Assignment 1 - Managing a Successful Computing Project - Pass, Assignments of Computer Science

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Huynh Minh Huy | GCD

GCD1001 | UNIVERSITY OF GREENWICH.

Assignment 1

MANAGING A SUCCESSFUL COMPUTING PROJECT

ASSIGNMENT 1 FRONT SHEET Qualification BTEC Level 5 HND Diploma in Computing Unit number and title Unit 19 : Managing a Successful Computing Project Submission date 09/02/2023 Date Received 1st submission Re-submission Date Date Received 2nd submission Student Name Huynh Minh Huy Student ID GCD Class GCD1001 Assessor name Ly Quynh Tran Student declaration I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that making a false declaration is a form of malpractice. Student’s signature (^) Huy Grading grid P1 P2 P3 P4 M1 M2 D

Table of Contents

• Part 1: Project Management.
  • I. Introduction.
  • II. Project Initialization. (P1)
    • 1. Project Charter.
• PROJECT CHARTER - 2. Project aims and objectives.
  • III. Project Management Plan: (P2).....................................................................................................................
    • 1. Scope.
    • 2. Time.
    • 3. Communication....................................................................................................................................................
    • 4. Risk.
    • 5. Resources.
    • 6. Cost Estimation.
  • IV. Planning. (P3)
    • 1. Project Schedule Management.......................................................................................................................
    • 2. Work Breakdown Structure............................................................................................................................
    • 3. Gantt Chart.
• Part 2: Research (P4)
  • I. Secondary Research.
  • II. Primary Research.
    • 1. Research methods used to carry out the research.................................................................................
    • 2. Technique to collect data.
    • 3. Population in research.
    • 4. Survey Form.
  • 5. Project Quantitative Research.
  • 6. Project Qualitative Research.
  • 7. Survey Results.
• References
• Figure 1: Slack........................................................................................................................................................................ Table of Figures
• Figure 2: Share Link.
• Figure 3: Contact Member.................................................................................................................................................
• Figure 4: GitHub.
• Figure 5: Create New Repository.
• Figure 6: Example of Bottom up estimating cost.
• Figure 7: Work Breakdown Structure.
• Figure 8: Gantt chart.
• Figure 9: Sims Lifecycle Services.
• Figure 10: Healthy material cycle.
• Figure 11: When electronic waste is properly handled.
• Figure 12: Quantitative research questions.
• Figure 13: Qualitative research question.

2. Project Team Name Department Telephone E-mail Project Manager: Huynh Minh Huy Research and Development Department

[email protected] Team Members: Vo Anh Tu Research and Development Department

[email protected] Nguyen Tan Minh Duc Research and Development Department

[email protected] Nguyen Hoang Bao Tran Research and Development Department

[email protected] Mai Dinh Phong Research and Development Department

[email protected] Phan Minh Tien Research and Development Department

[email protected] Tran Duc Linh Research and Development Department

[email protected]

3. Stakeholders Ly Quynh Tran – CEO of company Le Van Phat – ACC fund director Marketing department R&D Department Business Department
4. Project Scope Statement Project Purpose / Business Justification Describe the business need this project addresses

The purpose of e-waste recycling tools is to manage the increasing amount of electronic waste and reduce its negative impact on the environment. The tools are designed to properly handle, process, and dispose of e-waste in an environmentally friendly manner. This can include processes such as dismantling, shredding, separating, and refining e-waste components for reuse or safe disposal. The goal of e-waste recycling tools is to promote sustainability and minimize the environmental impact of discarded electronic devices. Objectives (in business terms)  Increasing the efficiency and profitability of the recycling process by automating manual tasks and reducing the cost of labor.  Enhancing the sustainability and environmental impact of the company by reducing the amount of waste generated and improving resource recovery.  Increasing customer satisfaction and brand reputation by demonstrating a commitment to sustainability and environmental responsibility.  Complying with regulations and industry standards to avoid legal penalties and improve industry reputation.  Generating new revenue streams through the sale of recycled materials and the recovery of valuable components.  Improving data management and tracking to support transparency and accountability in the recycling process. Deliverables

