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CTCD EXAM NEWEST 2026 ACTUAL EXAM TEST
BANK| CERTIFIED TEXAS CONTRACT DEVELOPER
(CTCD) FINAL EXAM REVIEW WITH COMPLETE 400
REAL EXAM QUESTIONS AND CORRECT VERIFIED
ANSWERS/ ALREADY GRADED A+ (MOST RECENT!!)
Where do you report suspected fraud, waste or abuse? - ANSWER - The State Auditor's Office (SAO) Allowable vendor-public procurement professional interactions between response due date and contract award include what three things? - ANSWER - 1. Clarification of respondent's ability to meet the solicitation requirements
- Negotiations
- The exchange of information as necessary to facilitate a potential contract award SPD and DIR serve on what two interagency oversight teams? - ANSWER - The Contract Advisory Team (CAT) & Quality Assurance Team(QAT) What programs does SPD manage? - ANSWER - 1. Centralized Master Bidders List (CMBL)
- Historically Underutilized Business Program (HUB)
- Electronic State Business Daily (ESBD)
- Vendor Performance Tracking System (VPTS) CAT makes recommendations on the solicitation documents for contracts by agencies that have an estimated value of at least_. - ANSWER - $5 Million Quality Assurance Team (QAT) - ANSWER - interagency working group established to provide on-going oversight to reduce risk of project overruns and failures of major information resources projects List the 5 steps of the Procurement Cycle: - ANSWER - 1. Procurement Planning- Define the business need and establish the procurement objectives
- Procurement Method Determination: Identify the appropriate Procurement Method and, if applicable, issue a solicitation
- Vendor Selection: Fairly and objectively select the vendor that provides the best value to the state
- Contract Formation and Award
- Contract Management List the three Planning Activities - ANSWER - 1. Needs Assessment
- Cost Estimate
- Acquisition Plan
Set-aside programs - ANSWER - 1. Prison made goods
- State use programs Set aside programs do not require competitive procurement State Use Program Exceptions - ANSWER - - Quantity
- Quality
- Delivery Time
- Life Cycle Costs What is the most common risk mitigation measure? - ANSWER - Insurance Name the risk mitigation measures: - ANSWER - - Financial Capability
- Insurance
- Surety Bonds
- Warranties
- Extended warranty; maintenance agreement
- Limitations of liability clauses Name the 6 types of common insurance policies: - ANSWER - - Commercial General Liability
- Professional Liability
- Workers' Compensation
- Commercial Umbrella Excess Liability Coverage(designed to provide protection against catastrophic loss)
- Automobile Name the three types of surety bonds - ANSWER - 1. Bid Bonds
- Performance Bonds
- Payment Bonds _ protects buyer against poor workmanship, intellectual property violations of third parties, malfunctions products and debts. - ANSWER
- Warranties Limitations of liability clauses are used to limit potential breach-of- contract damages. - ANSWER - True Under common law, parties are only liable for damages that are reasonably foreseeable at the time of contracting. - ANSWER - True _ provide protection to an agency if there is a contract breach. - ANSWER - Remedies Examples of remedies: - ANSWER - - Liquidated damages-used when compensatory damages are difficult to calculate
- Compensatory damages- when you can tie a dollar value to damage
- indicators of probable performance
- other relevant factors When evaluating proposals, what factors are considered when determining best value factors: - ANSWER - - quality, availability and adaptability of supplies, materials, equipment, or contractual services to the particular use required
- ability, capacity, and skill of respondent
- whether the respondent can perform the contract or provide the service promptly, or within the time required, without delay or interferance What is the scoring method formula? - ANSWER - Price Score= (lowest price/price of response being evaluated) X maximum No. of available points Threshold at which CAT review is required - ANSWER - $5 Million or greater Contract Value means - ANSWER - estimated dollar amount that an agency may be obligated to pay over the life of the contract including all executed and proposed amendments, extensions and renewals. Where do agency's submit their solicitation documents and a completed form for CAT review to? - ANSWER - POD (procurement oversight and delegation portal)
Who is not subject to a CAT review? - ANSWER - RFAs based solely on federal funding CAT reviews take up to how many days? - ANSWER - 30 days If the initial solicitation documents submitted for CAT review change substantially, the agency is required to resubmit to solicitation documents for additional CAT review. - ANSWER - True Changes to the solicitation documents for a major contract are considered substantial when - ANSWER - - the solicitation change causes the estimated value for the original term or the contract, not including renewal periods, to increase by 25 percent or more; or
- there are significant revisions, deletions and/or additions to specifications, scope of work, set(s) of deliverables, performance measures, payment methodology, or other elements of solicitation QAT (quality assurance team) - ANSWER - review of major information resource projects At what threshold is an agency subject to QAT oversight? - ANSWER - $ 1Million
- consideration
- competent parties Terms should include: - ANSWER - - scope of work
- financial provisions
- contract term and termination provisions
- identification of the contracting parties A contract for development of a major information technology project with a value expected to exceed $10 million shall not be valid unless the agency: - ANSWER - - provides a copy of the final version of the contract, signed by the contract to QAT
- obtains prior written approval of the contract from QAT DIR statements of work should be submitted DIR when the contract exceeds what amount? - ANSWER - $50, A state agency must notify QAT within _ business days when the agency awards a contract for a major information resources project that is equal to or greater than $10 million for QAT review. - ANSWER - 10 business days Procurement Lead Time - ANSWER - the interval between a decision to purchase a product or service to when the contract is awarded
