Assignment 1 - Managing a Successful Computing Project - 1625, Assignments of Introduction to Computing

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ASSIGNMENT 1 FRONT SHEET

Qualification BTEC Level 5 HND Diploma in Computing Unit number and title Unit 06: Managing a Successful Computing Project Submission date Tuesday, February 14, 2023 Date Received 1st submission Re-submission Date Date Received 2nd submission Student Name Tran Anh Tuan Student ID GCD Class GCD 1001 Assessor name Ly Quynh Tran Student declaration I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that making a false declaration is a form of malpractice. Student’s signature Tuan Grading grid P1 P2 P3 P4 M1 M2 D

 Summative Feedback:  Resubmission Feedback:

Grade: Assessor Signature: Date: IV Signature:

• I. Introduction
• II. Project Initialization
  • 1. Main Aim Of The Project
  • 2. Project Information
    • 2.1. General Project Information
    • 2.2. Project Team.....................................................................................................................
    • 2.3. Stakeholders
    • 2.4. Project Scope Statement
    • 2.5. Communication Strategy
    • 2.6. Sign-off
• III. Project Management Plan
  • 1. Scope
  • 2. Time
  • 4. Risk
  • 5. Resources
    • 5.1. Human
    • 5.2. Finance
    • 5.3. Gmail and Mail
    • 5.4. Microsoft Office
    • 5.5. Github
  • 6. Cost Estimation
• IV. Planning
  • 1. Project schedule management plane
  • 2. Work Breakdown Structure
  • 3. Gantt Chart
• V. Research
  • 1. Primary Research
  • 2. Secondary Research
• VI. References
• Figure 1. Global electricity waste chart Table of Figure
• Figure 2. Gmail and Email
• Figure 3. Microsoft Office
• Figure 4. Github
• Figure 5. Work Breakdown Structure
• Figure 6. Gantt chart (1)
• Figure 7. Gantt chart (2)
• Figure 8. Gantt chart (3)
• Figure 9. Gantt chart (4)
• Figure 10. Gantt chart (5)
• Figure 11. Gantt chart (6)
• Figure 12. Project Quantitative Research (1)
• Figure 13. Project Quantitative Research (2)
• Figure 14. Project Quantitative Research (3)
• Figure 15. Project Qualitative Research (4)

I. Introduction

 People's lives are increasingly improved by the development of science and technology today. The amount of data created and stored globally is expected to reach 175 Zettabytes by 2025, a sixfold increase from 2018. This will require additional hardware and power consumption; which in turn will increase the environmental impact of the digital sector and more and more attention will be paid to the environmental footprint of ICT equipment and services as they become more ubiquitous in all respects. of human life. And with the explosion in technological devices and the energy needed for them, the environment is at risk in the face of the fastest growing waste stream on the planet. Everyone has a responsibility to take action to address the challenges of climate change, as experts we must also find ways for the digital sector to play its part. While digital technology is one of the areas where greater efficiency has been achieved; gaining about 100 times more computing power from the same amount of energy per decade, it's still unsustainable. The industry must continue to look for ways it can continue to support and drive innovation, while addressing the global climate emergency for a greener and more equitable future. And that is exactly what this report is about, developing a project to reduce the possibility of causing pollution to the environment. Figure 1. Global electricity waste chart

2. Project Information

2.1. General Project Information

Project Name: Electronic equipment repair and recycling for company XYZ Executive Sponsors: Tiger Capital Department Sponsor: FPT Corporation Impact of Project: Transforming business in the digital age, increase sales and reduce cost of premises.

2.2. Project Team

Name Department Telephone E-mail Project Manager: Tran Anh Tuan Research and Development Department 0399259444 [email protected] Team Members: Tran Sinh Thanh Research and Development Department 0396435798 [email protected] Nguyen Thi Huong Research and Development Department 0395454366 [email protected] Tran Van Huy Research and Development Department (^0395473985) [email protected]

Cao The Cong Research and Development Department

[email protected] Vo Xuan Dat Research and Development Department

[email protected]

2.4. Project Scope Statement

 Project Purpose / Business Justification: o Building an electronic equipment repair and recycling system helps to reduce the environmental damage caused by e-waste. In addition, it also helps everyone to have a different view of e-waste. The project of buying back or receiving donations of old electronics for recycling and repair provides another source of revenue for the organization.  Objectives (in business terms): o Recording opinions and requests of customers to build the project. o Reduce the amount of e-waste. o Create good features in protecting the environment.  Deliverables o Train employees in the repair and recycling of electronic equipment. o Project operation guidance for leaders. Detailed instructions on how to operate the necessary notes in the factory and its main functions. o Documentation for all users.  Scope o The project is suitable for environmental issues at the present time. o Suitable for all users with the need to liquidate old electronics. o An online system for buying second-hand electronics suitable for all devices, including low-profile ones. o The project will be completed within 3 months.  Project Milestones: o Initiating Phase: Start 10/10/2022 - End 12/10/ o Planning Phase: Start 13/10/2022 - End 22/10/ o Executing Phase: Start 23/10/2022 – End 23/12/ o Monitoring and Control Phase: Start 24/12/2022 – End 7/1/ o Closing Phase: Start 8/1/2023 – End 9/1/

 Major Known Risks (including significant Assumptions) Risk Risk Rating Risk Management Low Organizational Risk Medium Technical Risk Low Trade Risk Medium  Constraints o The new project is hard to get everyone's response. o Project handover on schedule. o Hard to find top electronics repair and recyclers.

