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CFRE Exam: Securing the Gift CFRE Exam: Securing the Gift
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Where should the ideas of the case statement come from? - Mission Statement and Strategic Plan Who should be involved in creating the case statement? - Volunteers and staff What are the three components of the case? - Purpose: show organization mission/purpose, shows how new programs benefit, shows organization impact on the community Content: outlines key information about org like mission, goals, governance budget, staff competence facilities, etc. Focus: unrestricted support, restricted gifts for operations and/or restricted gifts for special needs What happens after the institutional case is created? - -smaller case statements evolve --some for unrestricted support, some for capital campaigns and major gifts, some for special needs or planned giving. --segmented for a variety of constituent groups - major donors, regular donors, etc. -serves as the basis for websites, brochures, foundation proposals, appeal letters, press releases, newsletter articles, speeches and all communications. What is the definition of a case statement? - A written version of the case for a specific constituency or campaign, derived from the organization's case What are the components of a case statement? - -Organization's objectives, services -how fundraising supports organization -how the organization will remain "significantly" productive" -Difference the donor's support will do -What the organization will do to to improve/change What are the five main uses of creating a case statement? - Obtaining consensus Recruiting volunteer leadership. Testing the market. Telling the story. Creating fundraising materials. On what things are case statements evaluated? - It has emotional and rational appeal. It shows proof that plan will work. Clear and concise. Uses graphs and charts Reader oriented
Donor focused. Well-designed Three things to do when writing a case statement? - 1 Secure feedback systematically and via a checklist and focus groups to: Create ownership among volunteers and potential major donors. Test the market and revise based on input 2 Use key employees and volunteers to create a formal basis for case material review and revision. 3 Segment: Adapt the case to constituent groups, and test different draft options, to further define the way the case can be used effectively based on constituent motivations. Specialize the case to fit specific constituent groups, listen to what matters to them, this helps you better understand the audience for which it is written. What are the 9 things that should be included in a development operational plan? - Statement of purpose Strategic and financial goals Policies related to goal Budgeting for fundraising activities Entities responsible for activities Cultivation and solicitation strategies Indicators of success Monitoring and processing systems Timetable - plans usually cover same period as the strategic plan and is typically renewed at least annually. What does gift data and reports help development office do? - -increase understanding of fundraising performance and help us prepare and justify budgets
(high intent, future impact): Used by donors to transfer assets to a trust, which then goes to the charitable organization after the death of the last beneficiary. The donor retains a fixed or variable income for life. life estate contract - Agreement established by donors transferring a deed of real property to a charitable organization while reserving for themselves and/or someone else the right to live on or use the property for life. Charitable deductions for life estate contracts are limited to properties that are either personal residences or farms. charitable lead trust - (high intent immediate impact): Established by a donor transferring assets to trust that provides income to a nonprofit organization for a period of years. At the end of that, the trust assets revert either to the donor or someone else the donor designates. life insurance policy - (high intent, future impact: a) transfer of ownership if an existing policy to the organization b) purchase of a contract by the donor, in which the institution is named the beneficiary or owner pooled income fund (high intent, future impact) - A common trust to which many donors make contributions, and retain for themselves a pro rata share of the funds earnings each year. As each beneficiary dies the value of the fund attributed to that death is severed and paid to the organization. It is similar to a mutual fund donor advised funds - donors give cash, stock or other assets to a community foundation, the donor claims an immediate charitable deduction, the money is invested while the donor determines what charities to contribute to What are the benefits of planned gifts to donors? - Increases opportunity to give and receive a current income tax deduction income tax deductions provides a source of fixed or variable income and retirement income reduction of capital gains tax potential for increased income asset-management some allow donor to pass asset to an heir (e.g. A charitable lead trust) What are some of the advantages of planned giving to the organization? - -establishes a long term relationship with the donor -encourages donor to think about gifts of assets -often provides future funds -enhances opportunities for charitable requests When determining best giving method what should planned giving officers ask? - Are you looking for income? Now or in the future?
