March 2022
HR Administrator
Job Title:
HR Administrator
Reports to:
HR Generalist
Job Location:
11 Sean Mulvoy Centre, Sean Mulvoy Road, Galway
Contract Details:
Full-time permanent role, with 6 months probationary period.
Salary:
Commensurate with Experience
Job Purpose:
To support the HR team and provide a comprehensive HR administration service
in an efficient, professional and effective manner, coordinate the training
function, respond to HR issues and ensure all documentation is accurate.
Main duties & Responsibilities:
HR Administration
▪ Provide general administrative support across all key areas of the HR
function, recruitment & selection; training & development; supporting our
teams, and volunteering.
▪ Assist in all aspects of the recruitment process – advertise roles, arrange
interviews, reference checking, garda vetting, communication with
successful/unsuccessful candidates.
▪ Support the on-boarding process – drafting contracts, collating new starter
information, liaising with payroll, setting up personnel files, conducting
induction training
▪ Coordinate probationary review meetings and ensure all relevant
documentation is completed.
▪ Co-ordinate and report monthly on contract renewals.
▪ Maintain accurate filing systems for all HR documentation
▪ Provide day to day support to Line Managers and Employees on general HR
related queries
▪ Coordinate all benefit programmes to include, bike to work scheme, joining
pension scheme and staff recognition programme.
▪ Conduct exit interviews.
▪ Assist with administration in investigation process, where required.
▪ Assist in all HR related projects
TMS
▪ Manage and coordinate the HR System, TMS and generating reports from
the system, (contract renewals, time and attendance, annual leave,
probation etc).
▪ Maintain all employee data on the HR system, ensure information
accurately reflects employee contracts, change of details, annual leave
absence and other leave