2.5. Communication Strategy

 Update the work progress to the team leader according to the schedule.  The project manager will receive a report every week.  Track and check key milestones.  Monthly project status meeting.  Update the situation of problems and will notify customers every week.

2.6. Sign-off

Name Signature Date (MM/DD/YYYY) Executive Sponsor Tiger Capital 10/10/ Department Sponsor FPT Corporation 10/10/ Project Manager Tran Anh Tuan 10/10/

2. Time PHASE DESCRIPTION TIME STATUS Inception Phase Analysis of the harmful effects of ewaste 10/10/2022 - 10/10/2022 Completed Negotiate policies from stakeholders 11/10/2022 - 11/10/2022 Completed Select member 12/10/2022 - 12/10/2022 Completed Planning phase Deal with the necessary terms 13/10/2022 - 14/10/2022 Completed Data collection and analysis 13/10/2022 - 16/10/2022 Completed Choose several 15/10/2022 - 16/10/2022 Completed Deploy hardware purchares 17/10/2022 - 18/10/2022 Completed Environmental Assessment 17/10/2022 - 18/10/2022 Completed Analysis for some high risk 19/10/2022 - 20/10/2022 Completed Development orientation according to research data 19/10/2022 - 22/10/2022 Completed Setting up the Work analysis Structure and Gantt chart 21/10/2022 - 22/10/2022 Completed Construction phase Build app ( front-end, back-end) 23/10/2022 - 12/12/2022 Pending Test app 13/12/2022 - 19/12/2022 Pending Fix bug 20/10/2022 - 23/10/2022 Pending Factory rent 23/10/2022 - 25/10/2022 Pending Hire an electronic engineer 23/10/2022 - 6/11/2022 Pending

Delivery phase Provide products to customer 24/12/2022 - 28/12/2022 Pending Technical documents for member 29/12/2022 - 1/12/2022 Pending Ask for user opinion and reviews 2/12/2022 - 4/12/2022 Pending Seo an Marketing 5/1/2022 - 7/1/2022 Pending Close phase Find solution 8/1/2022 - 8/1/2022 Pending Meet to close project 9/1/2022 - 9/1/2022 Pending

External Risk Employees who are sick or are unable to work for their own business Low Create for employees to work comfortably and always have their own days off. The positions for the test must be really strict because it is very important

5. Resources

5.1. Human

 To compete in the market, a company or organization needs a team, needs skilled and experienced human resources. In addition, the ability to absorb and learn is also essential. Therefore, we need to find human resources with skills and enthusiasm for the project, which helps them to quickly absorb and focus on the project. In addition, we also need to continue training new human resources to promptly supplement and compete in the market.

5.2. Finance

 In every project, budget is essential and required to maintain the success of the project. Budgets help us retain talent. In addition, finance also helps to purchase electronic equipment as well as factory machinery to meet the best products when reaching customers.

5.3. Gmail and Mail

 We use gmail to facilitate the transmission of information without having to meet faceto- face and have time to think more deeply about the issue. In addition, gmail often contains important information, so we need to focus every time we receive notifications.  Mail is also a tool of google that helps us create groups and chat with each other. In Vietnam, we rarely use email, so it is suitable for work problems, less distracting for users like facebook or Instagram.

Figure 2. Gmail and Email

5.4. Microsoft Office

 Microsoft Office is a set of tools that greatly assist users in starting and managing projects, especially word, execl and powerpoint. Those are the basic tools that help us to set up and record key information for easy visibility and presentation to exchange and contribute ideas to make the project go well. Figure 3. Microsoft Office

Input Output Skill Plan Create a cost estimate forecast for your project. Cover your direct and indirect expenses, cut unnecessary spending, and budget for unforeseen events. Then go into more detail with your actual budget. Use milestones in the Gantt chart to break down your budget into stages for easier expense management Clearly identify necessary expenses and remove costs that waste money. Managers need to have a good attitude and be able to forestall unexpected situations. Know how to coordinate and handle any problem. Estimate Cost estimation accounts for each component required for the project and computes a total amount that controls a project’s budget. Reduce scheme costs. Control scheme expenditures. Understand market prices and know how to negotiate prices. Control Budgeting: Having an accurate budget is essential. This requires a planning instrument to track expenses using custom hourly rates and tailored financial fields. Reporting and analytics tools: For real-time insights into the cost management process. Generate weekly reports with Prevent excessive spending. Get away from risk. Support future planning Highly Accurate Estimates: Poor predicting can occur when a manager is inexperienced or does not fully comprehend the scope of the project. This can principal to surplus costs and specified charts and graphs. Analytics dashboards can also be created for an impression of the project portfolio. touch overall profits.

Validate Control if the project meets the specifications. Report what was done in the project. Report issues weekly. Help accelerate projects and amount progress. Solve problems in a timely manner Has a good problem solving ability  Project cost for each phase Budget Percent Inception Phase 800$ 7,95% Planning Phase 2000$ 19.8% Construction Phase 6400$ 63.5% Delivery Phase 700$ 6.95% Closing Phase 180$ 1.8% Total 10080$ 100%  Below is a breakdown of the list for each phase of the project. Mainly focus on the project planning and construction phase, which are the two main phases that take up the most money and time in the project.