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LEARNING AGREEMENT FOR TRAINEESHIPS
The Trainee
Last name (s) First name (s)
Date of birth (^) Nationality 1
Sex [ M/F ] Academic year 2014/
Study cycle 2 Subject area,
Code 3
Phone E-mail
The Sending Institution
Name Rey Juan Carlos University
Faculty RECTORATE
Erasmus code
(if applicable)
E MADRID26 Department INTERNATIONAL RELATIONS OFFICE
Address C/ Tulipán s/n, Country,
Country code 4
SPAIN, ES
Contact person name
Raquel Gutiérrez del Rio
Contact person E-mail / phone
[email protected]
The Receiving Organisation/Enterprise
Name
Sector 5
Department
Address, website Country
Size of enterprise 6
Contact person 7 name / position
Contact person e-mail / phone
Mentor 8 name / position
Mentor e-mail / phone
For guidelines, please look at Annex 1, for end notes please look at Annex 2.
Section to be completed BEFORE THE MOBILITY
I. PROPOSED MOBILITY PROGRAMME
Planned period of the mobility : from [day/month/year] ….……. till [day/month/year] ………… Number of working hours per week: Traineeship title: Detailed programme of the traineeship period: Knowledge , skills and competences to be acquired by the trainee at the end of the traineeship : Monitoring plan … Evaluation plan … ompetence of the trainee language competence^9 in ………….. [workplace main language] that the trainee or agrees to acquire by the start of the mobility period is: 0 6 F B1 F 0 6 F B2 F 0 6 F C1 F 0 6 F C2 F 0 6 F The sending institution The institution undertakes to respect all the principles of the Erasmus Charter for Higher Education relating to traineeships. [Please fill in only one of the following boxes depending on whether the traineeship is embedded in the curriculum or is a voluntary traineeship.] eship is embedded in the curriculum and upon satisfactory completion of the , the institution undertakes to: ….. ECTS credits. rade based on: Traineeship certificate F 0 6 FFinal report F 0 6 FInterview F 0 6 F the traineeship in the trainee's Transcript of Records. the traineeship in the trainee's Diploma Supplement (or equivalent).
III. COMMITMENT OF THE THREE PARTIES
By signing this document, the trainee, the sending institution and the receiving organisation/ enterprise confirm that they approve the proposed Learning Agreement and that they will comply with all the arrangements agreed by all parties.
The trainee and receiving organisation/enterprise will communicate to the sending institution any problem or changes regarding the traineeship period.
The trainee
Trainee’s signature Date:
The sending institution
Responsible person’s signature Date:
The receiving organisation/enterprise
Responsible person’s signature Date:
Annex 1: Guidelines
The purpose of the Learning Agreement is to provide a transparent and efficient preparation of the traineeship period abroad and to ensure that the trainee will receive recognition for the activities successfully completed abroad.
It is recommended to use this template. However, if the higher education institution already has an IT system in place to produce the Learning Agreement or the Transcript of Records, it can continue using it. The Traineeship Certificate that the receiving organisation/enterprise must issue may have a different format as well. What is important is that all the information requested in this template is provided, no matter in which format
How to use this Learning Agreement:
Before the mobility , it is necessary to fill in page 1 with information on the trainee, the sending institution and the receiving organisation/enterprise and the three parties have to agree on the section to be completed before the mobility (pages 2 and 3).
On page 1, all the information mentioned will have to be encoded in the Mobility Tool. The sending institution can decide to add more information (e.g. additional contact person in the coordinating institution of a consortium) or to request less in case some of the information is already provided in other documents internal to the institution. However, it should at least include the names of the sending institution and the receiving organisation/enterprise and names and contact details of the trainee, the persons of contact and the mentor in the receiving organisation/enterprise.
The section to be completed during the mobility (page 4) should only be used if there are changes in the responsible persons or in case it is necessary to introduce changes to the original traineeship programme. This section and the section before mobility (pages 1 to 4) should always be sent together in all communications.
After the mobility , the receiving organisation/enterprise should send a Traineeship Certificate to the student within a maximum of 5 weeks after successful completion of the traineeship (page 5). Finally the sending institution should issue a Transcript of Records if the traineeship is embedded in the curriculum or if it had committed to do so before the mobility (a record of the results in a database accessible to the student is also acceptable).
PROPOSED MOBILITY PROGRAMME
The proposed mobility programme includes the indicative start and end months of the agreed traineeship that the student will carry out abroad.
The Learning Agreement must comprise the number of working hours per week and a detailed programme of the traineeship period, including, tasks/deliverables and associated timing to be carried out by the trainee.
In addition, the proposed mobility programme must foresee the knowledge, skills (intellectual and practical) and competences to be acquired by the trainee at the end of the traineeship (learning outcomes).
A monitoring plan will describe how and when the trainee will be monitored during the traineeship by both the sending institution and the receiving organisation/enterprise. It must specify the number of supervision hours and whether a third party is also involved, such as a higher education institution in the receiving country. If it is the case, the monitoring plan will also specify the contact details of the person in charge responsible for the supervision of the trainee in that institution.
Finally, the proposed mobility programme must include an evaluation plan describing the assessment criteria to be used to evaluate the traineeship period. Examples of assessment criteria: academic skills/expertise, analytical skills, initiative, adaptability, communication skills, teamwork skills, decision-making skills, ICT skills, innovative and creative skills, strategic-organisational skills, foreign language skills.
A recommended level of language competence in the main language of work should be agreed with the receiving organisation/enterprise to ensure a proper integration of the trainee in the organisation/enterprise. The trainee will then commit to reach this level of
Upon completion of the traineeship, the receiving organisation/enterprise commits to provide to the sending institution and to the trainee a Traineeship Certificate within a period agreed in the section before the mobility, which will be of a maximum 5 weeks after completion of the traineeship.
The Traineeship Certificate will contain all the elements that are requested in page 5. The actual start and end dates of the traineeship programme must be included according to the following definitions:
- The start date of the traineeship period is the first day the trainee has been present at the enterprise to carry out his/her traineeship. It can be the first day of work, or of a welcoming event organised by the receiving organisation/enterprise or of language and intercultural courses.
- The end date of the traineeship period is the last day the trainee has been present at the receiving enterprise to carry out his/her traineeship (and not his actual date of departure).
Following the receipt of the Traineeship Certificate , the sending institution commits to issue a Transcript of Records if the traineeship was embedded in the curriculum or if it had committed to do so before the mobility. The sending institution will provide to the trainee the Transcript of Records normally within five weeks and without further requirements than those agreed upon before the mobility. Therefore, when it was foreseen to recognise the traineeship with a certain number of ECTS, there should not be further requirements in this regard; however, the trainee may have to write a final report or undergo an interview only for the purposes of setting a grade (if it was initially requested in the Learning Agreement).
The Transcript of Records will contain at least the information that the sending institution committed to provide before the mobility in the Learning Agreement (a record of it in a database accessible to the student is also acceptable).
In addition, the traineeship will be recorded in the trainee's Diploma Supplement, except when the trainee is a recent graduate. In that case, it is recommended to record the traineeship in the trainee's Europass Mobility Document and it should in every case be done if the sending institution committed to do so before the mobility.
Steps to fill in the Learning Agreement for Traineeships
Page 1 – Information on the student and the sending and receiving organisation/
enterprise
Before mobility
Pages 2-
During mobility
Page 4
After mobility
Page 5
