Service of Process in the US: Rules for Individuals and Corporations, Study notes of Civil procedure

An in-depth analysis of the rules for serving process on individuals and corporations in the united states. It covers various methods of service, constitutional restrictions, and federal subject matter jurisdiction. The document also discusses the importance of proper service in establishing personal jurisdiction and the role of due process.

Typology: Study notes

2012/2013

Uploaded on 01/27/2013

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Service
Service on individuals
o 4 (e) Serving an Individual Within a Judicial District of the United States. Unless
federal law provides otherwise, an individual — other than a minor, an
incompetent person, or a person whose waiver has been filedmay be served in a
judicial district of the United States by:
(2) doing any of the following:
(A) delivering a copy of the summons and of the complaint to the
individual personally;
(B) leaving a copy of each at the individual’s dwelling or usual
place of abode with someone of suitable age and discretion who
resides there; or
(C) delivering a copy of each to an agent authorized by
appointment or by law to receive service of process.
What counts as delivering personally in 4(e)(2)(A)? Do the papers have to come into
physical contact with the defendant or is it OK if he just sees them (e.g. they are
dropped on the ground in front of him)?
o Touching not necessary as long as defendant saw them and was aware that there
was service attempted
Ex. Defendant hides in house to avoid service, summons/complaint left at
the door and server then sees defendant come out to get it, counts as
personal service.
How are service rules enforced?
o In the proceedings in which service was effected, if you get notice, despite
improper service, you can appear and make a motion to dismiss for inadequate
service or address improper service in answer
o If you default, you can go back to rendering court and get judgment annulled on
grounds of improper service
o Collateral attack: challenging judgment before another court
For collateral attack to work, defendant must have defaulted in the earlier
action
Defendant has waived this defense if they appear in the earlier action
Serving corporations or unincorporated associations
4 (h) Serving a Corporation, Partnership, or Association
Unless federal law provides otherwise or the defendant’s waiver has been filed, a
domestic or foreign corporation, or a partnership or other unincorporated
association that is subject to suit under a common name, must be served:
o (1) in a judicial district of the United States:
(A) in the manner prescribed by Rule 4(e)(1) for serving an individual; or
(B) by delivering a copy of the summons and of the complaint to an
officer, a managing or general agent, or any other agent authorized by
appointment or by law to receive service of process and – if the agent is
one authorized by statute and the statute so requires – by also mailing a
copy of each to the defendant...
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Service

  • Service on individuals o 4 (e) Serving an Individual Within a Judicial District of the United States. Unless federal law provides otherwise, an individual — other than a minor, an incompetent person, or a person whose waiver has been filed—may be served in a judicial district of the United States by:  (2) doing any of the following: - (A) delivering a copy of the summons and of the complaint to the individual personally; - (B) leaving a copy of each at the individual’s dwelling or usual place of abode with someone of suitable age and discretion who resides there; or - (C) delivering a copy of each to an agent authorized by appointment or by law to receive service of process.
  • What counts as delivering personally in 4(e)(2)(A)? Do the papers have to come into physical contact with the defendant or is it OK if he just sees them (e.g. they are dropped on the ground in front of him)? o Touching not necessary as long as defendant saw them and was aware that there was service attempted  Ex. Defendant hides in house to avoid service, summons/complaint left at the door and server then sees defendant come out to get it, counts as personal service.
  • How are service rules enforced? o In the proceedings in which service was effected, if you get notice, despite improper service, you can appear and make a motion to dismiss for inadequate service or address improper service in answer o If you default, you can go back to rendering court and get judgment annulled on grounds of improper service o Collateral attack: challenging judgment before another court  For collateral attack to work, defendant must have defaulted in the earlier action  Defendant has waived this defense if they appear in the earlier action

Serving corporations or unincorporated associations

  • 4 (h) Serving a Corporation, Partnership, or Association Unless federal law provides otherwise or the defendant’s waiver has been filed, a domestic or foreign corporation, or a partnership or other unincorporated association that is subject to suit under a common name, must be served: o (1) in a judicial district of the United States:  (A) in the manner prescribed by Rule 4(e)(1) for serving an individual; or  (B) by delivering a copy of the summons and of the complaint to an officer, a managing or general agent, or any other agent authorized by appointment or by law to receive service of process and – if the agent is one authorized by statute and the statute so requires – by also mailing a copy of each to the defendant...
  • Idea of “officer, a managing or general agent,” is that it must be delivered to some agent high up enough to be able to take care of it and do the right thing
  • Tagging service on an individual is more than just a way of ensuring notice, it is also a way of establishing personal jurisdiction – will discuss later
  • Tagging an agent for service for corporation (e.g. state official) is also accepted as a method of establishing personal jurisdiction over the corporation o But if this method is used for PJ, you still need to get adequate notice to the corporation o That is why the end of 4(h)(1)(B) speaks of mailing a copy of summons and complaint to the defendant - ensures that there is also notice
  • Federal courts have held that giving to the secretary of an officer, managing or general agent counts as “delivering” to then officer and so satisfies 4(h)(1)(B) o 4(h)(1)(B) doesn’t mention the need to be delivered “personally,” suggesting summons and complaint doesn’t need to be delivered in-hand to officer/agent.

Constitutional restrictions on service

  • U.S. Const. Amendment V – Due Process – applies to federal government
  • Amendment XIV. o Section 1. also mentions due process, applies to states
  • Bill of Rights is a limitation on the Federal government o Fourteenth amendment due process clause applies most limitations in Bill of Right to State governments o Due process requires some method of proper service.
  • Mennonite Board of Missions v. Adams (U.S. 1983) o Facts: Owner’s house is sold after a failure to pay taxes. Owner of the house received notice of tax-sale purchase through certified mail. During proceedings, notice was posted in the county courthouse and published numerous times. Mortgage company (mortgagee) learned of proceedings after title had passed. The tax-sale purchaser brought suit to quiet title, during which, mortgagee claimed failure of notice o Was there adequate notice to the mortgage company in the first action? o The standard for deeming if Due Process is violated established in Mullane v. Central Hanover Bank & Trust Co.  “An elementary and fundament requirement of due process in any proceeding which is to be accorded finality is notice reasonably calculated, under all the circumstance, to apprise interested parties of the pendency of the action and afford them an opportunity to present their objections.” o Not true that due process is violated when property is taken from you without knowledge of action if method of notice is reasonable under Mullane o Considerations o Is there an easy, economically sound method of notice that was better than the one used? What is the level of actual interest that the person challenging the method of notice had (i.e. how much did he lose)? Level of sophistication of defendant? Is someone else representing the person’s

o The complaint answers question of whether the case arises under federal or state law  Look to the minimum of what the complaint must say to state a claim for relief o This claim arises under state contract law, and that is all that needs to be mentioned.  Well-pleaded complaint rule o Why not have a rule that allows a case to go to federal court if a federal defense or federal issue comes up?  No constitutional issue under Art. III  Practical issue – Federal courts would be swamped. It would become too easy to create a federal case.  Practical issue – Can’t tell if a federal issue would come up until later if we wait for defendants answer.  It’s Congress’s right to determine which cases go to federal court (subject to Art III restrictions)