Are you looking to pass an asset onto an heir? Why is it important to market planned giving? - Planned giving usually involves transferring assets, this is a difficult decision for donor to make therefore it is important for the planned giving officer to use a repertoire of activities to keep donors educated about giving opportunities Who are most likely donors to make a planned gift? - -most planned giving prospects are current donors, so target people who already have a relationship with the org. -not necessarily just donors who have given large gifts, giving from assets or estates allows those with less liquid income to make a substantial investment with less immediate ramifications than a outright gift What is the role of a planned giving officer in helping donors choose what kind of planned gift to make? - planned giving officers should NOT give advice, that's the job of accountants and attorneys, they instead should just provide the options available. What are the 10 steps to start a planned giving program - -board and staff commit to a concept -committee is appointed to study the potential of the program to make recommendation -board adopts plan and begins simply (ie a bequest program) -board approved budget and recognizes it is an investment that will take time to reap benefits -training programs are established and carried out for board and staff -identification of prospects -add appropriate subcommittees to development committee -preparation of marketing plan including production of supporting materials, special events or estate planning seminars -start a mail cultivation program -creation of efficient office management procedures for gift processing. How should organizations market planned giving and why? - direct mail : allows education in a cost effective way - it should outline benefits to the donor and allow donor to indicate further interest newsletters : allow you to highlight donors who have already chosen to make a planned gift while providing info about the opportunities will clinics and estate-planning seminars: gives donors benefit of expert advice, allows prospects to be easily identified by attendance educating the professional community: share with people who work in accounting/law knowledge about planned giving options and give them ability to share info with clients. What is a capital campaign? - An intensive organized fundraising effort to secure philanthropic gifts for specific capital needs or major projects executed within a specific time. Usually over one or more years
-Do we have a developed marketing and communication plan for ongoing awareness, information and cultivation? -Did we complete a completed feasibility study? What takes place during the pre-campaign internal audit? - -organizational planning: consensus about mission within the org, program plans in place for 5-10 years and long-range funding implications for those plans -board leadership: process for board nomination and recruitment, involvement in planning, involvement in fundraising -administration and finance: there is a management understanding of development process, there are budget and financial projections, revenue and expense trends for the past five years -development operations: what is the staff size and experience, are there procedures for establishing goals and measuring progress, record keeping, gift receipting, prospect management, donor cultivation, supporting materials -Donor base: donor base, constituent base, giving trends as compared to other organizations -volunteer structure and involvement: -public and donor relations: what is the image and visibility in the community Who is interviewed in the feasibility study? - volunteer leadership and major prospective donors. What does a Feasibility study do (7)? - 1 tests the concepts of the campaign, gathers data for the plan, and is preceded by an institutional plan. 2 asks a range of donors for input, but not the whole pool so campaign can maintain secrecy before being officially announced 3 Tests the case and the climate for giving 4 determines availability volunteer leadership 5 determines the availability of prospective donors with the ability and interest to support the proposed campaign 6 determines realistic goal 7 aids in the development of a gift range table to drive specific targets for amounts and number of gifts What is the rule of thirds gift table? - top 10 gifts account for 1/3 of campaign total, next 100 gifts account for another 1/3 of the total. everyone else contributes the next 1/3. This varies per campaign and organization. Once the campaign readiness questions have been answered, the feasibility study conducted and the internal audit completed, what are the six decisions that have to be made before starting a campaign? - 1 Make clear and agreed upon policies about how campaign will be run, how funds will be spent, and how gifts will be counted 2 Clearly define roles for staff, board and volunteers 3 Define communications plan 4 Define budget and duration of the campaign
5 Determine guidelines for types of gifts accepted 6 Establish recognition methods What are the four steps of a capital campaign? - Planning, Cultivating, Solicitation, Pledge Fulfillment What happens in the Planning phase of a capital campaign? - The development phase where a statement of preliminary goals and a plan of action is established. -prospect screening is important part of this phase and allows a gift chat to be created- typically done in two phases 1. staff conducts prospect research then 2. volunteers (board and peer affinity groups) as a group rank prospects and divide them into proposed giving levels (e.g $100k vs. $10k) based on research and their personal knowledge about the donor - this determines the sequence for cultivation and solicitation -specific timetable for the campaign must be created to set out volunteer expectations and drive campaign forward What happens in the cultivating phase of a capital campaign? How long does it take? - interested prospective contributors are developed through exposure, this involves major marketing and relationship building - this is the longest phase and can take from 18 months to several years
Proposal summary Problem (needs) statement - talks about request for funding Project goals and objectives Methodology - how the project will be conducted Evaluation - how the project will be measured against objectives budget