Docsity
Docsity
Prepare for your exams
Prepare for your exams

Study with the several resources on Docsity

Earn points to download
Earn points to download

Earn points by helping other students or get them with a premium plan

Guidelines and tips
Guidelines and tips
Sell on Docsity
Sell on Docsity
Docsity AI
Docsity AI
Log inSign up

Prepare for your exams

Study with the several resources on Docsity

Find documents

Prepare for your exams with the study notes shared by other students like you on Docsity

Search for your university

Find the specific documents for your university's exams

Docsity AINEW

Summarize your documents, ask them questions, convert them into quizzes and concept maps

Explore questions

Clear up your doubts by reading the answers to questions asked by your fellow students

Earn points to download

Earn points by helping other students or get them with a premium plan

Share documents
download point icon20 Points

For each uploaded document

Answer questions
download point icon5 Points

For each given answer (max 1 per day)

All the ways to get free points
Get points immediately

Choose a premium plan with all the points you need

Study Opportunities

Choose your next study program

Get in touch with the best universities in the world. Search through thousands of universities and official partners

Community

Ask the community

Ask the community for help and clear up your study doubts

Free resources

Our save-the-student-ebooks!

Download our free guides on studying techniques, anxiety management strategies, and thesis advice from Docsity tutors

Accounting Procedures and Approval Rules for School District 8, Lecture notes of Accounting

University of Technology Sydney (UTS)Accounting

Accounting Cheat Sheet. Approval Rules ... Submit to Accounts Payable ... Reminders for Submitting Invoices & Accounts Payable Forms.

Typology: Lecture notes

2021/2022

Uploaded on 07/05/2022

lee_95
lee_95 🇦🇺

4.6

(59)

999 documents

1 / 2

Toggle sidebar

This page cannot be seen from the preview

Don't miss anything!

bg1
Revised: March 15, 2019
Accounting Cheat Sheet
Approval Rules
Expense Payable To
Approval Signature Required
School Vendor
Principal
School Staff (Teacher, Secretary)
Principal
Principals & Vice-Principals
Superintendent
Board Office Vendor
Budget “Owner” (Director, District Principal,
Superintendent, Secretary-Treasurer)
Board Office Staff
Direct Report to (Director, District Principal,
Superintendent, Secretary-Treasurer)
Trustees & Superintendent
Secretary-Treasurer
Types of Payments & Appropriate Forms
Type of Payment
Submit to Accounts Payable
Invoice directly from vendor
Stamped & coded invoice
Contracts
Stamped & coded contract
Staff expense reimbursement
A.1 Reimbursement Claim Form
School expense reimbursement
A.1 Reimbursement Claim Form
Staff travel expense claim
A.2 Travel Claim Form
Transportation assistance
A.5 Transportation Assistance Reports
Honorarium
A.8 Honorarium Claim Form
Invoices: CRA Business Number vs SIN Number
Registered Businesses: CRA Business Number must be included on invoices
Service Providers that do not have a Business Number: must provide Social Insurance
Number (SIN). Please call in SIN information to Penny. Do not store this information.
T4A’s: School trust account payments to non-registered businesses, send a copy of the
invoice and payment details to Accounts Receivable (Penny) for T4A tracking.
Reminders for Submitting Invoices & Accounts Payable Forms
Invoices: Always stamp and fill in G/L code, amount, invoice number
All forms are fillable pdf’s: Please type when possible (preferred to handwritten)
Cheque payable to: must be the name on the bank account. Watch for personal name vs.
company name (e.g. company may have a bank account in their personal name)
Receipts: attach receipts, single sided, scanned
Mileage detail: must complete p. 2 of A.2 Travel Claim to be reimbursed for mileage, single
sided, scanned
Electronic Funds Transfer (EFT) Applications
Attach completed EFT applications for service providers and new vendors (if not on file)
pf2

Partial preview of the text

Download Accounting Procedures and Approval Rules for School District 8 and more Lecture notes Accounting in PDF only on Docsity!

Revised: March 1 5 , 2019

Accounting Cheat Sheet

Approval Rules Expense Payable To Approval Signature Required School Vendor Principal School Staff (Teacher, Secretary) Principal Principals & Vice-Principals Superintendent Board Office Vendor Budget “Owner” (Director, District Principal, Superintendent, Secretary-Treasurer) Board Office Staff Direct Report to (Director, District Principal, Superintendent, Secretary-Treasurer) Trustees & Superintendent Secretary-Treasurer Types of Payments & Appropriate Forms Type of Payment Submit to Accounts Payable Invoice directly from vendor Stamped & coded invoice Contracts Stamped & coded contract Staff expense reimbursement A.1 Reimbursement Claim Form School expense reimbursement A.1 Reimbursement Claim Form Staff travel expense claim A.2 Travel Claim Form Transportation assistance A.5 Transportation Assistance Reports Honorarium A.8 Honorarium Claim Form Invoices: CRA Business Number vs SIN NumberRegistered Businesses: CRA Business Number must be included on invoices  Service Providers that do not have a Business Number: must provide Social Insurance Number (SIN). Please call in SIN information to Penny. Do not store this information.  T4A’s: School trust account payments to non-registered businesses, send a copy of the invoice and payment details to Accounts Receivable (Penny) for T4A tracking. Reminders for Submitting Invoices & Accounts Payable FormsInvoices: Always stamp and fill in G/L code, amount, invoice number  All forms are fillable pdf’s: Please type when possible (preferred to handwritten)  Cheque payable to: must be the name on the bank account. Watch for personal name vs. company name (e.g. company may have a bank account in their personal name)  Receipts: attach receipts, single sided, scanned  Mileage detail: must complete p. 2 of A.2 Travel Claim to be reimbursed for mileage, single sided, scanned Electronic Funds Transfer (EFT) Applications  Attach completed EFT applications for service providers and new vendors (if not on file)

Revised: March 1 5 , 2019 BMO Card Expenses  Use BMO cards for: travel expenses, online purchases, purchases from small providers × Don’t use BMO cards for: primary vendors (e.g. Hall Printing). Submit these invoices to Accounts Payable Journal EntriesA.6 Journal Entry Request Form: submit to Accounts Receivable or Manager of Finance  Attach scanned back-up documentation  Note: Secretaries can enter journal entries within their School’s cost center Contacts Contact Type of Inquiries Rosanne Winter Accounts Payable 250 - 505 - 7052 [email protected]  Accounts Payable - invoices, contracts  Accounting Forms (A.1 etc.)  BMO cards – set-up, submissions and support  EFT applications  GST inquiries Penny Bush Accounting 250.505. [email protected]  Accounts Receivable - receipts, charitable receipts (must include scanner ready support documents for all receipts please)  Via E-funds & Accounting set-up, access and support  School department codes  Journal Entries  Bank Reconciliation – support and reconciled reports emailed to her  Bursaries & scholarships – collect & disburse funds  Grants & donations – collect & disburse funds  T4A Taxation  Collect & store Social Insurance Numbers (SIN) for service providers that do not have a Business Number Samara Shaw Manager of Finance / Comptroller 250 - 505 - 7046 [email protected]  SDS set-up and access  District GL accounts  Budgets and budget transfers  Journal Entries  RBC trust account signing authorities