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Relativity Processing Specialist Exam –
Q&A - RelativityOne
Order the steps of a basic processing workflow. a. Create Processing Profile/Sets b. Discovery c. Publish d. Inventory ✔Ans - a. Create Processing Profile/Sets d. Inventory b. Discovery c. Publish Which step of the basic processing workflow is optional? a. Create Processing Profile/Sets b. Discovery c. Publish d. Inventory ✔Ans - d. Inventory A processing profile is an object that stores which of the following settings that the processing engine refers to when publishing the documents? (Select All that Apply) a. Numbering b. deNIST extraction c. Inventory d. Deduplication settings ✔Ans - a. Numbering b. deNIST extraction d. Deduplication settings Relativity extracts embedded objects or images that were added to files as links. True/False. ✔Ans - False When you gather Google Workspace data, Google provides a supplemental metadata for Google Drive. The metadata file is a ____.
a. CSV b. XML c. Excel d. TXT ✔Ans - b. XML When you gather Google Workspace data, Google provides a supplemental metadata for Gmail. The metadata file is a ____. a. CSV b. XML c. Excel d. TXT ✔Ans - a. CSV Google chat data is converted to Relativity Short Message Format when using Google Vault. True/False. ✔Ans - True Once you save a processing profile, you can associate it with a processing set. True/False. ✔Ans - True You can delete the Default processing profile. True/False. ✔Ans - False - but you can delete processing profiles that you have created. What happens if you delete a profile on a set you've already started? ✔Ans - It will continue with the original settings you applied when you submitted the job. Which of the following is the default numbering prefix? a. REL b. REL c. Custodian Field d. PPP ✔Ans - a. REL If you use a different prefix for the Custodian field on the processing data source(s) that you add to your processing set, the custodians prefix takes precedence over the profile's prefix. True/False. ✔Ans - True
When defining the Parent/Child Numbering when using non-level numbering, which of the following are options? (Select All That Apply) a. Continuous Always b. Suffix Always c. Suffix, Continuous on Retry d. Continuous, Suffix on Retry ✔Ans - a. Continuous Always b. Suffix Always d. Continuous, Suffix on Retry Is it possible for your workspace to have both suffixed and non- suffixed child documents? Yes/No. ✔Ans - Yes Once published, you can change level numbering to non-level numbering. True/False. ✔Ans - False - Level numbering and data source cannot be changed upon publish. When a family does not fit on the current level, the entire family rolls over to the next level to keep the family together. True/False. ✔Ans - True If during Retry-Discover, Relativity finds new children from a password protected file, then Relativity will publish these children using the parent control number and a ________ appended to level numbering. a. Prefix b. Suffix d. Level Four e. Level Three ✔Ans - b. Suffix If a new data source is created with a start number that was already used, then the new data source start number is the next available number for that prefix. True/False. ✔Ans - True Relativity uses the same NIST list published by the National Software Library quarterly for all workspaces. True/False. ✔Ans - True - as such you should NOT edit the NIST list.
What does the NIST list contain? ✔Ans - File signatures - or hash values - for millions of files that hold little evidentiary value because they are not user generated. When DeNIST is set to Yes and you select DeNist all files under DeNIST mode, then any attached NIST files within parent/child groups will be removed. True/False. ✔Ans - True - if you select Do not break parent/child groups, then only loose NIST files are removed. DeNist will run after any file exclusion listed under Include/Exclude are included or excluded. True/False. ✔Ans - False - DeNist runs first Files extensions related to Include/Exclude must be separated with a hard return and just contain the name of the extension (EXE verus .EXE). True/False. ✔Ans - True When extracting children (both children and parents are included in the processing job), you have the option of not extracting which of the following files? (Select All That Apply) a. MS Office embedded images (.jpg in word file) b. MS Office embedded objects (spreadsheet in word file) c. Email inline object (spreadsheet in email) d. Email inline images (.jpg in email) ✔Ans - a. MS Office embedded images (.jpg in word file) b. MS Office embedded objects (spreadsheet in word file) d. Email inline images (.jpg in email) Which of the following files does Relativity currently not support the extraction of embedded image or objects? a. Visio b. Project c. Open Office d. Google Vault ✔Ans - a. Visio b. Project
b. Extract and place at end c. Extract and place inline What you can do on a processing profile to prioritize publishing speed? (Select all that apply) a. Change the priority order for the job in the queue b. Set Deduplication method to None. c. Set the Create Source Folder Structure to No d. Set the Time Zone to UTC ✔Ans - b. Set Deduplication method to None. c. Set the Create Source Folder Structure to No If a file has an error and is published, and Continuous, Suffix on Retry is the numbering option on the profile, Relativity will add a suffix to it. True/False. ✔Ans - True dtSearch text extraction does not populate the following properties? a. Track Changes in Word/Excel b. Hidden Data in Word/PowerPoint c. Hidden Data in Excel d. Speaker Note in PowerPoint ✔Ans - a. Track Changes in Word/Excel b. Hidden Data in Word/PowerPoint d. Speaker Note in PowerPoint De-duplication is only applied to parent files, not children. True/False. ✔Ans - True Deduplication is applied only on Level 1 non-container parent files. For example, if a child file (Level 2+) has the same processing duplicate hash as a parent file or another child file, then they will not be deduplication. True/False. ✔Ans - True
