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CERTIFIED TEXAS CONTRACT
DEVELOPER (CTCD) 2026 QUESTIONS
AND ANSWER KEY (VERIFIED).
Statewide Procurement Division (SPD) - correct answer- central authority for state agencies in procurement for procurement guidance, education, statewide contract development services and delegation of purchasing authority Statewide Procurement Policy and Outreach - correct answer- conducts policy research, provides training and certification for procurement professionals, and provides the division's customer service support through the outreach team Statewide Contract Development Team - correct answer- develops statewide contracts for state agencies, institutions of higher education, and local governments Statewide Contract Management Team - correct answer- assist state agencies with day-to-day contract management, contract administration, reporting requirements, and vendor performance issues
Procurement Oversight and Delegation Team (POD) - correct answer- conducts solicitation reviews, delegates purchasing authority to state agencies, services greater than $100,000, greater than $5M+ coordinates reviews of solicitation, CAT members consists of multiple agencies, and POD seeks to reduce risk to state agencies with delegating purchasing authority True or False: A contract with a value of more than 2 million dollars is subject to the State Auditor's Office Nepotism Disclosure Statement. - correct answer- True: because procurements with an expected value of $1 million or more are subject to the form. (p. 73-74) True or False: Your grandfather works for a vendor who you are procuring a contract with, you must disclose the relationship. - correct answer- True: Your grandfather falls under the Nepotism of Consanguinity to the 2nd degree. Even if your grandfather has nothing to do with the contract, you must disclose because it could look like you are giving a preference to that contractor. (p. 3) For contracts valued over $25k, how many contractors on the Centralized Master Bidders List (CMBL) do you solicit to? - correct answer- ALL: all active contractors must be solicited to, to provide bid opportunities to those contractors within the
least how many days? - correct answer- 21 calendar days at minimum. (p.66) As a best practice, how many days should a solicitation be posted on the ESBD? - correct answer- 30 calendar days (p.66) True or False: A letter of delegated purchasing authority, from certain required solicitations, must be obtained and if not obtained the contract can be voided? - correct answer- True (p.30 and p. 67) What is the name of the division that has the delegation and purchasing authority? - correct answer- Statewide Procurement Division (SPD) of the Texas Comptroller of Public Accounts state agency. (CPA). (p.1) A non-IT service solicitation with a contract value of or $200K must be submitted to what entity for review and delegation? a. CAT b. DIR c. POD d. QAT - correct answer- c. POD
True or False: Ethical standards are set by statute. - correct answer- True If you want to procure custodial services which procurement method would you use? a. RFI b. RFO c. RFQ d. IFB - correct answer- b. RFO What are the four authorized exceptions to the State Use Program (WorkQuest) in which an agency can purchase goods and services elsewhere? a. Precision, Accuracy, Time, Quality b. Life Cycle Cost, Money, Alcohol, Quantity c. Delivery time, Life Cycle Cost, Quantity, Quality d. Delivery Costs, Quantity, Precision; Lifetime Shows - correct answer- c. Delivery time, Life Cycle Cost, Quantity, Quality What purchases cannot be automatically purchased without a formal bid solicitation? a. Perishable Goods and Internal Repairs for $25k or less b. Purchases of Services greater than $100k
True or False: Price can be a reason not to purchase from WorkQuest. - correct answer- False If the purchasing agency wants to purchase 10 chairs, but then decides to purchase only 1, what is the non-complex procurement for making the proposed changes? - correct answer- Purchase Order Change Notice (POCN). (p. 57) In TxSmartBuy True or False: Emergency procurements are subject to being negotiated? - correct answer- True: Are subject to the SPD's rules and procedures; when there is insufficient time to solicit bids. (p. 29) (p. 79) What is the first step in the procurement method identification process for each purchase of procurement type, cost estimate, and purchasing entity? - correct answer- 1st- is the purchase subject to Declaration of Disaster Purchasing entities are NOT required to purchase from which of the following? a. TCI b. TexasSmartBuy
c. Federal and State Surplus d. TXMAS - correct answer- d. TXMAS If you want to purchase from a TXMAS vendor for $50,000 or less... a. go directly to TXMAS vendor b. obtain a price quote from 3 vendors c. obtain a price quote from 6 vendors d. request delegation of authority from SPD - correct answer- a. go directly to TXMAS vendor True or False: A Request for Information (RFI) can result in a contract being awarded? - correct answer- False: RFIs are not a procurement opportunity and is a formal research method used by an agency to gather information directly from the industry. (p. 12-13) What is the dollar threshold for the Contract Advisory Team (CAT) to review solicitations for goods and services? - correct answer- $5 million (pg 64) designated by statute, and Opposite of DIR
- The Quality Assurance Team (QAT) reviews what kind of procurements and at what value?
