INTRODUCTION TO MICROSOFT
WORD
BASICS
Note: The descriptions and procedures described in this
manual are based on Ms-Word 2010 and below. There
are a few changes in later (2013 and above) Ms-Word
packages
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Guidelines and tips
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Introduction to ms word, Lecture notes of Computer Applications
Includes the basic principles to introduction to MS WORD
Typology: Lecture notes
2021/2022
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INTRODUCTION TO MICROSOFT
WORD
BASICS
Note : The descriptions and procedures described in this
manual are based on Ms-Word 2010 and below. There
are a few changes in later (2013 and above) Ms-Word
packages
1. Click the start button
2. Point at programs
3. Point at Microsoft office
4. Click Microsoft word
Getting Started with Ms-Word
Keyboard Shortcuts important for MS-Word
KEY ACTION
ALT + CTRL + 2 will apply heading 2
ALT+CTRL+1 Apply Heading 1
ALT+CTRL+S Splits the Document
ALT+F7 Moves to the Next Misspelling
ALT+F8 Inserts Macros
ALT+R Displays the Review tab
ALT+SHIFT+BACKSPACE Redo
ALT+SHIFT+F7 Dictionary
ALT+SHIFT+K Mail Merge Check
ALT+SHIFT+R Header Footer Link
ALT+SHIFT+T Time Field
CTRL + B Bold Text
CTRL + I Italic Text
CTRL + U Underline Text
CTRL+] Grow Font one point
Keyboard Shortcuts important for MS-Word
KEY ACTION
CTRL+E Navigate to the center Paragraph
CTRL+END End of Document
CTRL+H Replace
CTRL+J Justifies Paragraph
CTRL+K Hyperlink
CTRL+M Indentation
CTRL+P Print
CTRL+PAGE DOWN Browse Next
CTRL+SHIFT+. Grow Font
CTRL+SHIFT+A converts the selected text to capital
letters or vice versa
CTRL+SHIFT+C Copy Format
CTRL+SHIFT+D Double Underline
CTRL+SHIFT+ENTER Column Break
CTRL+SHIFT+F Displays the Font dialog box.
CTRL+SHIFT+F5 Bookmark
Keyboard Shortcuts important for MS-Word
F1 Launch the help system – Microsoft Office Online
F4 Repeats the last command or word/phrase
entered
F5 Launches Find and Replace – defaulting on Go To
Page Number
F7 Launch the spell and grammar checker
F8 Extend current selection using arrow keys
(similar to pressing SHIFT and clicking with the
mouse)
F9 Update the currently selected fields
F10 Show/Hide the keyboard letter tips on the
menus
F11 Move to the next field
F12 Launch Save As to save the current document
Keyboard Shortcuts important for MS-Word
CTRL + END Move cursor to end of document
CTRL + HOME Move cursor to top of document
CTRL + K Insert a hyperlink
CTRL + A Select everything
CTRL + P Print the document
CTRL + C Copy the contents of the selected cell
into the clipboard
CTRL + X Cut the contents of the selected cell into
the clipboard
CTRL + V Paste the contents from the clipboard
into the selected cell
CTRL + Z Multiple levels of Undo
Formatting Things
SAVING A DOCUMENT
Document Name
Typed in The
Box
Document Type
Outlined and
Selected
SAVING A DOCUMENT
- Click File
- Click save or Save As… ( a Save As dialog box
appears)
- Type –in the file name in the File name box
- Click the Save button
EDITING A DOCUMENT
Editing concerns making adjustments in your
document. Editing can include;
Replacing,
Moving,
Coping,
Deleting,
Inserting,
Spell checking
- Click Edit menu
- Click Find or Replace
- Type the word you want to search for in the “Find
what” box
- Click the Replace tab (on top of the find and replace
dialog box)
- Type the word to replace the existing one in the
“Replace with” box
- Click Replace button. Or Replace All if you want make
more than one replacement at ago
Finding and Replacing
TYPING, NAVIGATING AND SELECTING
Typing
Typing is the process of writing or inputting text (letters, digits,
and symbols) by pressing keys on a, computer keyboard.
Some symbols like @, #,$, %, &, are found on the computer
keyboard and so can be inserted using the keyboard.
Others symbols not found on the keyboard such e. g , ©, ®, ü, Ø,
ë,, , , , .
To insert these, follow the procedure below
- Position the cursor where the symbol is to be inserted
- Click the Insert menu
- Click Symbol
- Select the symbols you want. (if the symbol is not there try to
change the font)
- Click OK
- Click Insert menu
- Click Object…,
- Click Microsoft Equation 3.0 from the Object Type
box
- Click OK.
- The Equation tool bar will appear
- Thereafter, keep on clicking the buttons/tools that
are holding signs you want
Inserting Equations
This deals with replacing a word with synonym
A synonym is two different words but meaning the same.
e.g. Man and Male
Steps when Selecting a best Synonym
- Select the text you want to replace
- Click Tools menu
- Point at Language
- Click Thesaurus
- Select the best synonym
- Click Replace
Look up words in the Thesaurus
Sorting can be applied to items in table or in list
Sorting requires two things;
the sort key
the sort order
Sorting Steps
- Highlight the paragraph or position the cursor within
the list if it is a table
- Click Table menu
- Click Sort
- Specify the field of interest (for tables) or paragraph
- Specify the Order (Ascending or Descending)
- Click OK