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ANSWERS
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS -
correct answer ✅State tax collector and treasury State accountant Revenue estimation and forecast Purchasing support and procurement oversight Statewide term contracts for use by over 200 state agencies and universities Purchaser Role: - correct answer ✅The term refers purchasing to the mechanical or administrative process of how goods and services are ordered. Contract Developer Role: - correct answer ✅This term applies to all the actions taken prior to contract execution and the preparation and completion of contract award documents Contract Manager Role: - correct answer ✅This term applies to actions taken following contract execution and ensuring contract performance and practices are consistent with rules and Texas laws
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Fundamentals of Procurement - correct answer ✅Fairness, Transparency Best Value for the State Own the Mission Good Steward of Public Funds Statewide Procurement Division (SPD) does - correct answer ✅Delegates purchasing authority to state agencies of non-IT goods and services Statewide Procurement Division (SPD) - correct answer ✅Procurement Policy and Outreach Contract Development Contract Management Historically Underutilized Business Statewide Fleet, Travel, and Mail Procurement Policy and Outreach - correct answer ✅Training and Policy Development Outreach
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Contract Advisory Team (CAT) review - correct answer ✅$5Million or greater Contract Development - correct answer ✅Develops Term, Managed, and TXMAS contracts Performs reviews for solicitations for goods over $50K (30 days) via open market requisitions (OMR) and approves delegation of purchasing authority [email protected] Contract Management - correct answer ✅Assists state agencies, higher education institutions, Texas SmartBuy Members, and contractors with: day-to-day contract management contract administration reporting requirements vendor performance issues related to statewide contracts [email protected]
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Historically Underutilized Business Program (HUB) - correct answer ✅Certifies Texas-based vendors as HUBs = Minority-owned, woman-owned, or service- disabled veteran-owned Contract Developers or purchasers must make a good faith effort to identify HUB subcontracting opportunities when the contract value is $100,000 or greater. [email protected] HUB = 100K+ (2 of 3) Statewide Fleet, Travel and Mail - correct answer ✅Office of Vehicle Fleet Management: Statewide Travel Management Program: Statewide Mail Operations: Statewide Travel Management Program - correct answer ✅Provides travel services contracts: required for state agencies and available to TX SmartBuy members
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Agency Contract Management Procedures - correct answer ✅Must provide for: The assessment of the risk of fraud, waste and abuse in all agency contracts The identification of contracts that require enhanced contract monitoring The establishment of clear levels of purchasing accountability and staff responsibilities related to purchasing. The agency posts on the agency's website and sends to: [email protected] to post on the Comptroller's website. Which Texas agency provides purchasing support and procurement oversight? - correct answer ✅Texas Comptroller of Public Accounts (CPA) Which SPD team promotes equal business opportunities to remedy disparity in state procurement? -
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correct answer ✅Historically Underutilized Business Program (HUB) Are the Agency Contract Management Procedures only important for Contract Managers to know? - correct answer ✅No, the Contract Developers also need to know their agency processes and procedures. Which SPD team provides customer support for Texas SmartBuy and other applications used by state agencies? - correct answer ✅Outreach Who creates the statewide term contracts within SPD?