 List of things will be covered in this project:  Assessment of the current e-waste recycling methods and tools used  Identification of gaps and areas for improvement in the current e-waste recycling process  Development and implementation of a more effective and efficient e-waste recycling tool  Training and education of relevant stakeholders on the proper usage of the new e- waste recycling tool  Evaluation of the effectiveness and efficiency of the new e-waste recycling tool  Recommendations for continuous improvement based on the evaluation results  Things that are not covered in this project:  The procurement of new e-waste recycling equipment  The transportation and disposal of hazardous materials generated during the e- waste recycling process  The development of policies and regulations on e-waste management and disposal  The financial aspects of the e-waste recycling process, such as cost analysis and budgeting. Project Milestones

 Initiating Phase:  Start 05/01/2023 – End 19/01/  Planning Phase:  Start 20/01/2023 – End 07/02/  Executing Phase:  Start 08/02/2023 – End 01/04/  Delivery Phase:  Start 02/04/2023 – End 16/04/  Closing Phase:  Start 17/04/2023 – End 29/04/ Major Known Risks (including significant Assumptions) Risk Risk Rating (Hi, Med, Lo) The project's funding is insufficient to keep it going. High The project is behind schedule. (^) High Attitudes and abilities of team members (^) Medium Lack of stakeholder participation in the project. High External risks impact on the project (^) Low Constraints  This project demands a scientific collaboration between the funder and the crew of the job.  Limit budget for implement project.  The project deadline is March 4, 2023.  Minimize risk as much as possible. External Dependencies

 List of Objectives to achieve the aim (Note Objective should be SMART):  Develop an efficient and effective E-waste recycling tool that can be easily integrated into existing waste management systems.  Increase the amount of electronic waste recycled by 50% within the next two years through the implementation of the E-waste recycling tool.  Reduce the environmental impact of electronic waste by properly disposing of hazardous materials through the E-waste recycling tool.  Ensure that the E-waste recycling tool meets all relevant regulations and industry standards.  Increase public awareness of the importance of proper e-waste disposal and encourage greater participation in e-waste recycling through the implementation of the E-waste recycling tool. III. Project Management Plan: (P2)

1. Scope. The project will be completed within three months after the commencement date. The software solution of this project will provide capabilities that will allow users to reduce the environmental impact of digital terminals by using e-waste recycling while ensuring that Valuable materials are mined and reused. In addition, the project will also aim to increase awareness about the importance of responsible e-waste management, promote the reuse and recycling of electronic devices, and reduce the overall environmental impact of electronic waste. The project will target various stakeholders, including individuals, households, businesses, and government entities, and it will involve collaboration with a range of experts and organizations working in the field of e-waste management.

2. Time. Phase Description Time Status Initiating Phase Evaluate existing solutions and analyze the demand for e- waste recycling tool. January 5, 2023 - > January 7, 2023 Completed Identify the key features and requirements for the software. January 7, 2023 - > January 9, 2023 Completed Identify the resources required for the project, including software developers, project managers, and technical advisors. January 9, 2023 - > January 11, 2023 Completed Create a detailed project plan, including a timeline, budget, and risk management plan. January 11, 2023 - > January 13, 2023 Completed Identify and secure funding for the project, including grants, investment, or partnerships with technology companies. January 13, 2023 - > January 15, 2023 Completed Establish partnerships with technology companies and organizations. January 15, 2023 - > January 17, 2023 Completed Define the project deliverables, including software development, testing, and release. January 17, 2023 - > January 18, 2023 Completed Launch the project and begin development of the e-waste recycling tool. January 19, 2023 Completed Planning Phase Clearly define the goals and objectives of the project. January 20, 2023 - > January 23, 2023 Completed Create a precise project budget that includes expenditures for software development, testing, and implementation. January 23, 2023 - > January 25, 2023 Completed Create a project timeline that includes essential milestones and dates for the project, such as software development, testing, and release. January 25, 2023 - > January 27, 2023 Completed Identify possible project risks and problems, such as technical difficulties, compatibility concerns, and financial limits. January 28, 2023 - > January 30, 2023 Completed