- this is done to preserve family integrity
What deduplication setting removes documents that are duplicates of documents compared against all previously- published documents in the workspace? a. Custodial b. Global c. Duplicate d. None ✔Ans - b. Global If you select Global deduplication and your processing set includes documents with attachments and those attachments are duplicates of each other, then all documents and their attachments are published to the workspace. True/False. ✔Ans - True At the time of publish, if two data sources have the same order, or if you don't specify an order, deduplication order is determined by which of the following? a. Artifact ID b. Control Number c. Priority Job Number d. Deduplication Hash ✔Ans - a. Artifact ID If two emails have identical _____, _____, _______ and header hashes, then they are duplicates. (Select All That Apply) a. recipient b. MD c. attachment d. Message Body Hash ✔Ans - a. recipient c. attachment d. Message Body Hash While there is no limit on the number of passwords you add to the password bank, having more than ______ passwords could degrade the performance of your processing and imaging jobs. a. 10
Match the following profile settings to their definitions. Profile Setting a. Deduplication b. DeNIST c. Email Output d. Extract children. Definition i. Determines how to handle items such as attachments, embedded objects, and embedded images during discovery. ii. Determines the file format published to the workspace as MHT or MSG. iii. Checks electronic files against a standardized list of known system files to be removed from the total document set. iv. Compares electronic records based on their file properties and removes multiple copies of a document from a data set ✔Ans - a. - iv. b. - iii. c. - ii d. - i If you process a unique metadata field in one workspace, then the field becomes part of the Field Catalog and is available to all other workspaces. True/False. ✔Ans - True
What is used to map your document fields to Relativity processing data. ✔Ans - Field Catalog When mapping fields, you'll receive an error if you perform which of the following: a. Attempt to Map Fields of mismatching types b. Attempt to map a fixed-length text field to a catalog field of a longer length c. You don't have Edit permissions for the Field Object d. You create a unique field ✔Ans - a. Attempt to Map Fields of mismatching types b. Attempt to map a fixed-length text field to a catalog field of a longer length c. You don't have Edit permissions for the Field Object If the Processing application is not installed, you can still map fields as long as you've ✔Ans - added the worker manager server to the resource pool Relativity supports mapping fixed-length fields to long text processing fields. True/False ✔Ans - False - but you can do the opposite and map long text fields to fixed length fields. Processing system fields are listed in the Field Catalog. True/False. ✔Ans - False You can map single choice Catalog fields to destination fields of choice or single object. True/False. ✔Ans - True. Can you map a processing field to multiple document object fields? Yes/No. ✔Ans - Yes Can you map a processing field to anything other than a Unicod- enabled field? ✔Ans - No What does the Virtual Path show? ✔Ans - The complete folder structure and path from the original folder chosen for
a. Processing Profile b. Entities Tab c. Users Tab d. Processing Data Source Layout ✔Ans - b. Entities Tab d. Processing Data Source Layout A Custodian's numbering prefix takes precedence over the prefix on the processing profile. True/False. ✔Ans - True. What is the range available for Number of Digits (padded with zeros field)? ✔Ans - 1-10, default to 10 If you leave the start number field blank or if there are conflicts with the number you entered, then Relativity will reject the Processing Set. True/False. ✔Ans - False - it will be auto- numbered with the next available control number. If global de-duplication is specified for a processing set, then the data sources with lowest order number (highest priority) will be designated as the primary data source. True/False. ✔Ans - True If there's already a job in queue or if discovery of that set has already completed, then you can't add or delete a data source to or from a processing set. True/False. ✔Ans - True You must run inventory again on a processing, if you do which of the following actions? (Select All That Apply) a. Add/Edit a Data Source b. Edit the Document Numbering Prefix c. Delete a Data Source d. Edit the Name Field ✔Ans - a. Add/Edit a Data Source c. Delete a Data Source Which of the following actions can you perform on the data source if the processing set to which you've added a data source has already been discovered, with or without errors? (Select All That Apply)
a. Add/Edit a Data Source b. Edit the Document Numbering Prefix c. Delete a Data Source d. Edit the Name Field ✔Ans - b. Edit the Document Numbering Prefix d. Edit the Name Field If a processing set to which you've added a data source has already been published, then which of the following action can you perform on the data source? a. Add/Edit a Data Source b. Edit the Document Numbering Prefix c. Delete a Data Source d. Edit the Name Field ✔Ans - d. Edit the Name Field At the bottom of the Processing Set layout, the Processing Data Source view contains which of the following fields? (Select All That Apply) a. Status b. Percent Complete c. Name d. Document Numbering Prefix ✔Ans - a. Status b. Percent Complete d. Document Numbering Prefix For the status field on the Processing Data Source view, which of the following are values? (Select All That Apply) a. Document ID Generation b. Inventory/Discovery/Publishing c. New or Waiting or Unavailable d. Retrying On error ✔Ans - a. Document ID Generation b. Inventory/Discovery/Publishing c. New or Waiting or Unavailable