What is the suggested lead time? - ANSWER - 180 days from start to completion Conducts policy research, provides training and certification for procurement professionals and provides the division's customer service support through the outreach team - ANSWER - Statewide Procurement Policy and Outreach The Statewide Contract Management Team assist state agencies with what four things? - ANSWER - - Day to day contract management
- Contract administration
- Reporting requirements
- Vendor performance issues _ seeks to reduce risk to state agencies with delegating purchasing authority. - ANSWER - POD Procurement Oversight & Delegation Team (POD) - ANSWER - - conducts solicitation reviews
- delegates purchasing authority to state agencies
- services greater than $100,
- Greater than $5Million coordinates reviews of solicitations
- CAT members consists of multiple agencies
through the CAT-RAD portal, who then forwards it to this entity. - ANSWER - Quality Assurance Team (QAT) Section of SPD that conducts solicitation review and delegation of purchasing authority for state agencies' service contracts with an anticipated value of $100k+ and is made up of internal personnel. If their review lasts longer than 30 days, the agency still does not have authority to post the solicitation until they hear back. This entity escalates solicitations worth $5M+ to CAT. - ANSWER - Contract Advisory Team
- Review and Delegation (CAT-RAD) Program Entire solicitation must be posted to ESBD for how many days - ANSWER - 14 Notice of solicitation must be posted for how many days - ANSWER - 21 Solicitation for major consulting services must be published in the Secretary of State's Texas Register for at least 30 days prior to executing the contract, in addition must also obtain a finding of fact (FoF) from the Governor's Office with a copy of the FoF to the Legislative Budge Board. - ANSWER - True At what amount is a consulting services contract considered major? - ANSWER - $15,000 for state agency and $25,000 for higher ed and has to be posted to the Texas Register
Preferences should be placed in solicitations - ANSWER - True What are the legal elements of a contract? - ANSWER - 1. Offer
- Acceptance
- Legal Purpose/Objective 4.Mutuality of obligations: also known as "meeting of the minds"
- Certainty of subject matter
- Consideration
- Competent parties Texas Workforce Commission (TWC) is the overseeing agency for state use programs - ANSWER - True Acceptable TPPD Exception Reporting include: - ANSWER - - Quantity
- Quality
- Life cycle costs
- Delivery time PRICE IS NOT AN EXCEPTION TEXAS COMPTROLLER OF PUBLIC ACCOUNTS - ANSWER - State tax collector and treasury State accountant
Statewide Procurement Division (SPD) - ANSWER - Procurement Policy and Outreach Contract Development Contract Management Historically Underutilized Business Statewide Fleet, Travel, and Mail Procurement Policy and Outreach - ANSWER - Training and Policy Development Outreach Procurement Oversight and Delegation (POD) Training and Policy Development - ANSWER - Develops and administers BTP, CTCD and CTCM training Provides continuing education courses required for maintenance of certifications Conducts policy research and clarification Outreach - ANSWER - Provides customer support for: Texas SmartBuy support and membership Electronic State Business Daily (ESBD) Centralized Master Bidders List (CMBL)
Vendor Performance Tracking System (VPTS) Procurement Oversight and Delegation (POD) - ANSWER - Performs reviews of service solicitations over $100K (30 days) and delegates purchasing authority Contract Advisory Team (CAT) review - ANSWER - $5Million or greater Contract Development - ANSWER - Develops Term, Managed, and TXMAS contracts Performs reviews for solicitations for goods over $50K (30 days) via open market requisitions (OMR) and approves delegation of purchasing authority [email protected] Contract Management - ANSWER - Assists state agencies, higher education institutions, Texas SmartBuy Members, and contractors with: day-to-day contract management contract administration reporting requirements vendor performance issues related to statewide contracts [email protected]
Agency Procurement Plan: - ANSWER - Identifies management controls and purchasing oversight authority in accordance with the policy guidance contained in the Guide DUE NOVEMBER 30TH Agency Contract Management Handbook: - ANSWER - Establishes consistent contracting policies and practices May include standard contract provisions and formats HUB Program Reports - ANSWER - Each agency must submit its HUB expenditures to the Statewide HUB program for inclusion in the HUB Report. Agency Contract Management Procedures - ANSWER - Must provide for: The assessment of the risk of fraud, waste and abuse in all agency contracts The identification of contracts that require enhanced contract monitoring The establishment of clear levels of purchasing accountability and staff responsibilities related to purchasing. The agency posts on the agency's website and sends to: [email protected] to post on the Comptroller's website.
Which Texas agency provides purchasing support and procurement oversight? - ANSWER - Texas Comptroller of Public Accounts (CPA) Which SPD team promotes equal business opportunities to remedy disparity in state procurement? - ANSWER - Historically Underutilized Business Program (HUB) Are the Agency Contract Management Procedures only important for Contract Managers to know? - ANSWER - No, the Contract Developers also need to know their agency processes and procedures. Which SPD team provides customer support for Texas SmartBuy and other applications used by state agencies? - ANSWER - Outreach Who creates the statewide term contracts within SPD? - ANSWER - Contract Development Team Applications Supported by SPD - ANSWER - Texas SmartBuy ESBD CMBL VPTS Texas SmartBuy - ANSWER - the State's central eProcurement system for non-IT goods and services.
