January 4, 2006
1
Payment Voucher (PV) Checklist
Please make sure you have fulfilled all of these requirements before submitting a
payment voucher to Financial Services.
I. The Payment Voucher must have the full name of the payee
and the mailing address where the cheque is to be sent.
II. The PV must show the total amount to be paid.
III. The PV must show the total GST portion of the payment.
IV. The account number to be charged must be shown on the
PV.
V. The PV must be signed by the signing authority of the
department being charged.
VI. The “Particulars Section” of the PV should include a
description of the expense(s) claimed, services provided,
refunds given, etc.
VII. Original receipts/documents for each item claimed, must be
attached to the PV.
VIII. For refunds, the receipt number of the original transaction
should be provided.
IX. If payment is for services provided by a
Canadian citizen
, the
social insurance number of the payee must be provided.
X. If the payee’s social insurance number starts with “9”, the
number is a temporary number, and therefore a copy of the
SIN card, as well as the work permit should be attached to
the PV.
