Google Drive and Docs for TAMU Students: Access, Management, and Collaboration, Apuntes de Economía

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TAMUG Information Services Department Kelly Angell IT Business Analyst III

It’s a Google

World Out There

Today’s Topics

• (^) Account Types/Login IDs
• (^) Google Drive
• (^) Google Docs
• (^) Recommended Way to Access Google Drive
• (^) Drive Types
• (^) File Management
• (^) Google File Stream
• (^) Other Ways to Access Google Drive
• (^) Lynda.com Extra Training

Google Drive What is it?

• (^) Cloud based
  • (^) Access from anywhere
• (^) File sharing, collaborative tool
• (^) Google Docs access

Google Work vs Google Personal

• (^) TAMU has contract with Google
  • (^) Unlimited space
  • (^) Will not scan files or emails
  • (^) Will not ad target when web browsing
  • (^) No “Big Brother” by Google
  • (^) Will delete files from “My Drive” and “Shared with Me” when no longer employed by TAMU/ G

Google Docs

• (^) Similar to Microsoft Office Suite, but does not have the same full functionality as Microsoft Office products - (^) Google Docs = Microsoft Word - (^) Google Sheets = Microsoft Excel - (^) Google Slides = Microsoft PowerPoint

• (^) Multiple ways to access Google Drive.
  • (^) Howdy Portal (howdy.tamu.edu) – Recommended
  • (^) Google.tamu.edu
  • (^) Google.com

How to Access Google Drive

Accessing Google Drive via Howdy

• (^) You will be taken through the CAS log in screens.
• (^) Enter your NetID and click “Next”.

Accessing Google Drive via Howdy

• (^) Enter your NetID password and click “Next”.

Google Drive Dashboard

• (^) After successful log in, you will see your Google Drive Dashboard.

My Drive

• (^) Your files and folders.
• (^) No one else can access/view them.
• (^) Ability to “Share” them with others. Others will see the shared files under their “Shared with Me”. - (^) Edits others make to the shared files will NOT reflect in copy that is in “My Drive”. - (^) Viewed as two separate files.
• (^) No longer employed by TAMU/G, all files stored here are removed and not recoverable.

Team Drive Creation

• (^) Click “Team Drives”.
• (^) Click “New”.
• (^) Enter name for the Team you want to create. Click “Create”.

Team Drive Creation

• (^) Click “Add Members”.
• (^) Begin typing name of person to invite. It should auto-fill the name if person has a TAMU gmail account.

Team Drive Creation

• (^) Once selected, add the appropriate permission level for the drive. - (^) Full access – Ability to do everything that the drive creator can do. Including adding/removing member from the drive. - (^) Edit Access – Ability to edit and upload files. Unable to add/remove members from drive. - (^) Comment Access – Ability to view and leave comments on files. - (^) View Access – Ability to view only. Unable to edit or leave comments.
• (^) This will affect sublevel folders as well.

Team Drive Creation

• (^) Adding permission levels