correct answer ✅Contract Development Team Applications Supported by SPD - correct answer ✅Texas SmartBuy ESBD CMBL VPTS
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SPD recommends advertising a solicitation for 30 days or longer. $25,000k+ Think of Craigslist Centralized Master Bidders List (CMBL) - correct answer ✅An online directory of vendors interested in working with the State of Texas Vendor Performance Tracking System (VPTS) - correct answer ✅The VPTS collects vendor performance reports from agencies. It allows agencies to Score vendors (A-F) Track vendor performance Provide information about vendor performance to contract developers. Ethics Laws and Professional Standards - correct answer ✅State Ethics Policy
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Conflict of Interest Nepotism Appearance of Impropriety Bribery Post Employment Restrictions Suspected Fraud, Waste, or Abuse Ethics Related Forms Vendor Communication Ethical behavior and integrity are fundamental tenets of the public procurement profession that derive from values like "fairness," "honesty," and "accountability." State Standards of Conduct - correct answer ✅State Employees should not Accept gifts Accept any benefit Make personal investments Substantial Interest in a Business - correct answer ✅Has a controlling interest Owns more than 10 percent of the voting interest
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Consanguinity - correct answer ✅related by blood Affinity - correct answer ✅spouseand individuals related to the spouse Appearance of Impropriety - correct answer ✅should also conduct themselves in a manner that avoidseven the appearance of impropriety.Perception of favortism or something Bribery - correct answer ✅Occurs if a person intentionally or knowingly offers, confers, or agrees to confer on another, or solicits, accepts or agrees to accept any benefit as consideration for a violation of a public servant's legal duty or a public servant's decision, opinion, recommendation, vote, or any other exercise of discretion. Post Employment Restrictions - correct answer ✅2-year restriction for former state officer or state employee
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4-year restriction on contracting with a former executive head of a state agency Non-Disclosure Agreement Form - correct answer ✅Conflict of Interest Certification for Contract Developers and Purchasers Conflict of Interest Certification for Evaluation Committee Members Technical Advisors/Subject Matter Experts (SME's) Non-disclosure and Conflict of Interest Certification. - correct answer ✅Contract Developers and Purchasers must sign the form(s) prior to engaging in any purchasing activity. Section 2155.003 of the Texas Government Code G- A4, A Conflict of Interest Certification for Evaluation Committee Members Technical Advisors/Subject Matter Experts (SME's) - correct answer ✅Non-disclosure and Conflict of Interest Disclosure Statement forms must be signed by the individuals listed above prior to receiving the
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Suspected Fraud, Waste, or Abuse - correct answer ✅theft forgery tampering with a governmental record securing execution of document by deception misapplication of fiduciary property conversion of funds abuse of official capacity gift to a public servant by a person subject to his or her jurisdiction Bribery Who investigates allegations of fraud, waste, or abuse
correct answer ✅The State Auditor's Office (SAO) coordinates investigatory work with internal auditors, federal and state prosecutors and law enforcement to pursue criminal conduct including these offenses: Vendor Communication: Agency-Initiated - correct answer ✅Prior to Contract Award Fact Gathering:
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Drafting the Solicitation: After Solicitation is posted: Evaluation and Negotiation: Vendor Communication: Vendor-Initiated - correct answer ✅Communication initiated by a vendor, in writing or in person, to introduce a product, service or other innovative idea that is not in response to a solicitation. My uncle submitted a bid; where does that relationship fall on the Nepotism chart? - correct answer ✅Consanguinity, 3rd degree What forms must Contract Developers and Purchasers sign prior to engaging in any purchasing activity? - correct answer ✅NDA & Conflict of Interest Form Should a contract developer reply to a vendor's question if he is not the primary or secondary point of contact listed in the solicitation? - correct answer ✅No, direct to POC
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Procurement Planning Overview - correct answer ✅Needs Assessment Cost Estimate Acquisition Plan Procurement File Checklist Needs Assessment - correct answer ✅Market Research Benchmarking Historical Spend Analysis Request for Information (RFI) Market Research - correct answer ✅size of vendor pool pricing industry standards market trends Benchmarking - correct answer ✅Comparison with other entities or an established industry standard. The objective is to
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obtain a "measure" to identify opportunities for improvement Historical Spend Analysis - correct answer ✅Studying agency purchasing data Request for Information (RFI) - correct answer ✅Formal research method used to gather information directly from the industry. Not a procurement method The Cost Estimate may be developed from: - correct answer ✅vendor's advertised price list online search standardized estimation methods historical spend analysis Informal Budget Quotes (Not a formal solicitation) Cost Estimate - correct answer ✅Determination of Funding Source that will be used to pay the vendor.
