or a PC, but could do only
one task – word processing
• Today, the term “word processor” generally
means the SW used on a computer to perform
the task of word processing
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Lecture 7

Word Processing

Today’s Lecture

• 2nd among the four lectures that we plan

to have on productivity software, a sub-category of application software (MS-Word)

• This first lecture will be on word processing

• We’ll learn about what we mean by word

processing and also desktop publishing

• We’ll discuss the usage of various

functions provided by common word processors

Word Processing

• The art and science of converting written

information into a form that looks pleasing when printed

• One of the most popular activities on the PC

Word Processor

• The tool used to perform word processing

• Long time ago, a word processor was a

HW/SW combination used solely for performing the word processing task. It looked like a computer terminal or a PC, but could do only one task – word processing

• Today, the term “word processor” generally

means the SW used on a computer to perform the task of word processing

Uses of Word Processors

• Write a letter

• Address labels

• Research paper or report

• Advertisement

• Newsletter

• Magazines

• Book

• And thousands of other tasks

Common Features

• Type, cut, copy, paste, move text

• Automatic line-breaks

• Change font type, face, size, color

• Change number of columns

• Adjust margins and line, word, letter

spacing

• Have running headers, footers, page nos.

• Insert tables, charts, graphics, and

drawings

Evolution of WP’s

• Manual & electric typewriters (1930-1960)

  • Were page oriented
  • Type face/size was changed by replacing the typing ball

• Typewriters with magnetic storage (1960’s)

  • IBM added storage capability using magnetic tape

• Line editors on computers (1960's)

• Stand alone word processors (1960’s-1970)

  • Cost: $15,000 to 20,

• Current WP programs on uCs (1980's

onwards)

Word Processors for the Web

• Most common WP’s and DTP packages now have the Web development ability

– They also include features like auto-recognition of eMail addresses and URL’s

• However, specialized SW just for developing Web pages and sites is also available

– Examples: DreamWeaver, FrontPage

The right font face & size for normal text

• If text is too small, it becomes hard to read

• Too large, wastage of space is the result. Plus the reader has to turn more pages

than necessary

• Either way, the reader gets annoyed

• For general WP, 10-12 point size works well

• Most users, either use the Times New Roman or Arial/Helvetica type face

Bold, Italic, Underlined Text

• Bold – fat

• Italic – slanted (Why the name italic?)

• Underlined

• All used to emphasize a certain segment of text

• Plea:

– Please do not over-do them

– Their over-use makes it very difficult for the reader

– And please, use one at a time: Text that is no only bold but also italic & underlined

looks +ively awful

Select, Cut, Copy, Drag, Paste

• Just select and cut or copy or drag

• Can also paste after a cut or a copy

• Just think about the pain that people suffered before the advent of the modern WP’s

– Movement of a single sentence from one page to another would have required re-doing

all the pages in between

Spelling & Grammar

• Grammar checkers are not very helpful yet, but still useful and are improving with time

• Warning: Spell checkers are not all that smart! Use them with care.

• Disadvantage: My spelling ability is deteriorating day-by-day because of over-reliance

on WP spell-checkers. I am having great difficulty in writing even short-ish hand-written notes without spelling errors

Thesaurus

• My favorite tool

• Helps you find synonyms and, sometimes, antonyms as well

Tables

• Tables are sometimes useful for presenting info in an ordered fashion

• Most WP’s provide extensive table construction & manipulation features

Graphics & Drawings

• You can insert graphics that are made using other apps into a WP document

• Several WP’s have a built-in drawing tool, which can be used for adding simple

diagrams (e.g. a flow chart, a simple street map) into a WP document

The Best Feature: Undo

• Allows you to recover from your mistakes

• Allows you to experiment without risk

Document View Mode

• Most WP’s provide several ways of viewing a document

• I normally work in and recommend what is known as the “Print Layout” view mode