Prepare documentation for the software, including user manuals, installation guides, and training materials. April 03, 2023 - > April 04, 2023 Pending Plan and execute the deployment of the software to the target devices, ensuring a smooth and seamless rollout. April 04, 2023 - > April 05, 2023 Pending Provide training to end-users on how to use the software, including how to access and configure its features. April 06, 2023 - > April 07, 2023 Pending Provide ongoing support and maintenance services for the software, ensuring that it continues to operate effectively and efficiently. April 08, 2023 - > April 09, 2023 Pending Continuously monitor the level of material recycling achieved through the use of the software and share this information with stakeholders. April 09, 2023 - > April 11, 2023 Pending Continuously gather feedback from users and make improvements to the software to ensure it remains effective and relevant. April 11, 2023 - > April 13, 2023 Pending Measure and report on the software's impact on reducing the environmental impact of digital terminals, including its contribution to material recycling. April 13, 2023 - > April 16, 2023 Pending Closing Phase Conducting a final review of the project to ensure that all objectives have been met and all requirements have been fulfilled. April 17, 2023 - > April 19, 2023 Pending Obtaining customer acceptance of the deliverables and any necessary sign-off. April 19, 2023 - > April 20, 2023 Pending Documenting lessons learned from the project and incorporating those lessons into future projects. April 20, 2023 - > April 21, 2023 Pending Archiving project documentation and closing out any open project issues or actions. April 22, 2023 Pending Evaluating the project's performance and impact, and updating any relevant project management processes or guidelines. April 23, 2023 Pending

Finalizing the project budget and accounting for any unspent funds. April 24, 2023 - > April 25, 2023 Pending Celebrating the successful completion of the project with the project team and stakeholders. April 29, 2023 Pending

Monthly team meeting after report Online Discuss Google meet and slack platform Monthly testing to see if the product meets the needs of the client and showing numerous functions to the customer for approval. Monthly All members and customers Project Manager Status Report Weekly Report Offline Discuss No software needed To turn in the report and include all of the tasks and difficulties encountered while on the job. Weekly All team member Project Manager Status Report Phase Meeting Offline meeting Chart and presentation tools To demonstrate, explain, and test each feature to ensure that it works properly and satisfies the clients' expectations. After two months All team members, customers and stakeholder Project Manager Statistics and a slide presentation. As well as test cases. Last Project report Offline meeting Product made from environment ally friendly materials This initiative will provide a device to recycle technology items that are no longer in use to reduce the environmental pollution caused by such devices. All components used for the tool will not affect the environment after being released. Once All team members, customers and stakeholder Project Manager Statistics and a slide presentation. As well as test cases. Table 2 : Communication.

4. Risk. Risk is an inevitable aspect of any new venture, as there is always the possibility that the actual outcome will deviate from the expected outcome. Risk refers to the potential for loss, harm, damage, or any other adverse outcome that may be caused by internal or external vulnerabilities and can be mitigated through preventive measures. Effective risk management in project management requires identifying and managing potential risks and losses, but when done correctly, it also opens up opportunities. Risks in a company can take various forms, such as lawsuits, inefficiencies in production, data breaches, and theft. Therefore, it's crucial to have a sound risk management framework in place, which can be easily implemented. Risk Category. A Risk Breakdown Structure is a way to determine the potential risks a project may face, based on the likelihood and severity of each risk. This could include technical risks, management risks, organizational risks, financial risks, and external risks. It is important to have a plan in place to prevent these risks from happening, or to have a contingency plan to manage risks that are beyond your control. This technique is a valuable tool for reducing risks, and should be well understood.