c. Delete Permissions for Processing Data Source, Processing Error, Processing Field, and Processing Set d. Edit Permissions for Field, with the Add Field Choice What are the required security permissions in order to use quick- create set(s)? (Select All That Apply) a. Tab Visibility - Quick-Create Set b. Tab Visibility - Processing Application c. Object Security - Quick Create Set(s) - Edit d. Edit Permissions for Field, with the Add Field Choice ✔Ans
- a. Tab Visibility - Quick-Create Set c. Object Security - Quick Create Set(s) - Edit If the preview window is empty when creating a Quick Create Set, then what is likely the problem? ✔Ans - You've selected an invalid source path Quick-Create Set(s) can be found under the Processing Sets sub- tab by clicking the New Processing Set drop-down menu. True/False. ✔Ans - True If you are creating multiple Quick Create Set(s), then they will display the name you enter appended with - __________________. a. Processing Number Prefix b. c. Sub-No. X d. ✔Ans - b. When you creating a Quick Create Set(s), then you have the option to a create processing set(s), create processing set(s) and inventory files or create processing set(s) and discover files. The later is an option because taking inventory of files is optional. True / False. ✔Ans - True - you must manually start inventory or discovery if you only select create processing set(s). When create a Quick Create Set(s), you can select up to ____ folders when establishing the Source Path.
a. 50 b. 200 c. 100 d. 500 ✔Ans - c. 100 When entering email address under Email Notifications Recipients, you should use which of the following to separate address? a. Periods b. Carriage Returns c. Semicolons d. Commas ✔Ans - c. Semicolons For Processing Sets, Inventory, Discovery and Publishing, the Relativity environment is enabled to dynamically scale your invariant worker servers dependent on load. True/False. ✔Ans
- True In a typical workflow, discovery is performed prior to inventory of the files. True/False. ✔Ans - False - the typical workflow is Create a Processing Set/Add data sources, Inventory the files/Apply Filters, Run Discovery and Publish the discovered files. Inventory Identifies all parents and attachments, but will only extract metadata on the parent email. ✔Ans - True. During Discovery, Relativity doesn't re-extract text for a re- discovered file unless an extraction error occurred. True/False. ✔Ans - True - this means if you discover the same file twice and you change any settings on a profile, or select a different profile, between the two discovery jobs, Relativity will not re-extract the text from that file unless there was an extraction error. If errors occur during the Discovery process and you've arranged for auto-publish on the processing set's profile, then the publish process will not begin after discovery finishes to allow you to
a. 0-25% b. 25-50% c. 50-75% d. 50-100% ✔Ans - b. 25-50% Initial Discovery during Discovery occurs when the percentage bar displays _________. a. 0-25% b. 25-50% c. 50-75% d. 50-100% ✔Ans - a. 0-25% When you can you re-submit a discovery job after cancelling discovery? a. Cancel - Discovery is Waiting b. Cancel - Discovery is in Process c. Cancel - Publishing in Process d. Cancel - Publishing is Waiting ✔Ans - a. Cancel - Discovery is Waiting What order do you need to cancel three different processing sets if global or custodial deduplication is selected? ✔Ans - Reverse Order Under which sub-tab of the Files Tab can you see the error summary for all files processed during discovery? (Select All that Apply) a. Details Modal b. Processing Errors c. Processing Status d. Errors Detail ✔Ans - b. Processing Errors If you select Custodial or Global as the deduplication method on your processing profile(s), the processing engine won't deduplicate against files brought in through the RDC. True/False. ✔Ans - True
If you disabled auto-publish setting on the processing file used by the processing set, the you will need to manually start Publish. True/False. ✔Ans - True Multiple processing sets can not be published at the same. True/False. ✔Ans - False - you publish multiple processing sets because the publish process contains three distinct sets. Publishing files includes which of the following distinct steps? (Select All That Apply) a. Deduplication Document ID Creation b. Master Document Publish c. de-NIST d. Overlaying Deduplication metadata ✔Ans - a. Deduplication Document ID Creation b. Master Document Publish d. Overlaying Deduplication metadata At which phase does Relativity determine which is the the master document and master custodian and which are duplicates? ✔Ans - Publishing After Publish, the Control Number can be revised. True/False ✔Ans - False - it is recommend that you not change the control number as issues can arise in future publish jobs if a data overlay occurs on the modified files. If you have multiple data sources attached to a single processing set, Relativity starts the second source as soon as the first set reaches which stage? a. Deduplication Document ID Creation b. Master Document Publish c. de-NIST d. Overlaying Deduplication metadata ✔Ans - a. Deduplication Document ID Creation