If an agency wants to give a Pre-Award Notification/Publication Requirements for a Major Consulting Services Contract, besides notifying the Legislative Budget Board (LBB) and the Governor's Budget and Planning Office, the agency must file a notice with the Secretary of State for publication where? - correct answer- The Texas Register for 30 days (p. 40) What of the following is NOT a benefit to using an Acquisition Plan? a. bridge the gap between Contract Developer and Contract Manger b. serves as a general repository for all procurement related documents c. ensure that the procurement is solicited, negotiated, executed, and managed in a way that delivers best value to the State - correct answer- b. serves as a general repository for all procurement related documents Why is it important to have an internal calendar of events when starting a procurement? a. Ensure appropriate lead time b. Accounts for holidays c. Considers 30 days posting on ESBD d. Takes into consideration time for document review e. All of the above - correct answer- e. All of the above
Appropriated funds are not allowable for what goods and services unless the procurement falls within a statutorily authorized exemption? a. alcohol, memberships/dues, audit of financial records, postage/post office box from other entity than USPS, and live or artificial plants b. alcohol, truck and farm equipment, postage/post office box from other entity than USPS, and live or artificial plants c. alcohol, pesticides and chemical agents, postage/post office box from other entity than USPS, and live or artificial plants d. alcohol, tax services, postage/post office box from other entity than USPS, and live or artificial plants - correct answer- a. alcohol, memberships/dues, audit of financial records, postage/post office box from other entity than USPS, and live or artificial plants Where can you go to find contracts for airlines and hotels? - correct answer- Travel Services Contracts: under the State Travel Management Program (STMP). (p. 19) If a customer needs support for procurement inquiries and questions, who can they ask? - correct answer- Statewide Procurement Policy and Outreach program: the program conducts policy research, performs solicitations reviews, and approves delegation of purchasing authority for services. (p. APP51)
In the revolving door restrictions how long must a former employee be restricted from being employed by a vendor; and how long must an former executive office be restricted from being employed by a vendor? - correct answer- 2 years for former employee and 4 years for former executive. (p. APP33) True or False: It is a best practice to get a nepotism form signed for a contract that is approximately $850,000? - correct answer- True: although procurements with a value of $1 million dollars are required to have a nepotism form signed, a solicitation that is slightly lower and close to the $1 million dollar may go over a million after bid proposals come in and negotiations are done. (pg 73) Which of the following is NOT an example of a Sole Source Proprietary purchase? a. back issue of a magazine available from only the publisher b. name brand specific office supplies such as Swingline stapler c. educational conference available from only the conference sponsor d. patented items or copyrighted materials, which are only available from the patent or copyright holder - correct answer- b. name brand specific office supplies such as Swingline stapler (p.20)
To what agency do you report fraud, waste and abuse? - correct answer- State Auditor's Office (SAO) If you wanted to purchase notebooks, which procurement method would you use? - correct answer- Invitation for Bids (IFB) (p. 30) If you wanted to procure contracts for the use of grant money, which procurement method would you use? - correct answer- Request for Applications (RFA) (p. 45) If you wanted to procure IT commodities, which procurement method would you use? - correct answer- Request for Offers (RFO): RFOs are intended as the designated, primary purchasing method for procuring AIS other than under DIR's IT commodity program. (p. 37) True or False: State Agency's are allowed to negotiate IFBs? - correct answer- False: negotiations are not permitted by the competitive bidding procurement method, however, if there is only one qualified bidder then the contract developer may negotiate with the sole bidder, including price, provided that negotiations do not result in a material change of the specifications. (p. 30)
What are the drawbacks of Proprietary Purchases? a. purchase is subject to close scrutiny b. limits and discourages competition c. requires justification documentation e. all of the above - correct answer- e. all of the above (p.21) Centralized Master Bidders List (CMBL) - correct answer- master database to foster competition between vendors, has an essential list, with an additional list that references HUBs Historically Underutilized Businesses (HUB) - correct answer- provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement contracting; subcontracting is probable in solicitations valued at 100K or greater State Travel Management Program (STMP) - correct answer- contracts travel services for state agencies, institutions of higher education, TX SmartBuy Members, local governments, public school districts, community colleges; and monitors contracts and hotel rate agreements
Electronic State Business Daily (ESBD) - correct answer- web portal on the SPD website used for posting solicitations to inform vendor community of potential contracting opportunities, and posts notification of contract awards. Solicitations valued at $25,000+ required to post on ESBD. Texas Smart Buy - correct answer- Statewide Term Contracts that are procured and managed by SPD, must use a purchase order through this system; includes TXMAS Contracts True or False: Nepotism is form of Conflict of Interest. - correct answer- True: Nepotism is a form of conflict of interest that involves an explicit act of using one's position to favor a relative
. Relationships between family members are classified by consanguinity or affinity (p.3) Vendor performance Tracking System (VPTS) - correct answer- statutorily required method of reporting vendors once contracts are completed Agency Procurement Plans - correct answer- collected for information on delegated purchases and determines if there are any possible gains with consolidating all the purchases together
d. Check with another state agency - correct answer- c. Surplus Programs The following is an example of a _______________________ specification: Contractor shall provide a pen that precisely write with no skipping or smearing. Ink shall not penetrate through paper. Minimum writing distance of ink shall be 500 miles. a. performance-based b. design-based c. mixed - correct answer- a. performance-based The following is an example of a _______________________ specification: Contractor must conduct at least 7 media campaigns for Texas Tourism during the fiscal year. Three of these campaigns must be directed at out-of-state tourists. a. performance-based b. design-based c. mixed - correct answer- b. design-based The following is an example of a _______________________ specification: Contractor shall provide a 0.3 mm fine point, black ink pen. The pen shall precisely write with no skipping or smearing. a. performance-based b. design-based
c. mixed - correct answer- c. mixed If requirements are clearly defined, price is a major determining factor, and products are highly standardized what procurement method should be used? a. RFP b. IFB c. RFO d. RFQ - correct answer- b. IFB If factors other than price are to be considered or when objective criteria cannot be defined what procurement method should be used? a. RFQ b. IFB c. RFP d. RFA - correct answer- c. RFP True or False: The Request for Proposal (RFP) procurement method does not allow for negotiations. - correct answer- False Which procurement method allows respondents more opportunity to provide innovative ideas?
