microsoft word notes, Lecture notes of Computer Applications

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Word Processing

Definition of Terms:

1. Word processing: This is the process of manipulating text,

characters, words, and sentences in such a manners as to make the

final document free of errors and attractive to look at.

2. Word processor: An application software that enables the user to

create, save, edit, format and print text and graphic based documents.

Examples of common word processors are:

a) Microsoft Word

b) Corel WordPerfect

c) Lotus Word Pro

d) Word Star

e) AppleWorks for Macintosh.

Common features in word processors

 They allow the user to create a file, save it and open it

again and again for reuse, editing and formatting.

 They have editing tools such as spelling checker,

thesaurus and autocorrect features

 They can be used to import tables, text and graphical

objects from other programs

 They provide predefined features for generating

headers, footers, indexes, footnotes and references

 They have common application document layout with

features like: title bar, menu bar, toolbars, document window and status bar

Purposes of word processors

Most word processors are used for writing

Letters

Reports

Projects

Books

Essays

Memos

Curriculum vitae

Introduction to Microsoft Word

Microsoft word is one of the products in the Microsoft office programs suit. There

are several versions of Microsoft word determined by every release of the Microsoft office programs suite e.g. Ms word 97, 2000, XP, 2003, 2007,

NB: A program suite is a bundle of different programs packaged and sold as one

unit.

Starting Ms Word

• Double click the Microsoft word shortcut icon from the desktop

Or

• Click on start button from the task bar on the desktop
• Point at All Programs from the pull up menu
• Point at Microsoft office from the sidekick menu, the click on Microsoft Word 2007 from the sidekick menu.

Microsoft word 2007 window

The Vertical scrollbar is used to scroll up and down the page. You can also click on the little down arrow below the scrollbar to move down the page. If your page is wider than the screen display, then you will also see a Horizontal scrollbar across the bottom of the window.

The Status and information bar displays useful information about your document, such as the page count and number of words.

The Ribbon

The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group

Each of the tabs contains the following tools: Home: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish Review: Proofing, Comments, Tracking, Changes, Compare, Protect View: Document Views, Show/Hide, Zoom, Window, Macros

Quick Access Toolbar

The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.

Status bar - The status bar is the communication point between the user and

the application program. For example in Microsoft Word, when saving a document the status bar may indicate “Word is saving ……”.

Vertical and Horizontal scroll bars/Arrows - Used to view the hidden parts of the document. E.g. one can view text hidden at the top of the page by scrolling down and view hidden at the bottom by scrolling down the document using the scroll bars or the arrows.

View buttons - Used to switch between different document views e.g. normal

view.

Cursor/Insertion pointer – Shows where the next character will appear as you type.

CREATING FOLDERS

A folder is an object that can contain multiple

documents. Folders are used to organize

information. In the DOS and UNIX worlds,

folders are called directories.

Folders are the best way to organize and store

your data. They provide a hierarchy of storage

bins that hold all your data.

• Navigate to the Place Where You Want to Create

the Folder: This can be done by right clicking on

the Start Menu and opening up Windows

Explorer, or opening an already existing folder

such as "My Documents". You may also make

new folders on the desktop.

Right Click: Click the right mouse button (or left

if you are left handed) in a white space within

the parent folder's window (The window that

you brought up in step 1).